Manager Administrative Assistant
Resume:
Deborah Lynn Cutler
El Paso, Texas 79912
E-mail: ablbjt@r.postjobfree.com
Summary Qualifications
Directed and managed various educational programs for elementary gifted
and talented students. Coordinated and managed travel itineraries for
large groups of personnel including safety and security. Planned and
organized large events for two separate school district campuses.
Submitted a variety of proposals and grants for educational and child
enrichment programs which were funded and successfully completed.
Chaired committees for various types of projects and quick response
programs for both the educational and contractor regime. Managed
program budgets and associated documentation on many levels of degree
for the El Paso Education system and company assigned task. Authored a
computer systems operational manual for a large distribution warehouse
serving military bases within 100 miles of El Paso. Certified as an
Educational Master Trainer for teachers. Trained company personnel on
the use of computer software. Administered federal and state policies
and procedures. Recruited volunteers, internally and externally, for
educational programs that were implemented and successfully completed.
Resolved issues between a company and the public or parents and
educational campuses. Creative consultant for public awareness
announcements for a several educational campuses.
Education
Teacher Certification: University of Texas at El Paso
Major: Elementary Education Minor: English
Literature
B.B.A.; University of Texas at El Paso
Major: Management Minor:
English Composition
Work Experience
Administrative Assistant (Temporary), Integrity Testing and Inspection,
El Paso, Texas (January 2009 - February 2009)
ADMINISTRATIVE DUTIES:
Directed telephone support, recordkeeping, database management, report
generation, correspondence management and purchasing. Controlled the
flow of documents using a fax machine, copier and scanner. Organized
computer directories and sub-directories as well as personnel files.
Monitored e-mail using Outlook. Composed and edited documents using
Microsoft Office. Ensured smooth and efficient office operations.
Processed company Purchase Orders.
MANAGEMENT SUPPORT:
Acted as liaison between the corporate office in Kentucky and the El
Paso Office distributing messages to the various departmental heads.
Scheduled Orientation and Drug Testing for New Employee's. Processed
Employee Time Sheets, Expense Reports and Vacation Requests. Processed
the receiving and shipment of Survey Meters, Dosimeters and Radiation
Badges.
Administrative Assistant (Part Time/Temporary), Carolyn Mora, CPA, El
Paso, Texas (July 2008 - October 2008)
ADMINISTRATIVE DUTIES:
Performed clerical duties such as; typing, filing, and answering multi-
lined telephones. Controlled the flow of documents using a fax machine,
copier and scanner. Scheduled meetings, updated contacts and monitored
e-mail using Outlook. Compose and edit documents using Microsoft
Office. Entered Company bills using Quickbooks. Weighed and prepared
out going mail using Stamps.com.
CUSTOMER SUPPORT:
Established first impression for the company by greeting clients in the
main office. Copied, filed and / or delivered confidential tax
documents to clients.
MANAGEMENT SUPPORT:
Wrote a step by step procedural manual pertaining to various document
handlings for CEO. For example, confidentiality issues, tax returns and
explanation of different computer programs for file management (i.e.:
Tiger).
Gifted and Talented Teacher, El Paso Independent School District, El
Paso, Texas (May 2001 - August 2007)
CUSTOMER SERVICE:
Resolved issues between the public, educational system and
company/customers. Created public awareness announcements for the grade
level.
CURRICULUM DEVELOPMENT AND EVALUATIONS:
Designed programs based on evaluations of need of students in the class
and developed lesson plans accordingly. Directed and managed various
programs that directly impacted the learning of students. Submitted
various proposals and grants for educational and child enrichment
programs which were funded and successfully completed.
INSTRUCTION:
Guided and clarified the use of computer software such as: Internet
Navigation, Microsoft Word, Microsoft Publisher, Power Point, Outlook
and Excel.
ORIENTATION, TRAINING AND MANAGEMENT OF VOLUNTEERS:
Recruited parent volunteers to extend the scope of an educational
activity with the children. Held mini workshops with parent volunteers
so as to enable them to effectively perform their duties.
TEAM LEADERSHIP:
Co-Chairman and Newsletter Editor, Parent Involvement, EPISD, 2002 -
2007. Wrote monthly articles for parents, pertaining to the best way to
help their child succeed in school or perhaps where to find "hidden"
assistance should it be needed.
MENTORING OF STUDENTS AND/OR TEACHERS:
Oversaw and lead the training of several new teachers. Challenged
Gifted and Talented students (and their parents) with projects that
encouraged them to "think outside of the box".
