Lucinda J Hall

**** ****** **.. ********, ** ****7

Phone: 706-***-**** . abk8uy@r.postjobfree.com

QUALIFICATIONS

An experienced office support professional with special skills in managing

multiple projects and problem solving. An extremely dependable self-

starter who is eager to learn and contribute to a highly productive

organization that values integrity and team work.

PROFESSIONAL EXPERIENCE

Administrative Assistant (OA), United States Department of Agriculture

(USDA) - Washington, DC

10/2008 - 05/2010

Provided management, administrative, clerical, program, and budget

assistance to civilian personnel. Maintained Director's calendar,

scheduling and confirming appointments, meetings and conferences, as

independently appropriated.

Received, greeted/met military and civilian personnel/visitors, screening

and routing calls and visitors to appropriate program staff member(s).

Managed civilian personnel projects; screened resumes, scheduled

interviews, provided advice, and information to management to solve

daily/weekly staffing shortages.

Provided assistance with performance appraisals and leave programs.

Managed leave audits; corrected and provided guidance on coding, keying,

and resolving leave discrepancies.

Advised and entered classification of positions, salary, title changes,

address changes to generate Personnel Actions.

Input 30 employees' Time and Attendance into Web-based DCAA Management

Information System (DMIS), updated weekly to ensure timely payroll

submission.

Received/reviewed and set up tasking for all routine non-technical

correspondence and action documents for Directors' signatures; coordinated

the assembly of briefing materials, delivering detailed report status,

giving the office the assurance that all time constraints were delivered

and in tact.

Created, organized and managed suspense files, records, reports, manuals,

and office handbooks. Typed correspondence, tables, policy materials,

memos; checked procedural and grammatical accuracy, conformance to general

policy, tone, factual correctness, adequacy of treatment. Delivered

detailed responses for information promptly and on own initiative,

pertaining to project administration, exceeding all time frames.

Scheduled and supervised set up of all training programs, departmental

conferences, meetings/events, including speakers, finding event locations,

hotel stays, reimbursed traveling participants; prepared meeting notes.

Monitored and obligated expenses: Managed/procured Government Purchase Card

equipment services and supplies; prepared vouchers and requisition forms

with the use of word processor/personal computer in draft and final form.

Solicited, let, and executed government contracts, provided full

administrative support to Federal customers, allocating funds, advising

managers on financial decisions and expenditure curving.

Property Custodian: Managed inventory, ensuring property was properly

moved with hand receipts and duly input into data bases, procured

maintenance services for office equipment and supplies, prepared vouchers

and requisition forms with the use of word processor/personal computer in

draft and final form. Solicit, let, and executed government contracts,

provided full administrative support to Federal customers, allocating

thousands worth of expenditures annually, advising managers on financial

decisions and expenditure curving.

Completed arrangements for Army Foreign Officers' domestic and foreign

travel, prepared travel authorizations, submitted electronically in e-Gov

travel software; processed passports and visas; and ascertained that

necessary clearances were obtained; maintained/retained highly confidential

sensitive material and filing systems meeting regulatory requirements and

recording information for dissemination.

Secret Security Clearance, November 2009, United States Department of

Agriculture (USDA)

Page 2 of 3 pages

Executive Administrative Assistant/Human Resources Assistant, Georgetown

University Army Reserve Officers' Training Corps, (ROTC) - Washington, DC

7/2006 - 9/2008

Served as primary contact and Administrative Officer reporting directly to

Senior Budget Analyst and Professor of Military Science, Army Lieutenant

Colonel, LTC, to develop and provide program management, budget guidance

and administrative techniques to active Army and Reserve Officers, and

students which included the scheduling of training programs, personnel,

space, property, and procurement.

Managed ROTC Director's and 5 Assistant Professors' appointment calendars

to assist in scheduling their time, employees, students and clientele.

Liaison between ROTC and Georgetown University's Satellite Business Office,

Human Resources, Provost and Student Admission Offices: answered/screened

all calls, incoming and outgoing mail, email, telephone, and voice mail

messages, distributed after taking care of essential and time sensitive

tasking, ensuring smooth operation of front office and link to Georgetown

University.

Managed civilian and Army Reserve (students) data located in Cadet Command

Information Management System (CCIMS), (HRIS) automated system to assist in

the creation of developmental engineering programs for ROTC students.

