Project Manager Administrative Assistant

Heather M. Waldrop

**** ***** **. # *, *********, LA 71446

Phone: 337-***-****; Fax: 337-***-**** ****************@*****.***

Objective__________________________________________________________________

To obtain a position within a reputable company, that will enable me to

contribute to the success of the institution and use my 13 years of

administrative skills, strong organizational skills, and the ability to

adapt and excel in a high stress working environment.

Summary of

Skills___________________________________________________________

. Proficient in Windows XP, Windows 2007, Windows Vista, Procas, Adobe

Acrobat, and Microsoft Office programs.

. Experienced in Payroll, Data Entry, Record keeping, and phone/fax

services.

. 13 years of office and administrative skills.

. Hard working, career driven, excellent organizational skills, self

starter, and able to multi task.

. Trustworthy Security Clearance

Work Experience____________________________________________________________

Secretary II, Data Solutions & Technology, Inc

Dec 2001-Present

Administrative Assistant responsible for the daily office management of an

$18 million dollar contract to run a Military Transportation Motor Pool on

Fort Polk, LA:

. Produce and maintain data base spreadsheets utilizing Microsoft Excel

in order to track equipment mileage, fuel usage, number of passengers

transported, and hours driven for a fleet of over 100 vehicles.

. Maintain and interpret the needs and legality of the Contract and

assist in writing modifications to the contract as needed.

. Track, compile, and process all invoices for transportation services

rendered in excess of $300,000 monthly.

. Manage and process the administrative needs for 57 employees including

payroll, holiday pay, leave, travel, and Worker's Compensation claims.

. Maintains 100% accountability of the Petty Cash and Temporary Duty

(TDY) Accounts.

. Verify documentation and prepare daily reports to outline the current

workload to ensure management can properly forecast capabilities

needed to perform the mission.

. Coordinate with rental agencies then process and bill for leased

vehicles utilized by units on the installation as well as rotational

units during training exercises averaging $70K monthly.

. Prepare all formal and informal correspondence to military

organizations and outside agencies for the Project Manager ensuring

proper style, grammar, and spelling.

. Perform routine reporting, record keeping, and filing associated with

the contract.

. Provide budget analysis assistance in coordination with management

objectives.

. Serve as the Assistant Project Manager in their absence and advise

management on issues pertaining to the success of the mission as well

as all budget related issues.

. Initiate procurement of materials and personnel requisitions needed

for task completion.

. Effectively coordinates actions relative to the administration of

human resource activities, such as recruitment, placement, promotion,

job classification reviews, separation of staff members, training,

management of leaves and ensuring consistency in the application of

company policies and procedures.

Secretary I, Phoenix Management, Inc

July 1997-Dec 2001

Started as a volunteer under the Spouses Volunteer Program before being

hired as a full time employee. Responsible for the general office

administrative duties and billing for a multimillion dollar contract in

support of the transportation needs of military units stationed on Fort

Polk, LA as well as rotational units training at Fort Polk.

. Assisted the Assistant Project Manager in their daily duties.

Heather M. Waldrop

Page 2

. Performed analysis of the monthly budget maintained by the Rotational

Units training at Fort Polk, LA.

. Routed reports to their appropriate offices.

. Processed Employer's Quarterly Report of Occupational Injury and

Illness for the Louisiana Department of Labor.

. Answered phones and met the customers in a courteous and helpful

manner.

. Generated the Petroleum, Oils, and Lubricants (POL) reports needed to

be entered into the Army's Fuels Automated System (FAS).

. Generated invoices and billed customers for the General Services

Administration (GSA) vehicles used on a monthly basis.

. Performed general office administrative duties including answering

phones, record keeping, ordering supplies, and basic book keeping.

Education__________________________________________________________________

Yuba Community College, Marysville, CA, 30 Credit Hours towards a Degree in

Science, 1996

Yuba City High School, High School Diploma, 1995

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate