Genesis J. Hepola

*** **** **** ****** ********, MN 55129

Home: 651-***-**** ~ E-mail: abkyf6@r.postjobfree.com

Objective: To obtain a position where my experience and proficiency

will allow me the opportunity to add value and grow.

Experience: US Bank ~ December, 2008 - July, 2010

Executive Administrative Assistant

Responsibilities:

* Provide executive support to the VP of Production

Operations Services, VP of Business Management, VP of

Technology Services, and VP of Voice Operational

Services

* Daily administrative responsibilities include; managing

calendars and email, producing letters and memos,

attending corporate meetings and taking meeting minutes,

ordering supplies, copying, and faxing

* Organize materials, meetings and all correspondence for

corporate meetings

* Various administrative projects including coordination

of office meetings and off-site events

* Prepare travel arrangements and hotel reservations

* Provide assistance to Business Analyst as needed

* Provide back up support to Administrative Assistants as

needed

Kelly Services - US Bank ~ June, 2008 - December, 2008

Executive Administrative Assistant (temporary

position)

Responsibilities:

* Provided executive support to the Director of

Alternative Investments and Strategies

* Organized and distribute all literature for 3(c)7 and

3(c)1 funds

* Organized materials, meetings and all correspondence for

client meetings

* Various administrative projects including coordination

of office meetings and off-site events

* Prepared travel arrangements and hotel reservations

* Provided assistance to Project Managers and Relationship

Managers as needed

Travel Tags ~ October, 2005 - August, 2007

Manager, Office and Administration

Responsibilities:

* Provided executive support to the VP of Sales, VP of

Marketing, VP of European and New Product Development,

and Director of Finance

* Tracked and ordered corporate credit cards

* Supervised all executive, administrative, and mailroom

assistants (7 employees)

* Responsible for security and procedures needed at the

plant and office

* Created and updated the monthly balance scorecard for 6

companies

* Approved and updated employee salary increases

* Coordinated with the Plant Manager to ensure various

policies and safety procedures were in place and active

* Organized and set up space assignments and office moves

* Managed daily administrative operations of a department

including establishing work priorities

* Created budgets and set up committees for employee

events

* Coordinated with legal as the primary liaison between

sales/R&D

* Assisted with evaluating budgets, fiscal planning

development and management of annual budgets

* Maintained and updated internal company (portal) website

* Back-up for Payroll and Benefits

Executive Assistant

Responsibilities:

* Provided executive support to the President/CEO, VP of

Sales and Marketing, and VP of Global Development

* Daily administrative responsibilities included; managing

calendars and email, producing letters, memos, sales and

marketing documents, copying, and faxing

* Prepared weekly and monthly operations reports

* Created and approved expense reports for 20 employees

* Approved and updated employee salary increases

* Prepared travel, hotel, and car rental reservations for

all employees

* Organized materials, meetings and all correspondence for

the Senior Leadership Team

* Various administrative projects including coordination

of office meetings and off-site events

* Provided the Vice Presidents (5) with assistance as

needed

MIL Apparel Group ~ November, 2004 - July, 2005 (laid off

- company closed)

Business Office Manager

Responsibilities:

* Maintained and monitored all accounts payable and

accounts receivable

* Prepared weekly Softline, sample and Archroma color

reports

* Responsible for purchasing computers, printers, phone

equipment, and supplies

* Purchased and returned clothing samples for quarterly

meetings

* Maintained and updated computer software and network

systems

* Organized materials for quarterly Trend meetings and all

correspondence to the Account Managers

Ecolab, Inc. - GCS Services, Inc. ~ February, 2002 -

November, 2004

Administrative Assistant

Responsibilities:

* Provided administrative support to the Assistant Vice

President of Operations, West Region Area Managers, and

West Region Field Service Managers

* Daily administrative responsibilities included;

reconciling monthly expense reports, sales documents,

copying, and faxing

* Prepared weekly and monthly operations reports

* Prepared travel arrangements and hotel reservations for

22 managers

* Maintained and updated corporate and vendor web sites

* Organized materials, meetings and all correspondence to

the Senior Management Team

* Various administrative projects including coordination

of office meetings and off-site events

* Provided Marketing and Human Resources with assistance

as needed

Power/mation division, inc. ~ February, 2000 - January,

2002

Administrative Coordinator

Responsibilities:

* Provided administrative support to the President and the

VP of Sales and Marketing

* Daily administrative responsibilities included;

producing letters, word processing, sales documents,

memos, copying, faxing, and back-up support to the

Receptionist

* Prepared weekly and monthly sales reports

* Prepared travel arrangements and hotel reservations

* Maintained and updated corporate documentation and data

control system

* Coordinated company seminars and weekly training classes

* Organized board materials, meetings and all

correspondence to the Board of Directors

* Various administrative projects including coordination

of office meetings and off-site events

Endocardial Solutions, Inc. ~

May, 1998 - October, 1999

Senior Administrative Specialist

Responsibilities:

* Provided administrative support to Chief Financial

Officer and Human Resources

* Daily administrative responsibilities included; copying,

word processing, faxing, updating and maintaining

Training Tracker software, and data entry

* Various administrative projects including coordination

of office meetings and off-site events

* Prepared and reviewed legal documents including stock

options and Section 16 filings

* Organized board materials, meetings and all

correspondence to the Board of Directors

* Corresponded with the shareholders, transfer agent and

brokerage community; facilitated transfer and

administration of outstanding securities

* Responsible for purchase and maintenance of office

supplies and equipment

Technical Knowledge: Extensive Microsoft Office: PowerPoint, Excel,

Outlook, Word, Access, Publisher, Project, OrgPlus, and Visio

Additional knowledge: Lotus Notes, Training Tracker II,

Salesforce.com, PhotoShop, QuickBooks, Adobe Writer and Design,

SharePoint, Extensity, PledgeMaker, My Workplace, and Internet

research

Education: Century Community College ~ 1999-2000

I attended classes such as Psychology, Humanities, English, and

Business Relations.

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