Sales Administrative Assistant

JENNIFER GUIGNARDI

** ****** ****** #*** ***** Kisco, New York 914-***-****

abl5gd@r.postjobfree.com

OBJECTIVE

To obtain a position where I can utilize my skills and education as well as

gain valuable experience from a professional company.

EDUCATION

Manhattanville College, Purchase, NY

Bachelor of Arts in Communications, 2005- 2009

President's Scholarship

Concentrations: Interpersonal and Public Communication, Film and

Photography Studies

Minors: Psychology, Italian Studies

Proficient in QuickBooks, Microsoft Office, Internet, Social network sites

Certified Notary Public

Fluent in Italian

EMPLOYMENT HISTORY

November 2009-Present

Part-Time Bookkeeper and Office Manager for Westchester Grounds & Gardens -

An Excavation and Landscaping Company

White Plains, NY

- Responsible for all accounts receivable and accounts payable

- Responsible for supervising and maintaining the office

- Manage owner's personal accounts and financial statements

- Monthly bank reconciliation for both business accounts and owner's

personal accounts

- Handle confidential paperwork on a daily basis

- Daily bank runs and deposits

- Responsible for writing and sending out all proposals

- Enter payroll from payroll service in QuickBooks for all employees

- Prepare and send out all tax filings, handle all tax forms

- Assist company's outside accountant with journal entries and

maintaining QuickBooks accounts

- Vendor relations: follow up calls and email correspondence

- Client relations: maintain company database, Constant Contact, place

calls to update client information, schedule appointments and meetings

with customers

- Answer phone and relay messages; respond to customer inquiries

- Maintain filing system; organize purchase orders and customer files,

close jobs when work is complete

- General office organization; order and stock all office supplies as

well as equipment and job materials, compare pricing for materials to

work within company budget, responsible for all incoming and outgoing

mail and deliveries

- Calculate job costs, expenses and profit

- Prepare all bid documents

- Order and obtain insurance certificates, bonds and umbrellas including

general liability and workman's comp

September-October 2009

Part-Time Administrative Assistant for Co-Communications -- A Public

Relations and Marketing Firm

Mt. Kisco, NY

- Company has two offices in New York and Connecticut

- Answered phones, recorded extensive messages and relayed them to

staff, forwarded and screened calls, made calls to clients and vendors

- General office duties: mail, filing, faxing, scanning, copying,

ordering and stocking supplies, receiving deliveries, placing orders,

publication subscriptions and renewals

- Acted as liaison between executive assistant and bookkeeper: deposits,

generated invoices and updated invoice database, handled bills,

assisted with purchase orders, follow-up on collections

- Assisted in PR projects for both offices: various accounts, extensive

research and internet searching assigned by Senior Vice President

- Prepared press releases and contacted people in the media who might

print or broadcast client information

- Work collaboratively with colleagues to develop strategies for

customers, media and other audiences; collaborate with internal

communication staff to ensure cohesive communication message

June-August 2009

Executive Assistant & Bookkeeper for Robert D. Anderson Co. - A Masonry

Construction Company

New Rochelle, NY

- Full-time temporary/seasonal position while employee was on leave for

summer

- Provided executive level support to President and owner of company

- Acted as liaison between central office and employees: dispatched

information and resolved issues requiring immediate attention, relayed

messages from President to employees

- Reception, mail, filing, letters, contracts, transmittals, preparing

documents, advertisements and mailers, create and prepare new client

folders, manage client files in office and in computer database, close

inactive or completed jobs/accounts

- Maintained a large comprehensive filing system both in the office and

the computer

- Exercised independent judgment with a high level of confidentiality

- Sent out and received invoices and statements, managed all bills,

follow-up on collections

- Coordinated president's calendar, appointments and managed personal

financials

- Client and vendor relations, ordered supplies and received deliveries,

maintained inventory for both office and masonry related equipment,

managed overall function of office

- Reconciled all bank accounts, made deposits, withdrawals, transfers,

verifications, supervised all expenses, cash receipts, credit lines

- Correspondence with insurance agents, quoted companies, ordered and

obtained certificates/bonds/umbrellas including general liability and

worker's comp

- Prepared minutes of meetings, bid forms, payment requisition

applications, waivers and liens

- Managed all monthly books; A/R, A/P, general ledger, journal entries,

profit and loss analysis, aging summary, reconciliation, certified

payroll forms

- Calculated, posted and distributed payroll through QuickBooks for 25

full-time employees; processed salary increases, deductions,

garnishments, benefits, W-2 withholdings

- Responsible for weekly, monthly and quarterly billing and taxes

- Prioritized work and managed multiple priorities

- Developed strong organizational and communication skills

INTERNSHIPS

May 2008 - August 2008

Marketing Intern & Office Assistant for Connecticut Business Systems - A

Xerox Company

White Plains, NY

- Worked full time alongside Senior Vice President: assisted in

organizing present accounts and handling business critical paperwork

- Attended training classes, sales meetings and product shows to observe

and learn the daily processes and events within sales workforce

- Researched new companies and found business information for account

executives

- Database work to follow-up on businesses and keep information accurate

and updated

- Assisted in many individual projects for Print Management Division and

account executives

- Shadowed account executives on cold calls and appointments; visited

businesses to assist customers

- General office duties: reception, mail, copy, print, faxes, scans,

sort documents, maintain supplies, receive deliveries, coordinate

meetings and calendars for executives

- Assist in preparing all documents and creating packages for training

classes and new hires

- Sit in training classes to learn and participate in sales scenarios

and company practices

References and letters of recommendation furnished upon request.

Contact this candidate