Human Resources Administrative Assistant
Resume:
GAYLA E. GIBSON
Moore, OK 73170
Cell Telephone: 405-***-****
Personal email address: abk6lf@r.postjobfree.com
SUMMARY
Legal Secretary / Administrative Assistant with experience in diverse
industries. Strong background in legal secretarial work, accounts
payable, human resources.
PROFESSIONAL EXPERIENCE
Legal Secretary I
The City of Oklahoma City
Municipal Counselor's Office September 11, 2006 - January 1, 2010
Purpose for leaving position: Reduction in Force ("RIF") effective
01/01/2010.
. Areas of law: Employment law - which included law suits filed by
employees based upon EEOC complaints, workers' compensation, and
contracts.
. Work closely with and provide support for the Risk Department; used
and updated the RMIS Database which tracks all City employee workers'
compensation claims, medical records, and all legal pleadings filed;
obtain/process all necessary documentation and pleadings to submit to
Accounting for final checks to be issued; update/forward Workers'
Compensation Procedures Manual to all Risk Department employees and
the City's outside contracted counsel; assist with proofing/editing
City Council Agenda memos and resolutions involving workers'
compensation claim settlements;
. Work closely with and provide support for outside contracted counsel
representing the City involving workers' compensation claims filed by
City employees.
. Prepare PowerPoint presentations.
. Transcribe/index/type of briefs, pleadings, legal opinions, and
correspondence.
. Prepare Excel spreadsheets.
Legal Secretary October 2005 - September 2006
Temporary Positions until Permanent Position Found
Legal Secretary
McKinney & Stringer, P.C. April 11, 2000 - Approx. October 2005
Purpose for leaving position: The law firm closed.
. Areas of law: personal injury, employment law, workers' compensation,
insurance, medical malpractice, environmental, and transactional.
. Prepare PowerPoint presentations for use at seminars attended by 10 to
250 participants. Employment law yearly presentations given at The
Cowboy Hall of Fame.
. Prepare PowerPoint presentations to present evidence at mediation
and/or trial; specifically sections of deposition testimony to impeach
witnesses, photographs, and maps.
. Transcription/indexing of legal documents such as briefs, pleadings,
legal opinions, and correspondence.
. Prepare Excel spreadsheets.
Administrative Clerk / Human Resources Contact
Accounts Payable and Billing Specialist
SECURITY DBS, DRESSER INDUSTRIES, Okla. City, Oklahoma 1995-1998
Purpose for leaving position: Halliburton bought the company and
restructured it. My position was deemed duplicative and was eliminated.
. Prepared weekly reports on well starts and rig locations; processed
log top and bit record requests.
. Entered billing tickets from field salesmen into the computer, cross-
referencing tax exemption status, local and state tax codes, product
standard cost and customer pricing.
. Obtained customer credit applications when necessary.
. Tracked and prepared monthly Customer Sales Report and Inventory
Status weekly.
. Computed agents' commissions monthly on an Excel spreadsheet.
. Created forms for local business unit, as well as nationwide
operations.
. Processed all new hire paperwork, scheduled drug screening and
physical exams, and followed up with main office in Houston regarding
payroll and benefits issues.
. Processed vendor invoices, maintained accounts payable files,
processed vendor statements and followed up on past-due or unpaid
invoices.
. Stocked office supplies. Saved company money by tracking stock and
small parts orders on Excel spreadsheet.
Legal Secretary (Temporary Positions)
LEGAL PLACEMENT SERVICES, Okla. City, Oklahoma Jan. 1994 - Apr. 1995
. Handled workers' compensation claims and personal injury cases.
. Scheduled new client and medical appointments, requested medical
records, set up new client files and transcribed dictation. Prepared
Forms 3, 9 and N.
. Prepared settlement memoranda with computation of clients' final
settlement amounts after deductions of doctors' evaluations, 5%
Special Indemnity Fund Tax, 20% Attorney's Fee and postage/copy
charges when applicable.
. Assisted with preparation of wills, divorce petitions and child
visitation schedules.
Legal Secretary
JACK BARRAGREE, Attorney, Okla. City, Oklahoma Jan. - Dec. 1993
Reason for leaving position: This position was specifically designed to
handle and process Social Security claims. This position was experimental
in nature. After approximately one year, Mr. Barragree eliminated the
position and chose to no longer handle these kinds of claims.
. Responsible for Social Security claims, workers' compensation and
personal injury cases for a one-lawyer office.
. Conducted in-take interviews of new clients, processed medical
releases, Attorney Fee Agreement and Appointment of Representative.
. Set up two computer files to track all Social Security claims and
reorganized the case files.
. Transcribed dictation and prepared Forms 3, 9 and N.
Legal Secretary
KARL RICHTER, Attorney, Enid, Oklahoma Oct. 1991 - Dec. 1992
Reason for leaving position: My husband's employer promoted and
transferred him to Oklahoma City, Oklahoma.
. Responsible for handling workers' compensation, bankruptcy and
personal injury cases.
. Opened and closed client files, scheduled new client and medical
appointments, transcribed dictation and typed pleadings for the court.
EDUCATION / PROFESSIONAL TRAINING
TULSA JUNIOR COLLEGE, Tulsa, Oklahoma
Earned 25 credit hours toward Associate Degree, 1989 - 1990
OKLAHOMA STATE UNIVERSITY, Stillwater, Oklahoma
Basic Business Studies (30 credit hours), 1980 - 1981
Professional seminars and training courses including:
PowerPoint
Personal Development Training
Communications Training
Hiring Practices and Documentation
COMPUTER / TECHNICAL SKILLS
Microsoft 2002: Word, Excel, PowerPoint, database input
Outlook
iManage
eCopy
Internet research
Typing: 80 - 90 words per minute
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