Administrative Assistant Medical

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PROFILE

Performance-driven and results-oriented administrative professional with

extensive experience in organizational support, project management,

personnel supervision, bookkeeping, and office management, exceptional

verbal and written communication skills, highly organized, and effective in

the management/coordinator of critical projects. Background includes work

flow efficiency /streamlined operations, account management, and

development of executive level internal/external correspondence.

EDUCATION

Master of Business Administration 2004-

2009

University of Phoenix

Phoenix, AZ

. Concentration: Health Services Management

. GPA: 3.38

. Relevant Coursework: Strategic Management, Legal and Ethics

Management, Project Management, Leadership,

and Operations Management

Bachelor of Arts in Psychology

1997-2002

Marymount Manhattan College New

York, NY

. Relevant Coursework: Human Resources Management, Personnel Psychology,

Abnormal Psychology, Developmental Psychology, Organizational

Behavior, Tests and Measurements, Recruitment and Selection Processes,

Dynamics of Interviewing, and Personality Psychology

EXPERIENCE

OFFICE OPERATIONS MANAGER/EXECUTIVE ASSISTANT 2007-

Present

ANTARCTICA CAPITAL, LLC. New

York, NY

. Manage administrative functions and office staff

. Develop manuals for all business office procedures, resulting in

standardized operations

. Plan and implement office systems, layout and equipment procurement

. Manage all human resources functions

. Secure new business insurance policies and conducted all renewals

. Manage all financial reports which include staff expenses, payroll,

vendor checks, and other functions

. Coordinate all annual budgeting, auditing and record processing for

all 15 accounts

. Manage day to day processing of accounts receivable and payable using

QuickBooks, producing reports as needed

. Prepare for company tax documentations

. Generate and submit invoices to clients and tracked payments

. Coordinate with IT staff to ensure weekly back-ups for e-mail and file

servers

. Mediate conflicts among employees and between staff and management,

utilizing diplomacy to solve issues

. Create weekly AR/AP reports to submit to the Managing Director

. Coordinate all aspects of the office move to another location

. Reconcile all company bank statements

. Manage vendor services including phone system, cellular service,

computers, office equipment and supplies

. Act as a liaison with building representatives for furniture

deliveries and other related maintenance problems

. Assist in recruitment, interviews hiring and conduct orientation for

new employees

. Manage all office subscription, and renewal processes

. Negotiate with revisions in ordering, billing and marketing procedures

to reflect the transition from mainly emergency orders to periodic

large-scale vendors

. Provide continuous high quality support to the Managing Director;

arranged complex international

. Prepare letters, interoffice memos, and other sensitive and

confidential correspondence

. Manage Director's portfolios and prepared regulatory company filings

as needed. Act as a liaison to accountants and legal counsel

. Organize shareholder meetings, including site selection, caterings and

preparation of appropriate materials

. Plan relocation by overseeing equipment/furniture/telecommunications

set-up without an interruption of services on both office phones and

electronic devices

. Manage all vendor relations regarding office equipment

. Oversee all procedures and policies regarding health insurance

enrollments

. Process all personal credit payments, invoices and subscriptions for

the Director

. Create and format all documents through presentations for clients

. Screen calls and committed directives to company shareholders and

board members

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (TEMP)

2006-2007

SECURITES INDUSTRY FINANCIAL MARKETS ASSOCIATION

New York, NY

. Prepared correspondence, documents, presentation materials and reports

. Conducted legal research on various matters, which includes hybrid

securities and corporate securities

. Managed and coordinate complex schedules including internal and

external meetings, conferences, professional engagements, and travel

for Director. Arranged appointments, rescheduled appointments, and

keeps Director appraised of up-to-date schedule at all times. Prepared

and reviewed travel expense forms.

