Marlene G. Cavalcanti

**** ****** ***** ( San Leandro, CA 94579 ( 510-***-**** (

abl850@r.postjobfree.com

SUMMARY

Agile and Discrete Executive Assistant, with 10+ years of progressively

responsible positions supporting senior executives and strategic teams in

an Executive Suite role in fast-paced, corporate settings.

. Anticipates requirements and solves potential problems before they

materialize.

. Orchestrates complex tasks into repeatable processes using strategic

thinking and tactical initiative.

. Negotiates confidently with suppliers for creative content,

consultancy, travel and events.

. Values discretion, confidentiality and professionalism in all aspects

of the role.

. Applies industry experience in Human Resources and Banking to ensure

conduct within policy.

. Employs respect, courtesy and sensitivity to improve environment and

mentor through all contacts.

. Engages cross-functional resources and simplifies day-to-day

operations.

. Manages and diffuses difficult situations with client, partner, and

employees effectively.

. Performs Domestic and International projects with local and remotely

offices, including Asia.

. Fluent in English, Spanish and Portuguese (Brazilian), competent in

all aspects of computer administration.

CAREER EXPERIENCE

Seagate Technology -

Consumer Solutions Division - Sunnyvale, California

9/2008-1/2010

Executive Assistant to VP, Branded Solutions, PLM & Business Development

Provide high-level confidential executive administrative support while

anticipating and being proactive about the Vice President's needs while

being available on BlackBerry 24/7.

. Maintain extremely busy calendar; ascertain which events require VP's

presence, ascertain which events require boss's presence as well as

making necessary preparations when VP is chairing meeting. Gatekeeper

for all and any requests that come in.

. Handle all organizational needs for the VP, including day to day

support; answering phones; organizing and maintaining files and filing

systems; creating and processing expense reports.

. Coordinate very complex travel arrangements for domestic and

international business travel, including coordinating and processing

visas and last minute travel changes.

. Create and distribute internal and external correspondence, memoranda,

forms, agendas, presentation materials, and reports.

. Arrange and organize meetings, conferences, and events onsite and

offsite.

. Create and prepare PowerPoint presentations.

. Coordinate and complete special assignments and projects as required;

and collaborate with various staff and departments in preparing

reports.

. Provide back-up coverage to the executive suite on an as needed basis.

i365, Inc., a Seagate Company - Emeryville, California

12/2007-8/2008

Executive Assistant to CEO & General Manager

Supported the CEO & General Manager in any administrative capacity,

including but not limited to:

. Performed a variety of general administrative duties maintaining

files, preparing and processing expense reports, filing, faxing, and

copying.

. Managed a very busy calendar including scheduling appointments,

coordinating conference calls, and arranging meetings, internally and

externally.

. Handled incoming information such as drafting correspondence,

answering phone calls, and responding to emails.

. Coordinated travel arrangements including booking flights, scheduling

hotel reservations, creating detailed itineraries. (Domestic &

International) As well as any visa paperwork.

. Coordinated Brown Bag lunches; located speaker, set up equipment and

sent out announcements.

. Assisted the VP/GM with his transition out of the company.

Marlene G. Cavalcanti

1575 Vining Drive ( San Leandro, CA 94579 ( 510-***-**** (

abl850@r.postjobfree.com

TriNet HR Corporation - San Leandro, California

6/2004-12/2007

Executive Assistant to General Counsel/Secretary of the Board

Provided administrative support to the General Counsel and Associate

General Counsel by acting as a facilitator and liaison, handling details of

a highly confidential and critical nature. Proactively take charge of the

day-to-day schedule and activities while anticipating needs, making well-

informed decisions, and meeting deliverables in a timely manner.

. Managed and maintain calendars, including coordination/preparation of

meeting agenda and materials. Sustained outlook inboxes of the

General Counsel, Associate General Counsel and Legal, while being

accessible by BlackBerry 24/7.

. Posted customer job openings on National Job Bank/California

Unemployment websites.

. Collected and prepared complete and accurate information for

Executives use in discussions/meetings with other Executive staff and

outside individuals.

. Supervised Executive's workflow via all correspondence; expedite

essential mail in priority action order; screen telephone calls and

arrange callback; Determined priorities, prepared responses, and/or

refer appropriately in a timely manner.

. Arranged complex travel arrangements; (Domestic & International)

expeditiously accommodated any changes necessitated during travel.

