Management Executive Assistant
Resume:
TRACEY R. WAUGH
Chicago, IL 60619
773-***-**** (cell)/ 773-***-**** (home)
Email: abkc1j@r.postjobfree.com
LINKEDIN: www.linkedin/in/traceywaugh
Professional Summary:
Innovative Executive Assistant with more than 10 years experience managing
critical office priorities and providing administrative support to promote a
balanced life for executives. Heavy calendar management, including planning
and coordinating domestic and international travel logistics. Exceptional liaison
with high-profile contacts in human resources, finance, public relations, legal
departments, and other executive offices, always maintaining confidentiality and
highest ethical standards. Proven ability to plan and execute successful
meetings and events. Skilled in processing timesheets, expense reports,
accounts receivable and accounts payable. Creative thinker and strategic
decision maker with a background in project management. Combine sound time
and resource-management to implement strategic operational initiatives that
enhance productivity, client service and overall bottom line performance.
Administrative Support * Vendor Management * Accounts Receivable * Accounts
Payable *Notary Public *Database Management *Expense Report Management
*Calendar Management *Travel Coordination(domestic & international) *Event
Planning(domestic & international) * Office Management
Core Competencies: Administrative support; effective leadership abilities for
self and others; set direction to establish goals and objectives; listen to others
and follow directions; and maintain excellent time management and prioritize
work schedules to meet goals.
Technical/Telephone Experience: Microsoft Office (2003) & Microsoft Works
(2007): Outlook, Word, Excel, PowerPoint, Access Publisher, Project Management;
Lotus Notes. PeopleSoft Software and working knowledge of iIMIIS Suites
Software; working knowledge of copier/scanner systems and multiple phone
systems (Cisco, Rolm, PBX)
Education/Membership(s)/Volunteer Services/Languages: Education:
National Louis University: Pursuing Bachelor's of Science Degree (3rd yr) -
Concentration: Business Management Minor: International Business
Management; Memberships: National Association Female Executive (NAFE)
since 1999; Notary Association (Commission expires: 11/01/11) Volunteer
Service(s): LaSalle Bank Marathon 1999 & 2000 (media room), LaSalle Bank
Messiah Christmas Pageant, Lyric Opera 2000, Chase Corporate Challenge
2007(coordination of after event catering);Languages: Remedial knowledge
both spoken & written: French & Spanish
Professional Synopsis
Macquarie Capital Funds
2007-2010
Executive Assistant – Funds Management Department
Reason for Separation: Internal Merger
Responsible for administrative support for Directors,SVP (2) and eight direct
reports
Responsible for simultaneously multi-tasking team calendars; escort visitors
to staff members’ offices/conference rooms; along with provide hospitality
and catering service arrangements as requested; all other ad hoc projects
as necessary.
Responsible for coordinating domestic and international travel arrangements
for senior–level executives via internal/external travel departments and
via Internet (resulting on net savings of $175-$200 per round-trip airfare).
Responsible for monthly staff expense reconciliation including any necessary
follow-up.
Responsible for coordinating and processing all signatories’ on checks over
$250k to ensure payment distribution.
Responsible for notarizing legal documents, deal closings, and any
documentation necessary for international travel.
Responsible for the documentation coordination and liaison with external
company's joint venture projects. Including ensuring verification of
delivery and Notary Public notarization for legal documents for deals
closed.
Responsible for assisting with the coordination process for all-staff annual
conferences (2007 Beaver Creek, Denver; 2008 Cancun, Mexico)
Including: travel (air/lodging/transportation); all pre-arranged
entertainment; and any extracurricular activities. Cancun Conference:
under budget $1,000.
The Chicago Hire Company Staffing Agency
2006-2007
Project Assistant Administrator – Hyatt Corporation Benefits Department
Reason for Separation: Newly Hire Full-Time Position
Responsible for assisting Benefits department with year-end employee
changes to all documentation via database changes.
Tracey R. Waugh
email: abkc1j@r.postjobfree.com
www.linkedin.com/in/traceywaugh
ABNAMRO LaSalle Bank
1995-2005
Executive Assistant to CFO&SVP
(Credit Department; Corporate Communications; Documentation Department)
Reason for Separation: Corporate merger layoff
Responsible for administrative support for Directors,SVP (CFO/Corporate
Communications/Documentation Department)
Responsible for coordinating year-end budgetary documentation from all
departments within the organization and ensuring timely delivery for
finalization with Board of Directors.
Responsible as liaison to the Board of Directors for coordination of meetings
four times annually. Including travel, venue, and catering.
Responsible for creating and distributing press kits for bank sponsored
events; assist with coordination of media staff for press conference events
(i.e. Coats Drive with Chicago Bears 1998); coordinate branding and
marketing materials with advertisement agencies verifying correct
pantone colors for uniformity; and assisted with Board of Director’s
presentations during annual meetings.
Responsible as liaison with department and advertisement agencies.
Ensuring deliverables and confirming all ads for media advertisement.
Responsible for assisting with coordinating departmental senior level
management for monthly all staff meetings.
Responsible for coordination and database input for all changes in legal
documentation for companies within the organization. (i.e. Sarbanes
Oxley documentation verification)
References References are available on request
Contact this candidate