Administrative Assistant Project

Alicia L. Davis

***** ***** ******

Miami, FL ***76

H: 305-***-****

abk2r7@r.postjobfree.com

Motivated and equipped Administrative Assistant with experience in performing a variety of

administrative and staff support duties for a specified department, which require a range of knowledge

and skills of organizational procedures and policies; directing and assisting visitors, and resolving

administrative problems and inquiries; composing, editing, and proofreading correspondence and reports,

and preparing a range of administrative documents.

EXPERIENCE

ADVANCED ROOFING, INC – ADMINISTRATIVE ASSISTANT 03/2007 TO 11/2008

• Provided administrative/secretarial support for various departments/divisions such as answering

telephones, assisting visitors and resolving a range of administrative problems and inquiries.

• Served as a liaison between departments and operating units in the resolution of day-to-day

administrative and operational problems.

• Performed contract review, prepared consulting agreements and AIA contracts.

• Secured Payment, Performance and Bid Bonds.

• Prepared job hand offs and project close out packets.

• Managed billing cycles and tracked claim of liens right on all projects.

• Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for

supervisors, which also included travel and lodging arrangements.

UNIVERSITY OF MIAMI, FPC DEPT - SR. STAFF ASSISTANT 08/2002 TO 08/2006

• Assisted Department Director and Project Managers with all clerical demands.

• Oversaw project purchasing, accounts payable, contract review and vendor relations.

• Evaluated and processed all sealed bids, RFP’s, RFI’s, and RFQ’s.

• Maintained all contract files and obtained all bidding information from GC’s and Subcontractors.

• Tracked and report all Minority vendors work ongoing with the University.

• Maintained accurate reports of invoices paid or pending.

UNIVERSITY OF MIAMI PURCHASING DEPT. CG – BUYER 03/2000 TO 07/2002

• Responsible for Major Construction, Raw Materials, Federal Express Chemicals and Equipment.

• Negotiate contracts with proper specifications, delivery terms, and cost with vendors.

• Served as contact person between construction department and purchasing department; working to

expedite contracts and turnaround time on purchase orders.

• Collected vital information via internet research,

Skills and Proficiencies

Proficient in: MS Word, Excel, PowerPoint, Access, Publisher, Outlook, and Project. Proficient in using

accounting/purchasing software i.e. QuickBooks, JD Edwards, Solomon & Spitfire, and Timberline.

Capable of working in Windows or Mac Operating Systems and a 65 wpm Typing Speed.

REFERENCES ARE AVAILABLE UPON REQUEST

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