Manager Administrative Assistant

Xenia Martinez

**** **** ******* ******, ****, Mesa AZ 85206 Cell 347-***-****

abkmpn@r.postjobfree.com

Summary

Administrative support professional offering versatile office management

skills and proficiency in Microsoft Office

programs. Strong planner and problem solver who readily adapts to change,

works independently and exceeds

expectations. Able to juggle multiple priorities and meet tight deadlines

without compromising quality.

Education

DeVry University, Phoenix, AZ

Bachelor of Science in Business Administration; Emphasis in Health Services

Management, Target graduation Fall 2012.

Skills

Bilingual: Fluent in English and Spanish

Technology: Word, Excel, Outlook, PowerPoint and Access, QuickBooks,

Peachtree Accounting, PeopleSoft, FilemakerPro, ACT, Timberline, American

Contractor, and the Internet

Type 45wpm, 99.6% accuracy and 1175 keystrokes per minute

Experience

February 2009 - September 2010

Office Assistant, The Groundskeeper Gilbert, AZ

Provide excellent customer service over the telephone and in person,

records and files, and create of letters and proposals.

Support the Office Manager in servicing both external and internal

customers.

Assist with HR; prepare new hire packets for new employees and

orientations.

Distribute internal and external communications (messages, faxes, mail)

September 2008 - December 2008

Receptionist/Assistant, Hernandez Companies, Inc. Phoenix, AZ

Conducted general office duties such as filling, faxing, photocopying and

answered a multi-line telephone system.

Assisted project managers with upcoming bids, letters, blueprints and

insurance certificates for existing jobs.

Scheduled interviews, meetings and appointments for the Vice President

and Project Managers.

Assisted accounting department with collections on a daily basis.

Managed inventory of office supplies, personnel equipment and distributed

incoming mail.

Created weekly newsletter and distributed to co-workers.

Assisted dispatcher with service calls and purchase orders.

Prepared new hire packets for new employees.

February 2008 - August 2008

Sr. Transaction Processor, ACS Xerox Inc. Tempe, AZ

Review and pre-cert financial applications to ensure conditions have been

met and are in adherence to company policy.

Match incoming application documents to approved applications and enter

data into the computer system.

Transcribe routine pre-coded and identifiable alphanumeric data from

source document.

June 2007 - December 2007

Office Manager/Inspector, Dunham Piping & Heating Corp., New

York, NY

Pulled permits and inspections for active job orders at the Department of

Buildings.

Managed accounts payable, accounts receivable and payroll.

Provided clientele with proposals, invoices and insurance certificates.

Conducted general office duties utilizing computer software and office

equipment.

Scheduled meetings and appointments for the manager.

Assisted the manager in the supervision of fifteen plumbers.

September 2006 - June 2007

Receptionist/Clerk, Penava Mechanical Corp. Maspeth, NY

Performed general office duties to include the use of office equipment

and computers.

Assisted comptroller with insurance certificates, billings and other

accounting tasks.

Scheduled meetings and appointments for the vice president and project

managers.

July 2003 - August 2006

Administrative Assistant, Messina Asphalt Corp. Astoria, NY

Conducted general office duties such as filing, faxing, photocopying,

answering telephones, etc.

Provided proposals and invoices for clients as well as job payroll

information.

Submitted various correspondences to New York City government agencies.

April 2001 - June 2003

Administrative Assistant, Admiral Construction/Alta Recycling, LLC.

Maspeth, NY

Assisted with clerical, data entry and administrative work including

billing.

Provided proposals and invoices for clientele.

Provided insurance certificates and permits for present and future jobs.

November 1998 - March 2001

Sales Assistant, The Weeks Lerman Group LLC. Maspeth, NY

Communicated and corresponded with clientele via the telephone.

Assisted salesman with clerical, data entry and administrative work

including billing.

Performed general office duties: filing, faxing, photocopying, and

answering telephones.

References

John Imburgio Weeks Lerman Group LLC. 718-***-****

Luigi Messina Messina Asphalt Corp. 718-***-****

Dan DeVita Penava Mechanical Corp. 718-***-****

Barbara Figueroa Dunham Piping & Heating 646-***-****

Anthony Bridges ACS, Inc. 480-***-****

Denise Hernandez Hernandez Companies, Inc. 602-***-**** Ext. 203

Nick Perez The Groundskeeper 602-***-****

Contact this candidate