Manager Administrative Assistant

Judy M. Ajifu

**** ****** **** **** ( San Jose, CA abkp8t@r.postjobfree.com 408-***-****

95136

Profile

. Event planning and administrative professional with 10 years' experience

organizing wide range of events from board level meetings to

international conferences and over 20 years' experience providing

administrative support to C-level executives.

. Skilled in nurturing and maintaining excellent relationships with vendors

to negotiate best possible outcome.

. Professional demeanor with knack for diplomacy in dealing with high

profile professionals from various industries, academia and government on

both national and international levels.

. Possess strong organizational abilities with excellent verbal and written

skills.

. Thrive in fast-paced environment working with grace under pressure.

. Proficient in MS Office Suite on Windows and Mac OS X, and quick study in

learning new software applications.

. Familiarity with social networking sites including Twitter, Facebook and

Linkedin as web tools for event promotion and networking.

Professional Experience

Semiconductor industry association (SIA) - San Jose, CA 2000 -

Present

Event Planner and Executive Assistant

* Excellent oversight in managing programs. Anticipated potential for

attrition penalties in ISESH (International Semiconductor Environment,

Safety and Health) conference hotel room block due to less than

anticipated attendance; discussed the situation with hotel sales

manager and averted a $16,000 penalty in attrition by decreasing

maximum allowed number of room nights.

* Improve planning process and utilization of resources for corporate

events of up to 900 people during current significant economic

downturn. Managed expenditures for events with budgets of $20,000 to

$150,000. Maintain quality of events despite significant decrease in

budgets.

* Build and maintain excellent working relationships within the hotel

and event industry to represent the SIA as a prestigious, distinctive

and highly valued client.

* Conduct site visits, provide specifications for Request for Proposals,

review and negotiate contracts with hotels and event venues.

* Coordinate logistics for the presentation and execution of internal

and external meetings, events and conferences, including meeting

materials, speaker accommodations and presentations, audio-visual

support, food and beverage functions, and preservation of program

content.

* Monitor, document and reconcile expenditures with appropriate

departments following meetings and events.

* Key event planning programs included SEMICON West, International

Technology Roadmap for Semiconductors (ITRS), International

Semiconductor Environmental Safety & Health (ISESH) Conference, Mid-

year Forecast Luncheon, SIA Annual Forecast & Awards Dinner, China-

USA Trade Mission, International Nanotechnology Conference,

Congressional events on Capitol Hill and various venues in Washington,

DC.

* Provide administrative support to president and directors which

included preparation of expense reports, scheduling meetings, making

travel and hotel arrangements and meeting planning.

San jose convention & visitors bureau - San Jose, CA 1999 - 2000

Assistant to President/CEO and Office Manager

* Managed office operations in office with 50 employees including

supervising clerical staff of five.

* Performed administrative functions supporting President/CEO in

organization's efforts to promote San Jose as a business and leisure

travel destination.

* Coordinated monthly meetings with hotel general managers and

destination management firms.

* Prepared monthly sales reports for various departments within the San

Jose Convention & Visitors Bureau for internal distribution and

external distribution among membership.

Oppenheimer Wolff & Donnelly - San Jose, CA 1998

- 1999

Legal Administrative Assistant

* Supported partner Randolph L. Tom (corporate law) in client

development focusing on new ventures and start-ups for Minneapolis

based international law firm

Fireman's Fund Insurance Cos. - San Jose, CA

1984 -1992

Office Manager

* Managed operations and supervised administrative staff of eight for

staff counsel of national insurance company which included staff of

ten attorneys.

Education

B.A., Political Science, University of Hawaii, Honolulu, Hawaii

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