MASTER TRAINER:
Certified Master Reading Instructor, Institute of Academic Excellence,
EPISD, 2001-2002 - Trainer of Trainers. Oversaw the training of
educators wanting Institute of Academic Excellence certification in
Reading.
EVENT PLANNING:
Developed, directed and produced bi-annual special events for the grade
level. Coordinated and managed travel itineraries, including safety and
security as per the guidelines of the "Classroom Impact Grant". Managed
program budgets and associated documents on various levels of degrees.
Gifted and Talented Teacher, Ysleta Independent School District, El
Paso, Texas (May 1995 - May 2001)
CURRICULUM DEVELOPMENT AND EVALUATIONS:
Analyzed data to determine additional training needs and develop
educational programs to address those needs.
Facilitated in the implementation of a reading and writing program for
several grade levels. Established guidelines and procedures to maximize
productivity.
ADMINISTRATION:
Coordinated and implemented upgrades of software support systems, such
as Accelerated Reader and the Quick Reading Test (prior to campus being
networked) for various departments.
TEAM LEADER:
Co-Chairman and Secretary, Accelerated Reading, YISD, 1999 - 2001.
Assisted in leading discussions and kept minutes on how to improve the
use of this computer driven program. Chairman, Discipline, YISD, 2000 -
2001. Lead and suggested topics for discussion as to how to handle
discipline issues that may have arisen for which a teacher may need
help. Chairman, Campus Communication, YISD, 1995 - 2000. Represented
the grade level at monthly principal meetings. Via transcribed notes,
relayed concerns, news, and future expectations back to the teachers.
MASTER TRAINER:
Planned and executed the training of campus staff in teaching
reading and writing. Certified Master Reading
Instructor, Institute of Academic Excellence, YISD, 1999-2001 -
Trainer of Trainers.
AUTHOR:
Authored and published a "Teachers Users Guide" for the campus
Accelerated Reading Software program. This consisted of how to use the
computer program correctly, how to generate various reports as well as
how to keep the program updated thus freeing up the computer lab
instructor for actual teaching.
Computer Data Entry Clerk, U.T.E.P. Alumni Office (Part Time), El Paso,
Texas (June 1993 - May 1995)
DATA ENTRY MANAGEMENT:
Expedited the input of campus alumni members into a new database system
for mass mailing purposes.
Validated and corrected old files for computer input.
MANAGEMENT SUPPORT:
Supplied assistance to other Alumni divisions. Collaborated with
department manager on status of mass mailing projects.
Shipping and Invoice Manager, Chalmers Distribution Warehouse, El Paso,
Texas (December 1992 - May 1993)
SALES AND MARKETING:
Monitored the warehouse inventory level for the Fort Bliss, Texas and
White Sands Missile Range Shopettes using a specially designed computer
database system.
CUSTOMER COMMUNICATION:
Established and maintained close communication with the warehouse,
vendors and shopette managers to
develop adequate shipping and ordering procedures. Generated reports
for distribution to vendors on sales.
MANAGEMENT SUPPORT:
Authored and published a procedural manual for the company's computer
inventory system. This included how to operate the computer data base
system, who the contacts were at each shopette and what to do in the
event of a shipment shortage.
Instituted a plan to minimize product damage prior to shipment.
Invoice Manager, L & M Radiator, Inc., El Paso, Texas (August 1987 -
October 1992)
ADMINISTRATIVE LIAISON:
Direct liaison between the assembly line and the General Manager as
to the amount of inventory to be shipped out on a
daily basis.
CUSTOMER COMMUNICATION:
Worked in conjunction with the shipping and production managers,
customers, and other plant managers to prepare and fill
orders. Generated and printed invoices for products being shipped
to various plants and/or customers.
ADMINISTRATIVE DUTIES:
Selected and scheduled shipping methods (flatbed or cargo carrier) for
finished products based on when the product had to be at its
destination. Met with freight company representatives to determine what
"line" was best for what part of the country. Collected and filed
travel vouchers submitted by the company's salesmen.
Awards and Recognitions
Nominated for "Teacher of the Year", YISD and EPISD, Spring 2003 -
Spring 2007 - Leadership Recognition honor.
Awarded a "Classroom Impact Grant", EPISD, Spring 2007 - Develop
lifelong environmental awareness skills in youth.
Awarded a "Classroom Impact Grant", EPISD, Spring 2003 - Reconfigured
Scouting in classroom to develop youth
leadership skills.
Awarded "Campus Teacher of the Year", YISD, Spring 2000 - Leadership
Recognition honor.
Other Skills
Certified Notary Public
Organized government documents for a private Day Care.
Met with government agencies regarding the operation of the private Day
Care.
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