Lisa O'Brien

***** ******* *** #*

California, MD 20619

Ph: 301-***-****

Email: abkulq@r.postjobfree.com

ALON, Inc. - Executive Assistant PM

(02/2010 - Present)

Department of Homeland Security, Washington, DC

. Client facing executive administrative support for two Sr. Directors.

. Draft, edit, and finalize computer based manuscripts/speeches.

. Preparation of graphical and narrative presentation material.

. Maintain personnel files and assist with performance appraisals and

other confidential information regarding department personnel.

. Supports the development of contract deliverables and reports by

developing and updating cost-shell spreadsheets as well as graphic

presentations to improve the quality and enhance the usability of

these documents.

. Prepares correspondence, schedules, and coordinates travel.

. Represents executives at meetings and presentations when they are

absent or unavailable using excellent communication both written and

orally.

Serco-NA - Executive Assistant/Communications Coordinator

(04/2007-11/2009)

Washington Navy Yard, Washington DC

. Provide executive assistant support to OPNAV and CNIC Headquarters.

. Reports to the NAE War Council Project Manager for overarching duties

and assignments and update all briefs for Program Management status

meetings, Fleet Issues & Concerns and other bi-monthly reports through

compilation of material from engineering, logistics, operations and

budget sources into PowerPoint presentations.

. Collects, organizes and maintains a variety of data types such as

technical, engineering, cost, budget, schedule or other related data.

. Operates standard business equipment and highly skilled in using word

processing, spreadsheet and graphical design software to prepare

proposals, engineering reports, government and company forms, policy

and procedure documents, correspondence and other special projects

which may involve complex formatting, technical terms, tabulations,

and footnotes. May combine data from several sources and assist with

writing.

. Edits and ensures accuracy of materials and compliance with company

policies and procedures and customer requirements. Maintains logs and

files in accordance with established procedures for cataloging,

storing and retrieving data and compiles, copies and organizes

information for various data calls and projects.

. Arrange and track training courses for six (6) LCDR's including travel

using DTS.

. Draft, edit and disperse correspondence according to the guidelines

provided in the SECNAVINST 5216.5D correspondence manual.

. Coordinate e-mails and CD transferables for SIPRNET mail

correspondence.

. AP style writing and upkeep of departmental publications, press

releases, media coordination and interview of "persons in the news".

. Upkeep of calendar, meeting agendas and conference room availability

in Outlook.

. Work with multi-media department for photography sessions and

publications of air promotions.

. Office functions such as setting up and maintaining alphabetical,

numerical and/or subject files; interviewing callers and making proper

referrals; arranging meetings and conferences; and receiving,

referring, or answering mail.

. Prepare travel arrangements, itineraries and other transportation for

superiors.

. Ensure classified materials are handled according to Defense Security

Systems (DSS) regulations including visit requests, clearance

approvals, JPAS database access and guidance by the NISPOM.

. Customer database design reports in Microsoft Access to query, filter

and create reports with Report Wizard.

. Submission of award and plaque requests for meritorious achievements

of department projects.

. Meeting coordinator, planner and liaison for bi-yearly Technical

Coordination Meeting for approximately 120 persons discussing project

needs and assessments.

. Point of contact for classified and unclassified information flow and

customer relations contact.

. Host classified meetings for business development, teleconference and

video conferencing maintain classified personnel and customer files,

submit visit requests both domestic and international.

Department of Defense/Federal Government-Admin. Specialist/Tech Writer

(01/2003-01/2007)

Carlisle, Pennsylvania/Yuma, Arizona

. Compose administrative correspondence and perform clerical functions

for up to seven (7) high ranking military directive personnel both

domestic and international.

. Technical Writer/Edit Specialist for College level course protocol for

Joint Land Warfare Programs, defense class course technology manuals

and Physical Fitness Research.

. Purchase Card (P-Card) owner and contact for departmental purchases.

Reconcile monthly purchases and credits.

. Apply for copyrights, compile and build syllabus, textbooks, and class

projects for 400 students for three (3) Army War College courses with

concise editing skills to ensure accuracy in a Classified Defense

course.

. Filter students to proper curriculum scheduling using Microsoft Access

as well as specific querying of graduating classes and GPA for diploma

criteria.

. Management of personnel actions for division, management policies, and

confidential military correspondence.

. Monitor overhead spending for monthly budget including expenditures

and reconciliation.

. Create, edit and deliver PowerPoint presentations regarding safety

procedures, new office standard operating procedures, personnel or

other installation wide actions to a staff of thirty (30) or more

employees.

. Proficiency using the Army Regional Tools (ART)/Civilian Serving Unit

(CSU) & Defense Personnel Data system (DCPDS) Administration in

preparing personnel actions for department employees.

. Assist in registering military students to participate in mental

health assessment and remediation programs; collect information and

statistical analysis to query and create feedback reports for

counselors use with students.

. Prepare and maintain education materials (handouts, publications,

charts and other materials).

. Design layout and columnist for monthly newsletter including editing,

layout, picture media, print preparation and finalization for

distribution.

SHIPPENSBURG SENTINEL- Reporter/Correspondent

(08/2003 to 01/2005)

. Freelance writer/photographer for local newspaper, independently

covering community news and events using AP style writing technique.

Contact people and businesses, personally interview and photograph

subjects, draft and write newspaper columns and articles using

Microsoft Word. Submit complete and final article for news

publication.

Boehringer Mannheim Corporation-Executive Office Manager

(05/1996-01/2003)

Gaithersburg, Maryland

. Direct support for CEO and two (2) Vice-President's for an

international Thera-Pharma company.

. Perform to earn superior's full confidence; assure discreet handling

of all business; screen to control interruptions; provide back-up data

as needed.

. Technical writer for cancer and cardiac arrest research manuals

ensuring critically accurate and updated information is relayed in an

easily read yet professional word layout.

. Maintain international database containing clinical trials failed and

successful, queries and reports for meeting review, importing of

tables to forecast upcoming research projects and needs to meet

projects. Strict deadlines to be met for company "competitive edge".

. Relieve management of administrative detail, all projects; take

initiative in manager's absence.

. Update and track delegated tasks to ensure progress to deadlines and

keep projects on schedule.

. Process replies from supervisor's dictation or notes. Contact with

international offices.

. Handle all inquiries within my capacity; arrange and build customer

repoire and relations to conserve superior's time.

. Research, draft and summarize research reports for international

distribution.

. Prepare meeting agendas in advance; arrange meeting facilities; act as

recording secretary; prepare action minutes.

. Seek greater role in projects within administrative and other areas of

competence and training outside my range.

. Trade show and event planning, creating or updating presentation

software files, tracking budgets and expenses, and communicating with

external/domestic/international creative service providers.

. Arrange international/domestic travel.

SECURITY CLEARANCE - SECRET

CERTIFICATIONS

. Peer Assessment Certification Workshop

. Myers Briggs Type Indicator Qualifying Certification

. Dynamics of Leadership

OTHER CAPABILITIES

. Typing Speed 85 wpm

. Advanced proficiency Microsoft Office 2003/XP/2007 software (Word,

Excel, Access, PowerPoint, Outlook, Publisher)

. PhotoShop, PrintShop, ImagineIt and other desktop graphics software,

Internet, Corel WordPerfect 4.0

. Proficient using the Defense Travel System (DTS) to arrange government

travel.

. Purchase Card (P-Card) holder for government purchasing needs.

Contact this candidate