Scheduled and managed the interview processes for prospective student

employees; completed and expedited background/reference checks to include

resume review and screening.

Independently created reports, technical documents, graphs, forms, data

bases and drafted answers to correspondence.

Set up and managed production and ordering of materials for large military

and civilian conferences, training, meetings/events: prepared Power Point

presentations; supervised set up of departmental training, meetings/events

including speakers, researching event locations, hotel stays, reimbursed

traveling participants; prepared meeting notes; managed mass mailings, made

domestic and foreign travel arrangements, processed passports and visas,

submitted authorizations and reimbursement vouchers electronically for all

participants routinely.

Administrative Budget Officer/authorized bank card purchasing agent and

liaison between ROTC Georgetown's operating budget and US Army. ($200,000.

annual budget) Administered, analyzed and adhered to budget guidelines,

procured equipment, training, services and office supplies, providing

guidance, advice and information on these matters, saving the department

thousands.

Program Manager/Outreach Specialist, Highmark Inc/Americorps - New Castle,

PA

11/2004 - 07/2006

Managed Health Insurance Programs; strengthened 50 local boards,

commissions, congressional agencies and task force participation in health

and benefits programs by 50% in Lawrence County within 2 years due to

increased marketing efforts for the administration of health insurance and

benefits programs.

Organized numerous marketing projects as public speaker: special events,

non-profit and for profit benefit engagements to increase revenue for the

company. Increased revenue by 60%.

Prepared and arranged materials for large conferences, meetings/events:

Utilized Power Point for presentations, supervised the set up of

meetings/events; contacted congressional officials as speakers, finding

locations, booked hotel stays, reimbursed traveling participants routinely;

prepared meeting notes; answered inquiries from public by memo/letter, or

email and managed mass mailings as needed.

Executive Administrative Assistant, Consultant, Sparks Personnel -

Washington, DC

11/1999 - 10/2004

Personal Assistant and principal Executive Administrative Assistant to

School of Nursing Department, Washington Hospital Center, insurance

companies and law offices.

Page 3 of 3 pages

Executive Assistant to the Dean of Allied Sciences, Florida A & M

University, FAMU - Tallahassee, FL

02/1995 - 10/1999

Scheduled and planned appointments for the Dean in order to support

teaching faculty utilizing MS Outlook.

Reviewed incoming and outgoing correspondence determining content,

referring only those needed for Dean signature or attention, initiated

tasks, ensured policies and guidelines involving student plans distributed

all others to appropriate staff member.

Coordinated, planned and arranged all large/small meetings and events,

completed travel arrangements to support faculty and clientele.

Composed replies to correspondence, typed a wide variety of materials on

own initiative from oral directions, drafted notes, and produced in final

form using Microsoft Office Suites and other related software to conform to

implemented administrative guidelines and policies.

Prepared course materials; coordinated classroom set-up with provost

office, collected and recorded student course evaluations, and prepared

summary reports for professors to aid in teaching completion of their

teaching duties.

Set up/obligated budget, formulated all documentation; processed invoices

and other financial transactions coordinating with vendors, rectify

payments received and submit within time constraints.

SKILLS

Proficient in Microsoft Office Suites: Word, Excel, Access, PowerPoint,

Outlook, Publisher, Front Page; Windows X-P Professional, Internet

Research, proofing, editing, typing 55 WPM, Vendor Relationships,

Organization, Customer Service, Documentation Skills, Manufacturing Methods

and Procedures, and Planning.

EDUCATION

Kaplan University, BU-AAS - Business Administration, Management, Des

Moines, Iowa 2005 - 2007

US Career Institute, Certification, Events Planner, Fort Collins, CO

02/2009 - 08/2009

School of Cadet Command, Diploma, Human Resources Assistant Training,

United States Army, Hampton/Ft. Monroe, VA 05/2008

ADDITIONAL INFORMATION

Secretary (OA), (Office Manager), General Services Administration (GSA),

United States Dept. of Agriculture (USDA), and Department of Defense and

Accounting Services (DFAS), providing management, administrative, program,

and budget assistance, Washington, DC 1979 - 1988 and 1991 - 1994

Contact this candidate