. Coordinated with Director travel and conference services to arrange

and plan off-site meeting and special departmental events

. Managed the Corporate Credit Markets Division database of all its

members' information for meetings and conference calls

LEGAL ADMINISTRATIVE ASSISTANT

2005-2006

FRAGOMEN, DEL REY, BERNSEN, & LOEWY, LLP

New York, NY

. Recorded staff vacation calendar requests

. Managed the GE Client Contact Database Lists

. Set-up non-immigrant visa (NIV) and immigrant visa (IV) extension

initiations and permanent residency (PR) initiations received by e-

mail from HR Managers

. Prepared initial monthly billing, non-immigrant visa (NIV), immigrant

visa (IV), and immigrant extension Reports

ADMINISTRATIVE ASSISTANT TO DIRECTOR OF FINANCE

2002-2005

COLUMBIA UNIVERSITY MEDICAL CENTER

New York, NY

. Processed and managed human resources paperwork for recruiting, hiring, terminating, medical secretaries and ultrasonographers

. Managed and oversaw all accounts payable, invoices, billing payments

. Monitored and oversaw 15 hospital and academic accounts to identify

issues and problems

. Created, reviewed, and encumbered money to ensure funds for medical

equipment for leasing

. Canceled, maintained and renewed all purchase order contracts and

licenses for office equipment through financial reporting systems

. Provided staff developments on HIPPA and OSHA trainings for clerical

and medical employees

. Prepared and monitored monthly, quarterly and yearly financial

statements and variance reports through internal accounting systems

. Processed check requests, travel expenditures, interdepartmental

invoices and payroll for medical secretaries

. Managed and reconciled all petty cash accounts

. Managed budget and financial reporting for 15 divisional accounts

. Prepared monthly statements for rent tracking and other financial

expenses

. Wrote job descriptions for medical secretaries and other positions

. Tracked and processed vacation, sick time and payroll requests for

East 60th Street Corp employees

ASSISTANT TO MEDICAL & RESIDENCY DIRECTOR

1999-2002

WEILL MEDICAL COLLEGE OF CORNELL UNIVERSITY New

York, NY

M

. Managed all daily operations for the residency program and

clinical practice

. Prepared, transcribed, composed, typed, edited and distributed

agendas and minutes of numerous meetings.

. Oversaw medical insurance billing/collections/ monthly statements

and follow-up with insurance companies

. Supervised front desk reception and physical therapy desk

regarding appointments for spasticity procedures

. Transcribed and prepared office/medical correspondence

. Scheduled and obtained pre-certifications for MRIs and X-rays

. Managed all of residents, physicians and other administrative staff

lists

. Ensured that patient records are accurate and complete, and that

patient confidentiality is strictly maintained

. Developed efficient methods for patient scheduling

. Communicated and interacted with patients regarding and claims and

other sensitive information

. Ordered and maintained inventory for all general office and medical

supplies, practicing effective cost strategies

. Monitored physician contracts for compliance and help set goals for

production

. Arranged all faculty interviews for physician and residency

recruitment

. Wrote letters of recommendations for residents and medical students

. Wrote departmental policies and procedures for the residency

program per approval from Director

. Coordinated orientation and graduation parties for all medical

students and residents

. Liaised with the Office of Faculty Affairs, Medical Board Office

regarding appointments and licensures

. Oversaw the faculty appointment, promotion and termination process

for physicians, research, and clinical staff

. Coordinated with the Immigration Manager to clarify immigration

issues for incoming residents

. Managed the resident selection process through the ERAS database

. Monitored and arranging for BLS/SCLS for certifications and re-

certifications

. Supervised and counseled 15 to 25 residents to resolve licensing

issues and other related matters

. Conducted on-site investigations that assessed compliance with

regulatory guidelines and substantiated alleged or suspected instances

of noncompliance, planned and conducted special studies, reviews, and

evaluations related to investigative activities.

SENIOR ADMINISTRATIVE SECRETARY

1999-2000

WEILL MEDICAL COLLEGE OF CORNELL UNIVERSITY CLINICAL TRIALS UNIT

New York, NY

. Managed and processed all grants and contracts through the NIH and

AIRS database for the unit

. Assisted Program Director with implementation of new office systems

and coordination space issues

. Prepared budget reports and monitoring all billing invoices

. Reviewed, entered, and analyzed all data reports for the NIH

LIBRARY ADMINISTRATIVE ASSISTANT-ADULT LITERACY PROGRAM

1995-1999

MID-MANHATTAN LIBRARY

New York, NY

. Assisted Project Director with budgeting projections for the Literacy

Program

. Oriented and trained staff

. Managed all academic records, including keeping track of student

attendance

. Managed the literacy student database to track attendance, class

rosters and test grades

. Supervised training to 8 literacy sites on the ALIES Database Program

COMPUTER SKILLS:

Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, Access

and Publisher) QuickBooks, Macintosh, WordPerfect, Blackboard, Internet

Explorer, E-mail Programs, and Adobe

References Available Upon Request

Contact this candidate