Administrative Assistant Manager
Resume:
Carolyn S. "Suzie" Pellecchia
Springfield, MO 65807-3030
abjs2u@r.postjobfree.com
PROFESSIONAL OVERVIEW
Committed and motivated Administrative Assistant with exceptional customer
service and decision making skills. A strong work ethic, professional
demeanor and great initiative. Demonstrated ability to provide exceptional
support and service for a broad-range of staff and clients.
SUMMARY OF SKILL
Microsoft Office, Word, Excel, PowerPoint, Lawson, Kronos, Concur, Access,
PageMaker, Calendar Creator, OrgPlus, FastTrack, Quickbooks
WORK EXPERIENCE
ST. JOHN'S HOSPITAL, DIVISION OF SISTERS OF MERCY December 2008 to
September 2010
Executive Assistant
. Support two Vice Presidents of Operations and their team Directors
. Extensive scheduling of meetings using Outlook
. Making travel arrangements, compiling/submitting expense reports using
Concur
. Ordering office supplies using Lawson system
. Run P&L reports for all VP departments using Mercy Insights
. Transcribed meeting minutes
ROI, DIVISION OF SISTERS OF MERCY
Administrative Assistant
. Support the Vice President of Information Solutions and 12 team
members
. Approved expense reports, ordering office supplies using Lawson system
. Approved vacations/payroll in Kronos
. Coordinating all aspects of company meetings/events (catering, set-up,
tear-down, serving, decoration, etc.) from 2 to 150 employees
. Prepared Power Point presentations
BASS PRO SHOPS September 2004 to November 2008
HR Administrative Assistant
. Supported Vice President of Human Resources
. Scheduling meetings, screening phone calls, assisting employee
concerns, ordering department supplies, preparing invoices for payment
. Reconciled three (3) major credit cards statements
. Provided assistance to the salaried payroll manager: tracking
vacations, entering new employees into the system, updating
confidential personnel records
. This position required the handling of highly confidential information
regarding employee and company information
Design Administrative Assistant
. Supported Vice President of Design and other members of the team
. Transcribed meeting notes
. Reviewed timesheets for all departmental hourly employees, supervised
four clerical staff positions
. Reviewed departmental credit card statements, compiled spreadsheets
for budget review
. This position was entrusted with highly confidential information
regarding new store locations and openings, and personnel issues
OPFER COMMUNICATIONS/OCI DIRECT, LLC April 2003 to September 2004
Director of Product Review/Office Manager
. Searched for new products to forge new relationships for the company
. Set up all aspects of a new company
o Accounts payable/receivable
o Payroll
o Employee benefits
o Maintaining files
o Ordering supplies
. Internet research for new products
. Responsible for maintaining close client contact after the sale in all
phases of production, media placement and product sales
MAGNOLIA ISD, NICHOLS SAWMILL ELEMENTARY August 2002 to March 2003
Receptionist/Teachers Aide
. Answered phone
. Greeted students and parents
. Filing
. Called on absent students
. Monitored pre-K and Kindergarten students during teacher's absence
CHRISTIAN COUNTY SHERIFF'S OFFICE June 2001 to May 2002
Secretary
. Processed all civil papers (Summons, Ex Parte, Garnishments, etc.)
. Fielded phone calls from the public with questions or complaints
. Kept track of all personnel files and training records
. Coordinated Sheriff Sales of Property
. Provided back up for the bookkeeping position
. Conducted background checks on all prospective employees
CHRISTOPHER & BANKS February 2000 to June 2001
Manager/Assistant Manager
. Supervised two assistant managers and five to seven sales associates
. Scheduled hours, balanced daily and weekly audit sheets
. Trained new employees in customer service and register operations,
directed visual merchandising and stocking guidelines
. Day-to-day operations and maintenance for a million dollar plus store
. Responsible for daily audit paper work when opening or closing the
store
. Tasked with the store's visual merchandising and stocking
. Supervised four sales associates and directed them in selling
merchandise
MCI March 1997 to January 1999
Executive Administrative Assistant
. Provide "weekly reports" of accomplishments, works-in-progress and
issues from the direct reports of the Reg. Dir.
. Schedule and prepare weekly conference calls, recorded minutes and
distribute to appropriate persons
. Design, order and distributed wearables and other items with company
logo
. Make travel arrangements and submitted travel/expense reports
. Coordinate company contests, and incentive programs
NOBLE & ASSOCIATES June 1990 to March 1997
Administrative Assistant
. Travel arrangements
. Desktop presentations, letters and memos
. Organized business lunches and company activities
. Detailed research of company brands for new business
. Set-up and organized a non-existent filing system
. Account service for client (opening jobs, billing, InfoScan reports,
etc.)
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