Administrative Assistant Sales

alison Kaylor

***** ******* **., #***

Tel: 949-***-****

Lake Forest, CA 92630 abl9pz@r.postjobfree.com

Summary

A strong team player with excellent management and computer skills;

enjoys a challenging work environment.

computer software skills

Microsoft Office: MS Publisher, Word, Excel, PowerPoint, Access, Project,

Outlook

Graphic Design: Quark Express, Page Maker, Adobe Illustrator, Adobe

PhotoShop, Ventura Desktop Publisher, Lotus Notes, ACT 4.0, Web Design

using HTML, SAP Accounting system

PROFEsSIONAL EXPERIENCE

Temporary Administrative assignments

11/08 - current

Sr. Administrative Assistant, Alcon Laboratories

Sr. Administrative Assistant, Greater Newport Physicians

Executive Administrative Assistant, Frito-Lay

. Compiled statistics for monthly reports provided to Executive staff.

. Processed global travel for department staff.

. Assisted Executive and Senior staff with PowerPoint presentations as

needed.

. Coordinate logistics for on-site / off-site meetings and activities.

. Maintain Executive and Senior staff's calendar in MS Outlook, processed

expense reports.

. Processed donation requests for Southern California region non-profit

organizations.

Allergan, Inc., Irvine, CA (contract)

8/07 - 7/08

Administrative Assistant - Training & Communications

. Assisted Training & Communications Director and State Government Affairs

Director

with logistics for on/off site training & communications meetings.

. Registered State Government Affairs Directors for political conventions,

association meetings

and coordinated meeting and travel logistics.

. Maintained daily calendar, process expense reports.

. Processed invoices and tracked 5MM budget on a daily basis.

The Emmons Company, Irvine, CA

5/05 - 07/07

Manager, Administrative Services

. H.R.

- Screened resumes for clerical positions (temporary and full time

regular)

- Interviewed and hired clerical staff.

- Processed new hire application paperwork.

- Provided New Hire orientation as needed.

- Maintained / updated employee files.

- Tracked employee vacation and comp time (twice monthly).

. Payroll / Benefits Administration

- Processed payroll using Paychex (twice monthly).

- Entered employee time sheet data and submitted to Paychex Corporation.

- Extracted payroll information from Paychex documentation and entered

into Corp. Accounting System.

- Processed in-house payroll (last four months at The Emmons Company).

. Handled customer relations issues with homeowners, vendors, contractors.

. Processed association assessments/boat fees and advertising invoices for

off site association.

. Processed A/P for Corporate, two branches, and one large homeowners

association.

. Established positive business relationship with current and prospective

vendors.

alison Kaylor

Sicor Pharmaceuticals, Inc., Irvine, CA

3/99 - 6/04

Executive Assistant to CFO

Senior Administrative Assistant - R&D

. Coordinated internal/external meetings for the V.P. and Directors.

. Coordinated V.P.'s daily internal departmental meetings.

. Created and updated MS Project timeline for department V.P.

. Typed general correspondence and reports for V.P.

. Created PowerPoint presentations for Executive Staff meetings as needed.

. Tracked internal R&D analytical project logbooks.

. Facilitated global travel and expense reports for the V.P. and Directors.

CooperVision, Inc., Irvine, CA

5/97 - 7/98

Clinical Research Assistant - Clinical Affairs

. Monitored clinical studies including building a database to generate

analytical data from

studies (using MS Excel and Access).

. Continuous follow up with study investigators / coordinators regarding

adverse events.

. Disseminated study protocols to study investigators prior to study onset.

. Facilitated study device orders and investigator/coordinator compensation

at conclusion of study.

. Assisted Regulatory Affairs Director with the review of, and

modifications to Study Protocols

. Coordinated Physician Speaker Program functions.

. Managed Clinical Affairs budget, specific to clinical studies.

ICN Pharmaceuticals, Costa Mesa, CA

4/90-5/97

Product Administrator and Executive Assistant - Sales & Marketing,

International Sales

. Assisted Medical Affairs Director with Regulatory Affairs protocol for

processing compassionate drug shipment.

. Received incoming calls from health care professionals regarding adverse

drug events; requested

detailed information pertinent to event and disseminated to appropriate

staff physician.

. Managed pediatric trade shows for sales force including booth shipment,

promotional pieces, exhibit logistics.

. Assisted the Director of Marketing with the implementation of a Physician

Speakers' Bureau for the Sales &

Marketing department.

. Designed marketing promotional material for pharmaceutical products and

devices.

. Coordinated global travel for V.P. and Directors of International Sales.

. Created financial P&L worksheets, sales and marketing slides for

management meeting; composed general correspondence to international

distributors.

. Processed commission checks for ICN's International distributors in the

Middle East and Asia Pacific.

Education

UCI Extension, Irvine, CA

Saddleback College, Mission Viejo, CA

Orange Coast College, Costa Mesa, CA

Glendale Community College, Glendale, AZ

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