. Prepared, processed, and tracked expense reports to ensure timely

filing and payment.

. Maintained and file all legal and corporate documents in an organized

manner. (Litigation, Outside Contracts, etc.)

. Coordinated departmental activities and outside parties ensuring

courtesy, professionalism and responsiveness in all contacts and

completion of tasks in an accurate and timely manner.

. Performed special assignments requiring exercise of appropriate

measures of confidentiality and discretion with information, including

researching and collecting information needed to complete projects or

reports.

. In coordination with the HR Department, managed annual General Staff

meetings, including special recognition of staff service anniversaries

and peer recognition awards.

. Completed special projects as assigned in an accurate and timely

manner.

. Arranged and distributed quarterly board books to Board Members,

including maintenance of board meeting dates and locations.

. Policy & Fiduciary Renewals - Gathered data from various departments

to ensure broker receives necessary data for annual renewals.

. NAPEO Membership - Established that the annual membership is renewed

and listings accurately posted in all 50 states and Canadian

provinces.

. Corporate Events - Participated in the coordination of Corporate

Summer Picnic & Holiday Party.

Licensing & Reporting Responsibilities:

. Applied, renewed, and maintained all Professional Employer

Organization/Employee Leasing licenses in all required states.

. Maintained Professional Employer Organization/Employee Licensing

spreadsheet to ensure all deadlines are met.

. Worked closely with state administrators to ensure compliance with all

Professional Employer Organization/Employee Leasing requirements.

. Submitted annual, biennial, and quarterly reporting in all fifty

states and PEO licensed states, including and not limited to running

queries for customer lists and compiling data.

. Maintained business licenses in San Leandro, CA & Reno, NV.

Marlene G. Cavalcanti

1575 Vining Drive ( San Leandro, CA 94579 ( 510-***-**** (

abl850@r.postjobfree.com

State Street Bank of California - Alameda, California

4/2003-6/2004

Executive Assistant - Responsible for coordination of administrative duties

including travel arrangements maintenance of VP's calendar/address book,

preparation of expense reports, and assistance in HR.

* Synchronized production of quarterly reports presented at client board

meetings.

* Organized and research events for department.

* Arranged sample reports and master files (deliverables, emergency

contact information, organization charts, procedures, mailing

information, client contact list).

* Managed vacation/sick time calendar, office equipment, and supplies.

* Coordinated meetings and conference calls.

* Maintained expenditures database and processed bills for payment.

Centimark Corporation - San Leandro, CA

1/2001-4/2003

Executive Sales Assistant 2002-

2003

Promoted to an Executive Sales Assistant supporting a Regional Sales

Manager and a sales team of eight salesmen after one year of employment.

Became a very important liaison between sales, national accounts, corporate

office and customers.

* Provided administrative support to the Vice President of Sales and

sales team as well as maintaining the Profitability and Profit Loss

reports on a weekly basis.

* Edited and formatted deliverable proposals.

* Entered, billed, and closed out contract jobs in the system.

* Managed expenses for the sales department, including processing of all

expense reports.

Regional Office Manager

2001-2002

Office Manager for an office of 50 employees with direct supervision of two

employees. Executive Assistant for two managers for a roofing company with

clients in the commercial roofing systems industry

* Coordinated human resource matters (i.e. hiring, training of staff,

employee review, monitor time-off, administer employee benefits) for

western district, which included San Leandro and Sacramento.

* Processed accounts payable/accounts receivable, including petty cash

reconciliation, employee reimbursements, credit card expenses, client

payment plans, and sales receipts.

* Liaised between sales, operations, field personnel, vendors, and

customers.

* Conducted semiweekly administrative meetings to discuss current

events.

* Formulated monthly reports, including revenue goals, performance

tracking, and project overview.

* Maintained office equipment, supplies, as well as Managers' credit

card expenses and statements.

SOFTWARE ______________________________________

MS Office Suite; Outlook, Word, Excel, PowerPoint, Visio,

BlackBerry, Lotus Notes, Encore, Quicken Expenses, Concur

Expenses, Salesforce.com, SAP (Accounting System), UPS & Federal

Express Online Shipping, Internet Research, PeopleSoft (Queries

& Submission of Customer Cases), CRM, Launch Pad

EDUCATION ______________________________________

San Leandro High School, June 1997

Office Dynamics - World Class Assistant (Certified 2/2008)

Certified Notary - Commission Expires 3/6/2012

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