Administrative Assistant Director
Resume:
Elizabeth A. Griffin, CPS
Contact
************@*******.***
Address
*** ******** ******, **********, ** 15214-2716
Profile
Objective Position as an Administrative Assistant utilizing the following experience:
Managing front office administrative support staff while providing support to
several managers and field staff;
Preparing correspondence, quotes, and proposals using Microsoft Suite 2007;
Overseeing mail and coordinating delivery of critical documents to support and
various departments;
Ability to communicate effectively;
Supervision of Administrative Support Staff;
Completing Certification as a Professional Secretary (CPS®);
Ability to multi-task and prioritize;
Key Skills
Proficient or familiar with a vast array of software concepts and technologies, including:
Oracle Financials D&B Ariba Supplier Network Microsoft Office Suite
2000/2003/2007
Work Experience
Contract
Adecco/PPG Industries
Administrative Assistant August 2008 - Present
Supporting purchasing functions for EH&S and General Services including:
Assisting buyers with the creation, maintenance, and closing of purchase orders
Performing supplier and contract database maintenance
Troubleshooting invoicing and payment issues for suppliers
Communicating effectively with internal clients, suppliers, and accounting departments to ensure efficient
workflow
Creating reports and preparing correspondence
Institute for Research, Education and Training in
Addictions (IRETA)
Assistant to the Executive Director
June 2007 – August 2008
Educated and fielded questions of general public about IRETA’s programs
Managed front office and provided secretarial/administrative support to the director and management
staff;
Assisted with development of an information base and appropriate systems for accessing and updating
information/research in the area of substance abuse
Coordinated the scheduling of appointments and meetings
Gained extensive experience in treatment of addictions
Developed a filing system to accommodate over 2,000 files
Allegheny County Dept of Human Services
Administrative Assistant 2 July 1998 – June 2007
Provided administrative support for Deputy Director and the Special Assistant to the Director;
Served as backup to the Administrative Officer to the Director of Human Service;
Handled 8 line phone system;
Managed mail and ensured successful delivery of confidential and critical documents to support in each
department;
Coordinated in-house and off-site meetings with various functionaries of county and state political bodies,
departments, systems providers, internal staff and the general public;
Created reference directory for front desk coverage;
Education
2008 Certified Professional Secretary Rating
IAAP Institute of Certification
2003 to 2005 Associates degree in Business Administration
Duff’s Business Institute
Professional Memberships
Joined Pittsburgh Chapter of the International Association of Administrative
Professionals (IAAP®) in March 2003. Offices held:
2010-2011 Publicity Chair
Website Committee
PA Division Certification Comittee
2009-2010 APW/APD Registration Chair
Rules and Bylaws Committee Member
2008-2009 Vice President
Newsletter Chair
2007-2008 Newsletter Chair
2005-2006 APW Committee Member
Joined American Society of Administrative Professionals (ASAP) in April 2010
Interests & Hobbies
League Secretary Saturday Mixed Bowling League 2006 - present
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