Administrative Assistant Sales

Bernice Visalli

** ****** ***** ****

Rochester, NY 14612-3062

585-***-**** (Home)

585-***-**** (Cell)

abjtxh@r.postjobfree.com

Experience:

*/** - */** *** Gaming Supplies, Inc., Rochester, NY

Administrative Assistant

. Accounts Receivable and payable

. Warehouse inventory transfers

. Assisting customers with their orders

. Database management of all customers and contacts

. Created sales invoicing for customers

. General clerical assistance in all departments

11/02 - 11/07 Unity Health Foundation, Rochester, NY 585-***-****)

Senior Secretary

. Maintain President's calendar and provide administrative support

. Managed two social events per year for PRiSM members (Leadership

Giving Society)

. Coordinate and direct the annual Spring Gala (April).

. Set-up campaigns, appeals, and automated mail correspondence.

. Continual update of Policy and Procedure Manual

. Provide financial reports for management staff

. Oversaw petty cash distribution and replacement by Financial Services

Department

. Process check requests when applicable

. Provide administrative support for Foundation staff as needed

. Coordinate Foundation monthly Board and Executive Committee meeting,

including materials, scheduling, communication with members, and

minutes

. Processing daily contributions and recording in database system

. Manage all payroll processing (Kronos) of the Foundation staff,

including basic bi-weekly scheduling into system and Monday sign-off

process

11/02 - 10/03 Department Secretary

. Accountable for all correspondence for President of Foundation and

secretarial support for Foundation staff as needed.

. Maintain President's calendar written and in GroupWise

. Receptionist daily duties, which included answer incoming calls and

directing them to the appropriate staff member. Taking messages when

needed.

. Supervise all incoming mail and distributing it to the correct staff

or department

. Receive and stamp all daily contributions, whether through mail or

computer. Record all daily contributions on Daily Cash Sheet.

. Ordering of office supplies through the Internet to Staples. Items not

able to order on-line, fill out purchase order and have President sign

for approval, then forward to appropriate purchasing person

. Maintain all incoming invoices for the Foundation, and write up check

request for signature and approval

7/1997-12/2001 Mercury Print Productions, Rochester, NY 585-***-****)

Executive Assistant to the CEO & President

. Accountable for all personal and confidential correspondence for CEO

and President

. Managed all word processing of quotes, memos and letters.

. Oversaw all billing associated with the President of company.

. Managed all scheduling and coordinating company meetings.

. Making travel arrangements for CEO, President and Sales force.

7/1999 - 4/2001 Sales Support for Vice President

. Word processing of quotes, memos and personal/confidential

correspondence for President and Controller.

. Accountable for all CRU (copy cartridge return units) jobs. Making

sure they are printed and shipped on time.

. Scheduling of all shipments for the bindery department and keeping up-

to-date production schedules on time.

. Keeping up-to-date records with EMS department for future shipments of

all CRUs or split deliveries.

9/1997 - 7/1999 Front Office/Administrative Support

. Responsible for all receptionist activities including 12-line

switchboard.

. Word processing of quotes, memos, personal/confidential correspondence

and designing of new job proposals.

. Administrative assistant to the Accounts Payable, Accounts Receivable,

Sales and Human Resource Departments.

. All word processing for the President of the company.

3/1992 - 3/1997 Asmat Precision Mold Builders, Rochester, NY

Office Manager (out of business)

. Managed all office duties

. Managed all temporary requisitions with agencies

. Liaison between temporary agencies and managers

Certifications:

Lotus 1-2-3, Introduction to MRP, Master Planning, Mastering Microsoft Word

for Windows, Word for Windows 95 v 7.0 Intermediate, GroupWise 5.0:

Introduction

Computer Skills:

ACT, GroupWise 5.0, KRONOS, 12 Line Executone, Lotus 1-2-3, MAS 90,

Microsoft Access, Microsoft Excel, Microsoft PowerPoint, Microsoft Word,

Org Plus, Outlook

Print Shop, Raiser's Edge Fundraising (Blackbaud).

REFERENCES: Upon request

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