Administrative Assistant Marketing

Kelly A. Earley

*** ****** ******

West Chester, PA 19382

541-***-****

Seasoned administrative professional with extensive experience across

multiple departments within the pharmaceutical and biotechnology

industries. Highly detailed and focused individual capable of general

administration, project management, marketing and Regulatory Affairs. Eager

to take on new tasks in an effort to drive departmental and company

success.

Calendar Scheduling Travel Arrangements

Meeting Correspondence Marketing (print/production,

proofreading)

Project Management Database Administration

PROFESSIONAL EXPERIENCE:

Graceway Pharmaceuticals

Exton, PA

Marketing Coordinator 11/09 to 3/10

. Coordinated the Promotional Review Committee (PRC) process

. Proofread marketing material for accuracy, grammar, color and branding

consistency

. Marketing contact for releasing PRC Codes for all marketing materials

that require Promotional Regulatory Committee review

. Scheduled weekly PRC meetings with participants

. Conducted weekly meetings; documented and recorded all comments during

weekly meetings

. Filed/Maintained records related to PRC in proper project files

. Updated internal tracking lists with status of projects and expiration

dates

. Responsible for inventory control of marketing materials warehoused in

Exton facility

. Entered purchase order requests into SAP

SYNTHES USA

West Chester, PA

Regulatory Affairs Coordinator - On Contract

5/08 to 11/09

. Assisted department with 510(K) submissions to the FDA

. Generated JD Edwards monthly reports for all new part numbers within

the Trauma and CMF divisions

. Responsible for file management of all Regulatory Affairs projects

. Assisted with field action mailings including following-up with

hospitals (operating rooms nurses, etc.) and verify receipt of

information

. Updated recall response in JDE database

. Proofread product labeling via digital templates for content and

accuracy

. Entered investigation results and closing out complaint files in

NetRegulus database

SHIRE PHARMACEUTICALS

Wayne, PA

Marketing Operations Assistant - On Contract

8/07 to 2/08

. Scanned Marketing Operations promotional material and distributed to

appropriate staff members

. Prepared purchase orders and check requests for conventions and trade

shows

. Proofread promotional marketing material prior to submission to

printer

. Maintained Excel spreadsheet to issue project codes for Marketing

Operations Department

. Participated in the development of a SharePoint portal site for the

Marketing Operations Department

ASTRAZENECA PHARMACEUTICALS

Wilmington, DE

Customer Solutions Project Specialist 4/03 to

3/07

. Managed the fulfillment of marketing collateral for six regional

Business Centers

. Worked closely with design team to ensure timely production and

delivery of marketing materials

. Trained internal customers on Robohead software program

. Worked closely with outside print suppliers on print/fulfillment

requirements

6/01 to 4/03

Administrative Coordinator - Dyslipidemia, Cardiovascular Therapeutic

Group

. Coordinated schedules, managed files, handled mail and made travel

arrangements

. Planned and coordinated meetings

. Completed, audited and processed Travel Expense Reports

. Administered time and attendance reporting system

. Participated in the development of PowerPoint presentations

. Processed invoices for payment with proper general ledger codes and

approvals

PFIZER ANIMAL HEALTH (Formerly SmithKline Beecham) 1998 to 2000

Exton, PA

Marketing Communications Coordinator

. Coordinated livestock marketing communications activities to support

department goals and activities maintaining compliance with all

applicable Federal Code of Regulations/SOP's and meeting strict

deadlines

. Served as traffic liaison for routing and release of all advertising

and promotional projects

. Developed and implemented Microsoft Access spreadsheet to track all

advertising and promotional projects

. Served as administrator for the Hyperion Pillar budget tracking

process, sent estimates to supplier, coded and forwarded invoices for

payment

. Initiated and developed product label reference for all reviewers to

review promotional/advertising routings

. Assisted Meeting Planner for Marketing Communication meetings

. Administered livestock trade show program. Completed contracts for

regional/state trade shows. Communicated with field force and

compiled attendee lists for upcoming trade shows

Marketing Communications Administrative Assistant I

1994 to 1998

. Monitored collateral inventory levels in Marketing Communications

Department. Communicated backorders, low levels, destructions and

reprints of collateral

. Assisted marketing communications staff with purchasing of promotional

items

. Processed requests from field representatives, home office personnel

and customers for promotional materials

Administrative Assistant 1990 to

1994

. Assisted Vice President, Information Technologies with administrative

duties

. Planned and coordinated internal/external meetings

. Assisted in presentation development

. Processed invoices for payment

PENN MUTUAL FIRE INSURANCE COMPANY 1980 to 1981

West Chester, PA

File Clerk

HERSHEYS MILL COUNTRY CLUB 1981 to 1984

Clubhouse Secretary

SOCIETY OF CHARTERED PROPERTY CASUALTY UNDERWRITERS 1984 to1988

Malvern, PA

Administrative Assistant - Public Relations/Marketing

REDGO PROPERTIES 1988 to 1990

West Chester, PA

Administrative Assistant to CEO/President

EDUCATION: Business Management (2003)

Delaware County Community College, Media, PA.

COURSES: MS Office, MS PowerPoint, MS Excel, MS Access, RoboHead Project

Management, JD Edwards, SAP

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