Administrative Assistant Manager

STEPHANIE J. PATTERSON

**** ******** **

Denver, CO 80229

303-***-**** (h)

720-***-**** (c)

abjvdl@r.postjobfree.com

QUALIFICATION SUMMARY

Skilled and dedicated professional with 12 years of experience coordinating, planning and

supporting daily operational, administrative and accounting functions

Demonstrated capacity to provide support for executive-level staff and accounting

personnel

Highly focused and results-driven in supporting complex, deadline-driven operations;

able to identify goals and priorities and resolve issues in initial stages

Proficient in Microsoft Office Suite; type 50 wpm with complete accuracy

PROFESSIONAL EXPERIENCE:

American Indian College Fund – Denver, CO 2009 – 2010

Scholarship Coordinator, 4/10 – 5/10

Provide top-level support to our current scholars, and assist new students in applying for our

scholarship programs. Build and maintain relationships with tribal college and tribal university

financial aid directors.

• Assist students with filling out scholarship application, and uploading required

documents

• Disburse more than 6,000 scholarships annually

• Create and maintain scholarship budgets

• Travel to tribal colleges and universities and mainstream colleges and universities to

recruit students for our scholarship programs

Executive Assistant to Chief Financial & Operations Officer – Grant Position, 10/09 – 4/10

Provide high-level administrative support to Chief Financial and Operations Officer of a non-

profit organization responsible for fundraising and awarding more than 6,000 scholarships

annually to American Indian college students.

• Organize, coordinate and manage CFOO’s calendar

• Give morning briefings on that days appointments and any updates on staff members or

projects

• Ensure CFOO is on time and attends all meetings scheduled on her calendar

• Attend meetings with CFOO and complete meeting minutes

• Screen incoming telephone calls and emails

• Organize, coordinate and book travel for CFOO and other departments

• Reconcile and complete expense report

EMPLOYMENT (cont’d)

STEPHANIE J. PATTERSON, P.2

• Complete check requests ensuring all supporting documentation was included

• Process credit card transactions using CFOO’s credit card; ensure all supporting

documentation was included

• Assist in overseeing direct mail program

• Proof read all correspondences before sending them to the appropriate person

• Lead on our most recent telemarketing campaign

• Complete state registration applications to ensure legal fundraising in each appropriate

state

• Complete Independent Charities and Combined Federated Campaign applications to

ensure participation in state and federal employee campaigns

• Interact with outside vendors, Board members, students, tribal college presidents and

internal departments on CFOO’s behalf

• Assist scholarship department in coordinating student travel

• Assist scholarship department in organizing various events; ensuring all events are within

budget

Weight Watchers of Las Vegas, Inc. – Las Vegas, NV 2007 – 2008

Tally Manager

Provide accounting assistance to Controller and CEO.

• Assisted in implementing payroll direct deposit program

• Process payroll for 150 employees

• Balance and enter tallies from meetings

• Contact person for leaders and receptionists with questions in regards to proper tally

procedures

• AR/AP

• Reconcile monthly bank statements

• Assist controller with other accounting duties as needed

Leader

Provide motivational support to members along their weight loss journey.

• Lead meetings

• Register new members

• Answer members questions regarding nutrition and weight loss

• Recruit new members at various health fairs held in the Las Vegas area

Denver Water Department – Water Quality Lab – Denver, CO 2006 – 2007

Administrative Assistant II

Served as Administrative Assistant for 26 lab employees and the Water Quality Manager.

• Order and inventory lab and office supplies

• Ensure spending was within the lab’s annual budget

EMPLOYMENT (cont’d)

STEPHANIE J. PATTERSON, P.3

• Collect and reconcile timesheets for payroll

• Reconcile expense reports for field staff and myself

• Attend meetings with Business Support Tech III and complete meeting minutes

Auraria Child Care Center – Denver, CO 1998-2003

Business Manager, 2002 – 2003

Managed front desk staff to ensure day-to-day operations were completed accurately and

efficiently. Also responsible for financial aspect of the child care center.

• Invoice 200 families monthly for child care services

• Ensure children’s and staff files were up to date

• Enroll new families

• Supervise afternoon employees

• Process bi-weekly, monthly and work-study payroll

• Process and balance month end reports

• Process daily deposits

• AR/AP

• Track expenses and ensure expenses were in line with budget

Administrative Assistant, 1998 – 2002

Served as Administrative Assistant to Director, two Assistant Directors and a teaching staff of

12.

• Answer incoming telephone calls

• Conduct daily tours

• Process daily deposits

Contact this candidate