Project Manager Administrative Assistant

Ren T. Hudgins

*** ***** ******

West Leechburg, PA 15656

Phone: 412-***-**** ~ E-mail: ***********@*******.***

PROFILE

Nineteen years of experience in the Construction Industry focusing

strongly on organization and documentation. Key support between

Project Managers, Subcontractors, Owners, Vendors and Field Personnel

to insure that proper procedures are being performed in all aspects of

managing the Administrative Division. Proven ability to work as a

team member as well as independently, handle simultaneous projects and

meet deadlines.

EMPLOYEMENT HISTORY

Energy and Environmental Solutions, Inc., Wildwood, PA

2005 to Present

Office Manager

. Human Resources - Maintain all levels of Human Resource

responsibilities including but not

limited to 401(k), Health Insurance, processing new employees, drug

testing and OSHA requirements.

. Administrative - Prepare and process bid documents, proposals,

contracts, purchase orders

and change orders.

. Accounts Payable - Responsible for entering, coding, verifying

quantities of invoices and

scheduling invoices for payment.

. Accounts Receivable - Responsible for invoicing all clients for an

annual revenue of

approximately two (2) million dollars and maintaining records

for billings and receipts.

. Payroll - Responsible for entering weekly time, processing records for

ADP payments and

maintaining all payroll records.

. Project Controls - Responsible for maintaining weekly project cost

tracking and projection

reports.

. LEED Documentation - United States Green Building Council (USGBC) -

Responsible for

maintaining online documentation and researching information to

facilitate and support LEED Credits which are processed through the

USGBC. Project construction cost on one of the projects exceeded

two (2) billion dollars.

. LEED Documentation for Waste Management - Maintained Waste Management

and material

recycling records.

Project Manager Assistant - Commercial - General Contractor

Specializing in Green Building and LEED Projects

. Responsible for the preparation and processing of all subcontracts,

purchase orders and

change orders.

. Supported Project Managers by acquiring competitive quotes and buying

out projects.

. Liaison between the Owners, Construction Managers, Architects and

Subcontractors.

. Assisted the Estimating Department in the preparation and organization

of bid documents

and solicited quotes from prospective Subcontractors.

. Coordinated LEED documentation as required.

Walsh Construction, Pittsburgh, PA - Regional Office

2003 to 2005

On Site Project Coordinator - So. Hills Village Parking Structure ($21

Million Project)

. Provided administrative support for the Project Manager,

Superintendent and Engineers,

including but not limited to the preparation of Purchase Orders,

Submittals and correspondence as required.

. Field Payroll - Responsible for processing new hires, entering the

payroll and cost codes for

approximately 60 field employees; processed layoff checks,

organized and distributed weekly

payroll checks as required.

. Accounts Payable - Responsible for preparing invoices for payment by

coding, verifying

quantities and maintaining paid and unpaid Accounts Payable

files.

. Responsible for maintaining a $5,000 Petty Cash account including

preparing semi-weekly

expense reports in order to replenish the account.

C.H.& D. Enterprises, Inc., New Stanton, PA 1991 to

2003

Administrative Assistant - Heavy Highway Construction (Penn DOT and

The Pennsylvania Turnpike Commission)

. Compiled, typed and processed bid documents, subcontracts, purchase

orders and general

correspondence for Project Managers and Superintendents.

. Assisted the Estimating Department in the preparation and organization

of bid documents

and solicited quotes from prospective Subcontractors.

. Developed forms and Excel spreadsheets for accurate tracking.

. Maintained all insurance claims including accidents, thefts and

workers compensation injuries

along with maintaining an OSHA 300 Log.

. Coordinated all company functions for up to 150 people.

SKILLS

Experienced in using programs such as Windows Vista, Microsoft Office

2007, Word, Excel, PC Timecard, Timberline, QuickBooks and minimal

experience in Prolog Manager 6.5.

EDUCATION

Westmoreland County Community College - WCCC, Youngwood, PA

Secretarial Science / Medical Option - 3.0 GPA

LICENSES / QUALIFICATIONS / AWARDS

. Pennsylvania Notary - Expiration Date: March 11, 2011

. Dale Carnegie Course - Received two (2) awards

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