Manager Management
Resume:
Debra A. Marshall
Leonardtown MD 20650
*********@**.*********.***
Over thirty three years administrative, financial and customer service experience. Knowledge of administrative concepts and
practices. Knowledge of the duties, priorities, commitments, policies and goals related to direct support of DoD Contracts.
Proficient in software applications such as Microsoft Office, Excel, Power Point, Microsoft Outlook, Microsoft Project,
Microsoft Access, Microsoft Word, QuickBooks, RAPS, CMAS, FDB, PC Docs, Heat, Comptroller Document Management
System, Locator, PAXIS, NAVAIR Marketplace, SAP/ERP, GCS Premier, Basics, Travel Manager, CPARS, NET, Command
Staffing Tool, Share Point, SL Dynamics, ERP Budget Tool, Contract Revenue Management Tool, and various real estate data
programs.
WORK EXPERIENCE
July 2009 – Present Bowhead Science & Technology, Company Financial Analyst. Division Finance Team
Lead/Supervisor
Direct support given to the President of the Company (BST). Management of all company financials within BTPS to include
Budget to Actual, Aged Account Receivables, Statement of In Direct, Overhead budget, and facilities budget. Tracking of
Revenue and Profit to ensure on track for meeting Budget. Reports/Briefs as required by the President. Close working
relationship with Division Financial Analysts to ensure that all financials are rolled up to the company level in an accurate
tracking manner. Tracking of all proposed revenue to enable out year forecast. Tracking of all projects “At Risk”. Actively
involved in Budget input and data calls, Midyear and Year End Financial Reviews. Facilitator of Weekly Operations meetings.
Conduct Performance Management Reviews and Year End Reviews with my direct reports. Responsible for hiring to fulfill
staffing requirements within the Finance Department.
March 2008 – June 2009 Present Bowhead Science & Technology, Division Financial Analyst. Division Finance Team
Lead/Supervisor
Direct support given to the President of the Division as well as all Program Managers. Analyze past and present financial data for
division as well as future revenues and expenditures. Directly oversee/maintain all financial functions within the division which
includes a total of 14 contracts. Oversee/approval of all government vouchers and subcontractor invoices.
Coordination/preparation of monthly financial/technical reports to the government. Preparation of cost estimates, deobligations
of funding, and subcontractor invoice tracking/approval. Budget preparation/submittal and tracking for all contracts within the
division as well as direct charges. Calculating feasibility of No Cost Extension on contracts, contract realignment of funds and/or
hours. Keep all Program Managers abreast of all finance areas pertaining to their contract. Financial reports as requested by PM's
Directors and Customers. Conduct Performance Management Reviews and Year End Reviews with my direct reports.
Responsible for hiring to fulfill staffing requirements within the Finance Department.
August 2006 – March 2008 Bowhead Information & Technology, Program Analyst.
Direct support given to the WSI Team and Contracting Officer’s Representative. Program management, program coordination
and program analyst support including reviewing, analyzing, developing, preparing and applying project techniques, policies,
standards and procedures. Prepared reports and technical data. Prepared various financial submissions. Facilities coordination.
Contract coordination/management of tracking spreadsheets and documents. Management of Contractor support organization
charts. Management of JPO Calendaring Tool. Management of JPO seating chart. Navy ERP Project Management Subject
Manner Expert. Program Office POC for Command Staffing. POC for all manpower tracking and data calls. Administrative/IT
Team Lead of 15 personnel.
May 2000 – August 2006 General Dynamics, Program Management Specialist.
