Human Resources Administrative Assistant
Resume:
Pat Willis
Peculiar, Missouri 64078
Home: 816-***-****
Cell: 816-***-****
************@***.***
SUMMARY
23+ years of experience working in the positions of Administrative Assistant, Recruiter, and Generalist.
During my roles of Administrative/Executive Assistant I supported executives in the positions of:
Executive Director, Chief Operating Officer, Chief Financial Officer, President of Human Resources, and
Superintendent of Human Resources. I have extensive Human Resources experience in the roles of
Recruiter and Generalist which involved planning, organizing, implementing, and evaluating recruitment
strategies. Solid commitment to building credibility and inspire confidence with executives, managers,
employees, and customers.
EDUCATION
Bachelor’s Degree, Business Management
GPA: 4.57
July, 2010
University of Phoenix
WORK EXPERIENCE
Kansas City, Missouri School District
January, 2007 to September, 2010
Administrative Assistant to a Cabinet Member
• Performed administrative support to the Superintendent of Human Resources as well as the
areas of Employee Relations, Compensation, Benefits, and Staffing.
• Scheduled and maintained calendar for the Superintendent of Human Resources.
• Prepared and entered Board Doc items.
• Answered and screened calls to obtain necessary information and forward to appropriate human
resource representative.
• Coordinated travel arrangements and registration as needed. Prepared travel reimbursement
documentation upon return.
• Entered requisitions for all invoices pertaining to human resources. Ensured all reimbursements
were in-line with department budget. Assisted Human Resource Superintendent in preparing
budget.
• Ordered all office supplies and equipment. Was Liaison for the department in working with I.T. for
all computer/software needs.
• Prepared administration and teacher contracts.
• Received, prepared and submitted all requests for legal documents from attorneys outside of the
District.
• Assisted staffing with posting vacant positions, screening applications, scheduling interviews, and
preparation of correspondence which consisted of background information, placement letter, and
contract.
• Assisted Employee Relations with ADA requests.
• Supervised the front desk area and records section.
Truman Medical Center
May, 1988 to November, 2007
Coordinator/Supervisor, Internal Staffing Pool (05-2007 to 11-2007
• Developed an in-house non-clinical staffing pool for temporary assignments to meet client staffing
needs.
• Generated qualified applicants through direct sourcing, employee referrals, personal networking
methods, and resume databases. Coordinated interview scheduling and placement decisions.
• Tracked and measured placement trends, turnover rates, and staff feedback.
• Coordinated with payroll to ensure salary charges were appropriately incurred.
• Monitored work site performance of temporary associates to ensure and promote client
satisfaction.
• Trained and assisted all new recruiters to the Human Resources Department.
Recruiter (02/2002 to 05/2007)
• Received and posted job vacancies for clinical and non-clinical positions.
• Consulted with managers to obtain information regarding job requirements. Visited departments
as needed to observe and understand department operations, environment, and requirements.
• Created and developed an internal human resources website for managers and current staff.
• Created flyers, brochures, and material to be used at area job fairs and career days, as well as,
attended job fairs and career days.
• Created and maintained various reports and spreadsheets to track status of job fairs, timeframe
of filling vacancies, and retention of staff.
• Developed recruitment strategy for filling job vacancies. Sourced qualified applicants through
advertisements, college contacts, community resources, employee referrals, applicant files and
professional associations.
• Screened, tested, and interviewed qualified candidates using behavioral interviewing process.
Referred qualified candidates to managers for further consideration.
• Conducted background, and employee reference check of qualified candidates.
Executive Assistant (08/1991 to 02/2002)
• Performed administrative support to all levels of the Executive Team (Executive Director, Chief
Operating Officer, Financial Officer, and Vice President of Human Resources.)
• Scheduled meetings using Outlook software.
• Scheduled monthly board meetings, sent out notices to board members, prepared material for
meeting, attended meeting and took minutes.
• Answered and screened calls on a 10-line telephone system, obtained necessary information and
forwarded to appropriate executive.
• Coordinated travel arrangements and registration as needed. Prepared travel reimbursement
upon return.
• Assisted in the creation and development of a program called “Corporate Academy” to assist
employees in furthering their educational goals.
Personnel Assistant (05/1988 to 08/1991)
PROFESSIONAL DEVELOPMENT
Technology skills: Lawson, Kenexa, Microsoft Word, Excel, and Power Point.
Contact this candidate