Project Manager Administrative Assistant

Sharon L. Harrell

*** * ******* *****?Homewood, Alabama 35209?205-***-****

abl36m@r.postjobfree.com

Professional Profile

Dynamic Administrative Assistant with excellent organizational skills,

attention to detail, multi-tasking, and working without supervision.

Comfortable meeting critical deadlines. Software proficiency with SAP, MS

Office 2007, QuickBooks, and AS-400.

A/R, A/P, P/R, created forms to streamline office procedures. Type 70 WPM,

10-key by touch.

Professional Experience

Virginia College Online Hoover,

Alabama

5/09 to 3/10

Administrative Assistant to VP of Academic Operations

. General office duties; maintained confidential student and online

instructor records in accordance with federal, state, and ACICS

Certification requirements, assisted with trial audit for ACICS;

. Prepare reports using Microsoft Office 2007; shipped office 2007 discs

to all new students;

. Primary contact for potential instructors, updated and managed files

including applications;

. Conducted background checks, and acquiring transcripts; schedule E-

College training courses;

. Liaison to Project Manager;

. Prepared Dean's List and President's List Honors Certificates;

. Negotiated for competitive pricing for office supplies, meeting rooms

and luncheons;

. Prepared biweekly payroll summary for Online instructors.

Akzo Nobel Coatings, LLC Birmingham,

Alabama

9/08 to 3/09

Operations Assistant/Buyer

. Assistant to Materials Manager, created purchase orders for raw

materials, maintenance and safety equipment, maintained inventory for

raw materials (resins, pigments, and solvents);

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. Maintained inventory for tank farm via safety stock levels with SAP

and Excel spreadsheets;

. Scheduled trailer and tanker deliveries via major trucking companies,

maintained delivery schedules for trucks;

. Set up KanBan Inventory System to track purchasing and reduce

expenses;

. Verified pricing on invoices and updated price changes in SAP for A/P

department, maintained daily solvent usage via tank farm readings to

keep production managers informed of consumption with respect to man-

hours, shopped competitively and met with vendors; implemented KaiZen

work efficiency program;

. Completed 6SIGMA Yellow Belt Training.

Citation Corporation Bessemer, AL

6/07 to 8/08

Purchasing Agent/Maintenance and Repair

. Managed operations supplier base;

. Met with vendors; shopped competitively for best price and timely

deliveries;

. Maintained approved JIT vendor list, updated price changes in AS400

software;

. Negotiated for discounts; recorded savings in corporate savings

initiative (saved over $60K for our department);

. Stayed under budget each month;

. Created and tracked purchase orders;

. Managed parts room with over 1600 parts with value of over $700K;

. Conducted periodic inventory/cycle counts;

. Scheduled and received UPS and freight deliveries;

. Prepared receiver reports for Purchasing Director;

. Assisted with weekly and monthly close-out procedures;

. Verified invoices for A/P staff; mailed required forms to various

governmental agencies.

Synergy Services

Birmingham, Alabama

7/06 to 6/07

Owner

. Contact new and existing customers to discuss their needs and to

explain how these needs could be met by specific products and

services;

. Select the correct products or assist customers in making product

selections, based on customers' needs, product specifications, and

applicable regulations;

. Collaborate with colleagues to exchange information such as selling

strategies and marketing information;

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. AP/AR Payroll as well as payroll taxes created work orders based on a

scheduled timeline.

U S Postal Service

Birmingham, Alabama

8/95 to 7/06

Mail Handler

. Processed outgoing first class mail;

. Collected mail tubs, sorted to proper outgoing containers;

. Kept errors below acceptable level; met critical entry times for

dispatch;

. Kept dispatcher informed of changes in outgoing zones and dispatch

times;

. Maintained JSA and OSHA Manuals, safety captain on my tour;

. Conducted in-service talks;

. Interpreter for hearing-impaired coworkers.

Education and Personal Development

Trained in Kai-Zen Lean Manufacturing,

6 SIGMA Yellow Belt;

ISO 9001 Certified

ISO Internal Auditor

Jacksonville State University Jacksonville, Alabama Business Courses

Jefferson State Junior College Birmingham, Alabama Business Courses

References as Requested

Contact this candidate