Project Manager

Madeline Medina

*** ******* **** *** *

Bayonne, N. J. 07002

Home 201-***-****

Cell 201-***-****

**************@***.***

SENIOR PROJECT ACCOUNTANT/MANAGER

STRENGTHS: A professional with extensive experience in Accounting, Banking

and Construction Field. Portfolio includes large and small private

companies in diverse industries. Efficient, responsible and harmonious

individual who prides herself in strong work ethic with people at all

employment levels, while demonstrating the ability to handle multi-task

levels of responsibility effectively. Work well in an environment requiring

independent decision making and meticulous attention to detail.

SKILLS: Auditing, Microsoft Word for Windows, Excel, Microsoft Access,

Lotus 1, 2, 3, Primavera System (Construction Application) (PMIS), Graphic

Out Look (Grlook), Timberline (TS Gold), and JDE.

Certificates: Advance Excel, Language and Grammar Seminars.

Imowitz, Koenig & Co., LLP - Certificate of Completion -Sales Tax Issues

in the Construction Industry

EDUCATION: University of Phoenix, (Jersey City Campus) BSB/M May, 2004 -

Nov, 2008

PROFESSIONAL EXPERIENCE

The Related Companies

Time Warner Center Project - (1.7 Billion Project), New York, NY

2001- 2008

Hard Cost (Construction Manager & Trade Contractor) Management

Responsible for management of all project hard costs, including

interfacing with the Construction Manager (CM) regarding monthly

requisitions and verification of their support documentation, which

includes the following duties:

. Review CM's requisition to ensure it is complete and that support

documentation is complete and accurate. Provide analysis to verify that

the CM's reports and invoices are in accordance with the correct cost

allocations. Monitor and track lien waivers from CM and trade contractors.

Attend pencil requisition meetings with the CM. Obtain schedules of values

(SOV's) and cost allocations for new trade contracts and change orders.

Review and prepare analysis of general conditions billed by the CM

. Resolve any questions or responds to request for additional support on

hard costs to obtain timely funding from lenders or other funding

sources. Obtain monthly check registers and copies of bank statements, if

required from CM. Prepare and enter commitments, change orders and

invoices for tracking the Guaranteed Maximum Price (GMP) contract from CM

and costs billed by trades. Obtain close-out documentation from the CM and

trade once the project is complete

. Coordinate with outside consultants and tax specialists on breakout of

hard cost for cost segregation study purposes. Ensure that sales tax

compliance is monitored for hard cost vendors. Prepare true-up analysis on

hard costs when allocations for contracts or change orders are changed or

corrected. Create and maintain logs to track fixed assets purchased by the

CM and the recovery of these assets at the end of the Project.

Document Management - Web-based (Millennia) Hard Document Management

Responsible for the design and administration of the Project's documents

website (contracts, requisition support detail, agreements, closing

documents and organization documents), which includes the following

duties:

. Design and set up the documents web site, including interfacing with

staff and outside document scanning consultant (Millennia). Train the

project team and outside users on the use of the system. Send documents to

Millennia for scanning and upload, and /or scan and upload the documents

in-house. Verify the accuracy of the scanned information

. Establish and maintain security access to the website, including setting

up new users, establishing what documents users can access, and ensuring

that documents are segregated by the correct scope for user access. Set up

and troubleshoot user access to the system

. Manage document storage and retrieval for the Project Accounting Team,

including maintaining logs on documents sent to storage. Maintain fixed

asset purchase records for furniture, fixtures, & equipment for the

Project and oversee the inventorying and proper disposal of assets at

Project end.

Accounts Payable Management

Responsible for supervision of Staff Accountant and oversight of invoice

and check run processing for the project including:

. Supervise the Staff Accountant and AP Clerks in processing invoices and

preparing check runs (check runs include both "hot file" and monthly

requisition payments for Private and Public costs).

. Review open payables and make invoice selections for payment. Oversee

quality control procedures such as: Check AP and check run batches for

errors, ensure that checks are matched up, and verify that proper

approvals have been obtained and that lien waivers are current in order to

release checks to vendors.

. Review and verify Related Corporate Project Advance invoices allocated to

the Project including interfacing with the Corporate Controller to correct

any billing errors. Manage the set-up and maintenance of recurring

payables. Create and maintain inventory logs on fixed assets purchased for

the Project such as computers, furniture, etc.

Insurance and Risk Management Administration

Assist Assistant Controller and Accounting Manager in administrating Joint

Venture's (JV's) Insurance Program for the Project, including the

following:

. Monitor expiration dates and renewal of JV's and vendors polices

. Interface with Insurance Administrator on enrollment of trade contractors

in Owner Controlled Insurance Program (OCIP), if required.

. Administrate required premium payments, loss funds, escrow and various

fees. Assist in updating insurance schedules. Coordinate with JV's

Insurance Department on various insurance-related issues.

Jones Lang LaSalle - New York, NY 1989

-2001

Project Accountant

Assist in managing the setup of:

. Budgets, and processing requisitions, examine cost accounting information

systems, cost of materials, labor and manufacturing, expenses and

standards and cost control

. Direct costing and cost analysis

Bookkeeper/Cooperate Accounting

. Accounts Receivable/Payables, post items to the accounting ledgers,

review and process invoices, Expense Reports, and reconciliation of bank

statements.

. Process ADP Payroll for Building Employees, and monthly fee billing.

Midlantic National Bank/North - Head Teller/Customer Service, Jersey City,

NJ 1986-1989

First Fidelity Bank - Commercial Teller, Irvington, NJ 1983-1986

Romany Refining - Gold Refinery, New York, NY 1982-1982

European American Bank (EAB) - Note Teller Foreign Currency, New York, NY

1980-1981

Manufacturers Hanover Trust Co., - Head Teller, New York, NY 1974-

1980

Language: Bi-lingual communication skills (Spanish/English)

References available upon request.

Contact this candidate