Assistant Executive

abkthy@r.postjobfree.com ( 817-***-****

Summary of Qualifications

Skillful and dedicated Senior Executive Assistant (17+ yrs) with extensive

experience in the coordination, planning, and support of daily operational

and administrative functions.

* Comprehensive support for executive-level staff including scheduling

meetings, coordinating travel, and effectively managing all essential

tasks.

* Proven track record of accurately completing research, reporting,

information management, marketing, and business-development efforts

within budget requirements.

* Adept at developing and maintaining detailed administrative and

procedural processes that reduce redundancy, improve accuracy and

efficiency, and achieve organizational objectives.

* Focused and results-oriented in supporting complex, deadline-driven

operations; able to identify goals and priorities and resolve issues

in initial stages.

* Proficient in Microsoft Office System, QuickBooks, Microsoft Windows

operating system and Mac operating system; type 50 wpm with complete

accuracy.

Professional Experience

TVK - Dallas, Texas

2005-2010

VP Operations/Executive Assistant/Personal Assistant/Office Mang/Property

Mng

Provide high-level administrative support three partners and one principal

of financial-service.

o Direct all administrative and project support efforts. Conducted in-

depth business-development research and compiled results for review

by proposal team. Developed presentations and scheduled all

executive-level meetings and travel. Prepared bi-weekly time,

expense, significantly reduced time required to prepare and

distribute quarterly financial reports by spearheading

implementation of electronic reporting procedures. Manage invoicing

and billing processes.

o Oversee a wide variety of administrative functions, supporting all

director-level projects and information-management processes.

Compiled and analyzed data from monthly reports to partners.

Developed internal correspondence that facilitated effective

communication and transfer of information between three regional

offices.

o Perform a variety of key investor-relations functions, addressing

inquiries of current and potential shareholders, communicating with

marketing department regarding investor-relations initiatives, and

maintaining investor database.

o Review potential sites and or future real-estate investments and

provided Property Management.

o Heavy Interface with High-profile clients. Maintain high

confidentiality.

o Assist CEO and CFO with any and all personal errands and or

requests inside or outside of the household. Some travel included.

PERFECT ELEVENS - Dallas, Texas

2003-2005

CEO Executive Assistant/Personal Assistant/Office Manager

Directed day-to-day office operations, providing fundamental support to

company President and team of consultants.

o Managed accounts payable, receivable, and payroll. Oversaw

administrative budget. Prepared expense reports and credit

card/bank reconciliations. Purchased all hardware and software,

performed application upgrades, and trained staff in use of office

computer resources.

o Handle high volume of phone calls, along with a mass of paper work.

o Acted as a liaison for the department in the coordination of office-

type activities.

o Dealt professionally with sensitive and confidential matters and

materials.

o Managed day-to-day administrative processes associated with front

office and team coordination with little to no supervisory input.

Often is required to recommend process improvements and innovations

for the department.

o Trained potential models; send clients out on television and radio

assignments.

o Coordinated and hosted successful client seminars, creating

invitations and promotional materials, booking venues, and

selecting guest speakers.

o Coordinated upcoming fashion shows and entertainment events.

o Handle and attention promotion events for entertainers, actors and

models

TRIM SYSTEMS - Denton, Texas

2000-2003

Plant Manager/CEO Assistant

Overall responsibility for the fulfillment process, after design

confirmation and then plan-o-gram release, through bill of material (BOM)

creation, manufacturing, procurement, assembly, and then delivery.

o Managed inventory, including work-in-process parts, finished

goods and the picking operation.

o Supervised logistics, which may include complex store specific

delivery rollouts.

o Ensured health, safety and environmental regulations

requirements were met or followed.

o Guaranteed the highest possible quality of the company's

products and processes.

o Provided full responsibility for P&L staffing production,

inventory, sanitation, distribution and safety.

o Mentored, coached and developed key employees.

o Executed operations group hiring, firing, and disciplining

process when necessary.

o Managed of agency-supplied labor.

o Provided full responsibility for meeting projects schedules and

deadlines.

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