Provided program management, program coordination and program analyst support including reviewing, analyzing, developing,
preparing and applying project techniques, policies, standards and procedures. Prepared reports, presentations, and technical data
and information. Tracked procurement packages until equipment/material was received. Prepared various financial submissions
(i.e. PMP, Statement of Work, Budget data calls, etc). Budget planning. Preparation and submittal of contractor packets for
delivery orders (i.e. SOW, Cost Estimate Template, IT Approval, CDRL’s, etc). Preparation of documents for deobligation of
funding via delivery orders. Preparation of IT Approval and Word Document for FIP Authority (Funding Documents Involving
the Procurement of Information Technology Resources), which included several areas (i.e. PAX River, Cherry Point, Pt Mugu,
etc). Coordinated Remote Site Testing requirements (i.e. supplies, cell phones, etc). Responsible for entering of resource
planning via SAP. Validation of NMCI seat orders via NET and ordering of seats. Space Coordinator which included tracking of
all spaces within PMA which involved ordering of new phones/data drops/name placards/voice mail. Monthly coordination and
tracking of BTO invoicing. Tracking/ordering of all equipment (i.e. cell phone, etc). Maintaining spreadsheets to track
expenditures via PMP budget as well as contractor delivery orders. Conducted surveys of required equipment/material/IT
services to be procured when the Government identifies a requirement. Provided support in the development of briefings and
presentations for the program office. Other support areas include support to the Contracting Officer’s Representative for all
BPA’s, and support to the NMCI ACTR for Pax River and St. Inigoes. Gathered and coordinated data for the NMCI Execution
Plan, Appendix A for about 20 inventories for NAWCAD PAX and STI and NAVAIR HQ. Coordinated contract information for
large contracts and BPA’s 7.2. Actively work with commercial accounts to ensure that vouchers are received and certified within
a timely manner. Coordinated personnel files for 7.2.1 civilian personnel and actively maintain and schedule reviews as needed.
Attend weekly meetings for the Photo Imaging Department to assist the Team and take notes. Attend weekly Customer Solutions
Group meetings. Actively working with ACTR to review NMCI orders. Tracking of NMCI visit requests.
July 1991 – April 2000 Century 21 New Millennium Realty, Administrative Assistant.
Maintained all financial transactions for three branches. Tracked all income and disbursements utilizing QuickBooks. Utilized
Excel to track all escrow accounts. Also ordered office equipment and supplies and tracked and assigned all relocation calls.
September 1986 – June 1991 Century 21 Tri City Realty, Rental Property Manager. Property manager for over 200 units, which
included handling repair calls, showing properties to customers, collecting rents. Responsible for financial accounting.
April 1985 – August 1986 Century 21 Tidwell & Associates, Secretary.
Performed normal secretarial duties for an office of 25 agents. Scheduling appointments, maintaining contract files, collection of
rental monies.
April 1984 – April 1985 Burton Transportation Center, Secretary/Bookkeeper.
Performed normal secretarial duties of a car dealership. Also, general bookkeeping duties including consolidating monies for
deposit, tracking of inventory.
April 1979 – April 1984 Town Council of Georgetown, Executive Secretary.
Assisted the Mayor, Town Manager, and Police Department with daily secretarial duties. Including collection of parking
violations, typing, collection and tracking of city taxes, and attending meetings to take minutes.
August 1976 – October 1978 Pepper Real Estate, Executive Secretary.
Responsible for the daily operation of the office. Supported 15 agents including typing of contracts, maintaining contract files,
collection of escrows and all financial related duties.
CERTIFICATES
NAVAIR Navy Enterprise Resource Planning (ERP) Integrated Project Management (IPM) Training Course (this included as well
Subject Matter Expert (SME) Version, Analyzing Funds Usage Documents, WAWF Training, Privacy Act 103: Safeguarding
Privacy Act Data, Productivity Improvement Awareness, Code of Business Ethics and Conduct, Outclass the Competition –
Business Etiquette, Micro-Purchase and Section 508 Disability, Government Contracting for Technical and Administrative
Personnel, GSA 101, Navy Budget Policies and Procedures, Performance Management Training for Leaders and Lean Six
Sigma White Belt Training.
REFERENCES
Available Upon Request
Contact this candidate