Administrative Assistant Real Estate

Sarah Spina

**** ******** **, ******* *******, IL 60169

847-***-**** (c) abjr0y@r.postjobfree.com

SUMMARY

Highly Skilled Procurement / Contract Professional - Successfully able to problem solve as well as manage both projects

and people within cross-functional teams in an effort to exceed company goals and deliver projects on time. Ability to

communicate effectively with Executive-Level Management and direct reports in providing direction that inspires confidence

among peers and associates. A strong, proven leader with a history of producing results in a short period of time.

WORK HISTORY

Little Lady Foods 2007- August 2010

Procurement / Contract Administrator / Buyer

Elk Grove Village, Illinois

• Administered Strategic Sourcing projects resulting in a 1.3% savings out of $162,000,000 spend.

• Managed large vendor searches with RFP’s and RFQ’s

• Managed inventory levels for dough ingredients with no stock shortages throughout 38 inventory turns/year.

• Managed fluctuating customer forecasting, demand management.

• Negotiated purchase agreements with relationship to commodities for cost savings and availability of supply.

• Worked with Master Scheduler developing automated shortcuts for reviewing inventory levels of raw materials and

finished goods.

• Managed contracts for raw materials with legal team for contract reviews

Lennar – Homebuilder 2002 – December 2006

Purchasing Administrator

Hoffman Estates, Illinois.

• Produced all purchase orders including releasing all stages of releases, and custom quotation negotiation.

• Coordinated all information dissemination on projects to Business Partners and construction associates.

• Investigated questions/problem purchase orders, contracts and change orders. Constantly monitored all building

phases and contractors for problem solving and adherence to schedule for on time completion of building sites with

good results.

• Negotiated price and contracted concrete for two communities

Keller Williams – Real Estate 1998 - 2002

Administrative Assistant / Assistant Market Center Administrator

Chicago, Illinois

• Calls coordinated for over 80 agents. Coordinated correspondence, mailings, created monthly newsletter for the

region. Assisted high producing agent. Administered MLS entry, Website Management along with closing and

listing coordinating. Worked new construction open houses. Coordinated all paperwork relating to Attorneys and

customers’ needs.

• Processed escrow accounts, as well as making daily deposits

• Maintained property information into based data entry system, as well as processed all sales.

• Trained new personnel.

• Trained new agents on all office systems.

• Maintained inventory on office supplies/ordering.

• Tracked payroll.

Coldwell Banker – Real Estate 1995 – 1998

Administrative Coordinator

Chicago, Illinois

• Coordinated calls for 80+ agents.

• Ordered office supplies.

• Trained new office personnel.

• Trained new agents on all office systems.

• Implemented new phone system.

• Tracked payroll.

• Was responsible for all equipment problems and technical questions

EDUCATION

Harper College – Palatine, Illinois

Microsoft Office Certification – 2009

Ashford University – Clinton Iowa

Online Fast Track Classes – will complete

Master Program – Business Administration

with Minor in Finance - 2012

TECHNICAL SKILLS

SOFTWARE / TOOLS: MS Project, MS Office 2000/2003/2007, SharePoint, J.D. Edwards, Oracle, SAP, ERP, MAPICS,

BPICS, Peachtree, Quicken Books

VENDOR MANAGEMENT: Illinois Paper, Conagra Foods, Kellogg’s, Kraft/Nestle, and other various suppliers and

customers

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