Project Manager Management

VIVIENNE NGOJE

*** **** *****

Hillsborough, NJ *8844

646-***-**** Cell

908-***-**** Office

Summary:

Coordination and Administration professional with the ability to

handle a wide range of administrative duties including tracking

project progress, planning meetings, reporting, and ensuring

communications between teams. Works well with all levels of management

in a fast paced environment. Excellent track record of prioritizing,

follow-up skills and meeting deadlines. Outstanding interpersonal

skills, attention to detail, and follow-through skills. Experienced in

BMS applications, including Easy Req., T&E, MS Word (XP and Windows

2000), MS Project, Visio, MS Excel, MS PowerPoint, MS Access, MS

Publisher, Adobe, Adobe Suite, MS Outlook, Photoshop, Lotus Notes, and

Arriba, Blackberry(PDA), Concur Expense, SAP and ELM. Ability to learn

new applications and technologies quickly. Outstanding written and

oral communication skills.

Employment History:

IMCLONE SYSTEMS INC. 1/07- Present

Administrative/Project Assistant Manufacturing

Department

Directly supporting the Sr. Director of the Manufacturing Dept. also

supporting manufacturing associates per request. My responsibilities

include but are not limited to:

o Providing general administrative support to the Manufacturing Sr.

Director by managing her calendar, schedule prioritization,

planning and scheduling meetings, booking meeting rooms, creating

agenda's, travel arrangements, answering calls, completing and

allocating expense reports, coordinating the compilation of

business reports and meeting materials.

o Serves as a liaison between departments while developing internal

and external correspondence.

o Facilitating the preparation, delivery, processing and general

administration of all manufacturing activities including data

entry, document production, transcribing, formatting, inputting,

editing, reviewing, designing, copying and transmitting text and

data while following proper cGMP.

o Administering review of workflow set up and maintains files, track

and report on review workflow and executed documents.

o ELM's department DLA.

o Planning, tracking and executing the Manufacturing department's

projects and activities.

o Serving as a back-up for the Sample Coordination team.

o Assisting with responses to standard facility questions.

o Maintaining and archiving department files.

o Assisting with departmental projects as assigned.

BRISTOL MYERS SQUIBB 11/06 -01/07

Sr. Project Coordinator Philanthropy Department

Directly supporting the Executive Project Director and two other

Directors within the Global Medical Affairs Dept. Responsibilities

include but are not limited to:

o Implemented an Admin Policy covering all processes, procedures, and

team activities.

o Coordinated with departments to receive specifications, contact

suppliers, get quotations, negotiate prices & terms of project at

hand.

o Maintaining and prioritizing incoming projects as directed.

o Managing calendar, organizing meetings, taking meeting minutes.

o Preparing expense reports.

o Making travel arrangements both international and domestic.

o Maintaining filing system.

o Update project data using MS Project and Office.

o Effectively handling sensitive team member information with full

discretion to guarantee confidentiality.

o Telephone coverage.

o Maintaining communication with team members to ensure deadlines are

met.

o Prioritizing time sensitive projects.

o Email correspondence to and from team members to ensure balance and

lack of conflicts on certain projects.

Sr. Project Administrator/Coordinator Corporate Affairs

10/05 - 10/06

Supported the President of The Foundation and two other Directors one

in charge of Secure the Future and the other Corporate Contribution

(Grants).

o Managing calendars, Travel arrangements, Meeting planning,

Organizing conference calls (all by using in house BMS

Applications)

o Reviewed contracts and grant terms and conditions after being

passed by Sr. Grant processor before generation.

o Had an independent responsibility for management, administration

and supported functions for the contracts and grants.

o Acted as an assistant liaison between granted university

departments and funded agencies.

o Reviewed and analyzed proposals that were submitted to determine if

benefits derived and possible applications justify expenditures.

o Was responsible for interpreting and implementing the policies and

procedures of the universities and funded agencies.

o Used SAP to insert grant info for approved companies whether it was

a restricted or unrestricted grant. (Secure the Future).

o Monitored and generated reports to funders based on availability of

funds and interim reporting deadlines.

o Coordinating and managing projects & budgets including securing the

appropriate approvals to ensure timelines are met.

o Reviewing the day and priorities daily with the Executives.

o Supporting the team in managing budgets and preparing expense

reports.

o Prioritizing and handling mail, including email.

o Composing and editing correspondence.

o Managing and responding to telephone calls.

o Creating and maintaining organized filing system.

o Ordering supplies and submitting invoices.

o Submitting vendor purchase orders.

o Completing presentations and analytical spreadsheets using Excel

and PowerPoint.

o Maintaining clear communication with the Philanthropy team on all

ongoing projects.

THE PALACE AT SOMERSET PARK 01/05 - 10/05

Business Coordinator

Coordinating registration utilizing a custom events management

database (Lotus Notes)

o Writing and distributing (via e-mail, fax or mail) conference

acknowledgment letters and confirmation of incoming clients.

o Coordinating all logistics for space planning, audio visual,

materials, catering for each meeting.

o Proofreading, editing and preparing for distribution to clients and

project managers registration lists.

o Updating and maintaining an inventory of training supplies

o Assisting with the review of vendor invoices and maintenance of

financial tracking systems associated with training sessions and

conferences.

o Coordinating and Managing floor activity during meetings.

o Communicating with managers about every meeting on calendar.

o Review with the clients and event planners prior and after the

meeting.

o Draft correspondence.

o Maintaining clear communication with all department management

levels and advises/ consults on sensitive owner or project issues.

o Unvarying liaison with clients and staff during meeting.

LONG & FOSTER REAL ESTATE 01/01 - 12/04

Executive Branch Administrator /Marketer

Coordinating daily operations and handling office tasks such as

correspondence, shipping, file management, clerical actions and

database administration. Maintaining computer equipment and training

staff from software to hardware

o Arranging domestic and international travel, develop detailed

itineraries and prepare expense reports for department

o Performed full-charge bookkeeping functions accounts payable,

accounts receivable, payroll, payroll tax returns, and working

papers for CPA preparation of federal and state returns.

o Creating and developing visual presentations using PowerPoint.

o Scheduling and managing the daily calendar and update contact

information in Outlook.

o Clerical duties include: Open mail and note high priority items,

order office supplies, maintain files, answer phone and take

messages answering all routine and non-routine questions.

o Typing and designing general correspondence, memos, charts, tables,

graphs, business plans, OLRs (Organizational Leadership Reviews),

etc.

o Handling confidential and non-routine information.

o Working independently or as part of a team on special and

nonrecurring and ongoing projects.

o Acting as a project manager for special projects, which may

include: planning and coordinating multiple presentations,

disseminating information, and organizing departmental events.

o Providing administrative support and assisting over 90 Agents,

including support for 2 executive managers and the administrative

team.

o Screening and managing highly confidential telephone calls.

o Scheduling and maintaining calendar of appointments, meetings and

travel itineraries.

o Handling in-office activities such as filing, typing, screening and

recruiting new agents.

o Agent Assistant

o Managed to tend to all clerical needs and meet all deadlines.

o Processed expense reports and budgets.

o Prepared and organized meeting presentations.

o Increased her sales by 38.5% through Marketing and Bi-Weekly

Newsletters.

o Managed to verify and arrange appointments.

o Implemented follow-up calls on past clients.

o Created an excellent working environment for all our clients.

Education:

2008-Current Raritan Valley College

Business Management Major (In Progress)

2005 -2007 Mercer County College Mercer County

Television Production Major/ Advertisement

2001-2004 Montgomery College

Marketing Major

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