Sales Administrative Assistant

**** ******* *** #* . **********, OH *****

Home Phone: 513-***-**** . Cell Phone: 949-***-****

E-mail: ***********@***.***

Angela L. Grooms

Executive Administrative Assistant

SKILLS AND Qualifications

< Highly proficient in Word, Excel, PowerPoint, Access, Visio,

Outlook, Internet usage and other software applications

< Able to anticipate an executive's needs and present viable solutions

< Extensive background in administrative support and office management

functions

< Ability to work independently, and with a group, on various ongoing

projects simultaneously

< Proven skills in organizing, prioritizing and managing with maximum

efficiency

< Excellent communication skills and team player

Work experience

Central State University (Wilberforce OH)

Administrative Assistant to the President

May 2009 - May 2010

< Provided administrative support to the President of the university

< Performed complex clerical duties

< Maintained President's appointment schedule

< Coordinated all travel arrangements; reconciled travel and expense

reports, including cash and credit card purchases

< Prepared confidential correspondence for President's signature

< Under the direction of the President's Special Assistant, prepared

speeches for the President

< Implemented and maintained critical office systems (document scanning

and archiving, record keeping)

Siemens IT Solutions & Services (Mason OH)

Executive Assistant to VP SAP Consulting Practice

April 2008 - February 2009

< Provided administrative support to the VP of SAP Consulting Services

and Senior Direct Reports

< Scheduled complex appointments and meetings ensuring the established

calendar is free

< Prepared various presentations, reports, and statistical charts

utilizing Excel, Word, and PowerPoint

< Coordinated all travel arrangements; reconciled travel and expense

reports, including cash and credit card purchases

< Maintained confidentiality of all sensitive and proprietary information

< Carried out special projects and assignments as requested

< Ensured on-time delivery of time-sensitive practice materials

Cintas Corporation, Corporate Office (Mason OH)

Executive Assistant to VP Distribution/ Production Planning

January 2007 - September 2007

< Provided administrative support to the VP of Distribution/ Production

Planning

< Managed executive's daily calendar and screened emails

< Assisted in the preparation of fiscal budgets, performance reviews,

succession planning, and annual bonus program

< Coordinated travel arrangements (commercial travel and travel via

company's private jet)

< Processed invoices, expense reports and other department documents to

ensure timely payment

< Prepared various daily, weekly, and monthly reports

< Managed process for capital expense authorizations, disbursement

authorization schedules; reconciled monthly budget

Clopay Plastic Products (Mason OH)

Sales & Marketing Coordinator

December 2004 - December 2006

< Provided administrative support to the VP of Global Sales and Marketing

and sales and marking team, including five (5) directors and various

other sales personnel

< Composed various marketing communications utilizing Adobe Photoshop and

Adobe Illustrator

< Updated the company's various websites and Intranet as needed utilizing

the appropriate Web Editor software

< Coordinated all aspects of trade show participation

< Interacted with potential customers from leads gathered via telephone

and company website; reviewed and qualified information gathered from

these sources; logged customer qualification data into customer

database

< Prepared PowerPoint presentations, Excel spreadsheets, Word documents,

and other company documents

< Composed various monthly and quarterly reports

< Scheduled meetings and coordinated travel arrangements

Cedar Village Health Care Facility (Mason OH)

Executive Assistant to CEO/ President

March 2000 - March 2004

< Provided administrative support to the CEO/ President and other

management staff

< Provided administrative support to and coordinated/ participated in

Board of Trustee meetings

< Routinely provided administrative support to the Director of Nursing,

Director of Human Resources, spiritual staff, and other management and

nursing staff

< Effectively supervised/ managed five (5) receptionists

< Created and maintained various databases utilizing Microsoft Access to

ensure better time management of staff and better flow of information

< Composed, typed, and distributed company policies, nursing forms, and

other company documents

< Prepared and distributed monthly employee newsletter and other

miscellaneous marketing materials

< Provided notary services to the company as well as family members and

residents

Fort James Corporation, Corporate Office (Milford OH)

Sr. Administrative Assistant, Sales & Marketing, Corporate Office

1987-1998

< Provided administrative support to the regional sales manager,

marketing manager, and other sales associates

< Prepared office correspondence

< Prepared newsletters, bulletins, brochures, graphic presentations, and

various other desktop publishing items

< Prepared sales plans, budgets, performance reviews, customer

inventories, and other reports

< Made travel arrangements and maintained department travel itineraries

< Organized meetings and customer visits

< Acted as a liaison between internal associates and the sales department

< Acted as a liaison between customers and the sales department

Education

Miami-Jacobs Junior College of Business, 1984 - 1986

< Associate in Business Degree in Computer Programming. Graduated with a

cumulative GPA of 3.69

other

< Notary Public

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