Manager Office

Gina Hall

**** ******* ***** #***** 415-***-****

San Antonio, TX 78229 abjrrs@r.postjobfree.com

Professional Experience

Rovi Corporation Facilities Manager June 2008 - August 2010

Maintain and improve the R&D satellite. The site consisted of two teams with

different security and facilities needs with a total of 30-60 in-house employees

and 5-10 rotational employees from offices around the world.

Find and hire vendors (including kitchen/office suppliers, construction contractors,

vending and temp services). Work with legal team to create contracts and enter

them into Oracle.

All shipping and receiving using Fedex, UPS, DHL and USPS. All receiving was

entered into Oracle and I kept an audit trail and followed up on all shipments.

Greet and direct all internal and external guests including visiting customers and

interview candidates.

Prepare and schedule conference rooms for meetings and presentations including

setting up AV equipment and catering as needed

Reception of all visitors: offering refreshments, recommending local events, tour of

the facility, creation of a Welcome Packet which included local hotels/restaurants,

information about the company and facility, and tourist attractions

Maintaining the kitchen including rotating items seasonally and maintenance of the

professional espresso machine. Also converted all consumables to their Green

alternatives

Weekly in-office lunch catering with emphasis on healthy and sustainable

Coordinating corporate events including hotel reservations, catering, and planning

weekend day-trips

First aid and emergency training

Installing and maintaining two 8+ ton HVAC units for dual server rooms

Coordinate all office construction including build-outs, electrical, signage and

security

Install, issue and maintain office security system including DSX badge access and

CCTV

Creation of floor-plans, seating charts, phone lists and New Hire Welcome Packets

AP duties including contesting charges, creating new POs, spending reports and P-

card reconciliations

Maintain three high volume Sharp copiers, four projectors and UHF antennae

Coordinate with peers to ensure high level of service for all visiting employees and

guests

James Marzo Design Senior Office Manager July 2007 - June 2008

Bookkeeping (AP/AR, etc) including regular office bills and vendors as well as the

owner’s personal bills

General IT including maintaining the health of office computers and keeping software

updated

General office maintenance including managing janitorial crew and light facilities

duties

Scheduling meetings with vendors and clients

Client relations/PR including correspondences and creating presentation portfolios

Records archiving for all client files and office documentation

Project management assistance

Executive assistance including travel arrangements

Roxor Games Logistics Manager 2005 - December 2006

Created and maintained logistics database that kept and tracked all gaming systems

sold and resold, including technical history, contact history, and warranty history,

as well as a record of all individual serial-numbered parts in the system.

Responsible for learning and staying abreast of all import and export laws regarding

electronics and computer technology, inventory management, and build

schedules.

Determining the best supplies and methods to pack and ship game systems.

Education

Currently working in my undergrad as I work towards an MA in Library

Sciences

Computer Skills

All Windows OS, MS Office Suite, Oracle, Adobe Photoshop, Quickbooks,

References and recommendations can be found at:

http://www.linkedin.com/pub/gina-hall/3/12/616

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