Administrative Assistant Manager
Resume:
Elizabeth J. Rosenbeck
PO Box ***
Medical Lake, WA 99022
********@***.***
Education
Whitworth University, Spokane, WA
Bachelor Degree in Organizational Management, 2007
Computer Skills
Microsoft Office (Word, Excel, PowerPoint, Outlook, Visio)
Adobe Acrobat Writer
Bluebeam
ConstructWare
Any other software necessary to do the job.
Work Experience
David Evans and Associates, Inc., Spokane, WA
1/2008 - Present
Senior Project Coordinator
Provide administrative support to the civil engineering design team. Assist
in developing schedules and budgets. Report and advise staff on
budget/schedule status and potential corrective measures. Review, validate,
and correct charges on monthly invoices to clients. Administer contracts
for subconsultants. Coordinate input and assemble monthly progress report
for delivery to the client. Participate and take notes in meetings, then
prepare and distribute formal minutes. Manage all documentation associated
with existing and future design/engineering. Assist in preparing request
for qualifications and proposals for potential work. Assist in preparing
contract documents. Archive closed projects by data entry and shipping off-
site for storage.
CH2M HILL, Inc., Spokane, WA
5/2001 - 12/2007
Project Assistant/Office Manager
Provide administrative support to the engineering design team and
construction management team for the Program Management Office (PMO) at the
Riverside Park Water Reclamation Facility (RPWRF). Review, validate, and
correct charges on the PMO invoice to the City of Spokane (Client).
Administer contracts for subconsultants. Approve all invoices to CH2M HILL
relating to the RPWRF Program. Coordinate input and assemble monthly
progress report for delivery to the Client. Participate and take notes in
meetings, then prepare and distribute formal minutes. Process change
orders, RFIs, and payment applications. Manage all documentation associated
with existing and future design/engineering and construction projects.
Developing or reviewing major acquisitions and making recommendations for
corrective actions and improvements. Process design specifications.
Coordinate design projects into electronic bid packages. Designated Office
Safety Coordinator. Overall management of PMO, including copiers, printers,
supplies, and general upkeep.
Sacred Heart Medical Center, Spokane, WA
6/2000 - 5/2001
Secretary I
Provide administrative support to the Patient Access and Financial Services
Department, approximately 120 employees. Manage procurement of supplies and
equipment and track those budgets and costs. Review and approve timesheets.
Run cost reports and accounts receivable reports. Manage on-site and off-
site storage of records and data. Coordinate schedules and meetings,
including taking minutes. General office administration.
Science Applications International Corporation, Lakewood, CO
11/1994 - 4/2000
Administrative Assistant (6/1998 - 4/2000)
Provide administrative support for 54 employees of the Midwest District in
the Field Support Services. Division of the Health Care and Enterprise
Solutions Sector, 50 of which are off-site throughout the Midwest United
States. Track contract and overhead budgets and costs. Maintain Midwest
District Standard Operating Procedures. Update monthly time sold report.
Conduct and submit data calls. Arrange travel, process expense reports,
enter time card data. Track training and tuition reimbursements. Coordinate
site assessments. Troubleshoot payroll and accounts payable issues. Clear
cost report discrepancies and suspense reports. General office
administration.
Purchasing Rep/Property Manager (11/1996 - 6/1998)
Provide administrative support to the Energy Division. Create purchase
requisitions, purchase orders, and bill of materials. Follow up with
vendors on deliveries, and trouble-shoot with central accounts payable.
Electronically track and manage capital assets, non-capital assets, and
government property. Process paperwork for hiring and timecards for
temporary labor. Assist in document productions. Handle travel
arrangements.
Administrative Assistant (11/1994 - 11/1996)
Provide administrative support to staff at the Rocky Flats Nuclear Plant.
Researched and assembled proposals and compiled reports for the
Environmental Compliance Assessment System. Organized marketing luncheons.
Property Manager for capital equipment on-site. Prepared and compiled
comprehensive review packages, created and maintained detailed budget
tracking and planning database. Prepared staff timecards for input into
payroll system. Travel and meeting arrangements. Maintained filing systems
and interacted frequently with Department of Energy (DOE) personnel. Duties
as a Human Resources Representative included: Preparation and coordination
of hiring and terminating paperwork. Liaison regarding benefits concerns
and prepared and processed annual performance reviews for approximately 50
employees.
Raytheon Services Nevada, Las Vegas, NV
12/1991 - 10/1994
Administrative Assistant
Research background environmental and analytical data for soil and water
samples taken on Johnston Island and entered data into the Contractor's
Data Loading Tool (CDLT) for submittal to Headquarters Air Force Center for
Environmental Excellence (HQ AFCEE), Brooks AFB, for uploading into
Installation Restoration Program Information Management System (IRPIMS).
Provide general office administration and maintenance for 34 professionals.
Prepare and compile Waste Minimization and Progress Tracking System Monthly
Reports. Prepare Technical Description Documents. Compile scopes of work
for the fiscal year budget process maintaining Action Tracking System for
the Division, producing cost and labor reports from the financial database.
Compose and typed internal and external correspondence. Enter timecard data
on the central timecard database. Procure supplies, furniture and
equipment; answer phones, copy, fax, make travel arrangements, schedule
meetings and maintain filing system.
Science Applications International Corporation, Las Vegas, NV
5/1989 - 12/1991
Secretary
Provide general office administration and maintenance support for 20
professionals on the Yucca Mountain Site Characterization Project for the
Department of Energy (DOE). Prepare and compile proposals for government
contracts. Compile the FT 1992 and 1993 Work Authorization System/Field
Work Proposal. Prepare monthly Full-Time Equivalent Reports. Compile and
distribute monthly 90-Day Schedule and Mid-Month Reports, creating a Desk
Instruction for the Budget Analysis Review and Reporting system (BARRS)
database, assisting in the in-processing of new division personnel. Type
several scenarios for various budget exercises, interacting frequently with
DOE personnel. Prepare timecards, complete training records, make travel
and meeting arrangements, maintain filing system for Division Manager and
procure office supplies and furniture on an as-needed basis.
State Industrial Insurance Systems, Las Vegas, NV
11/1988 - 5/1989
Records Room Control Clerk
Maintain files of all closed claims for Workman's Compensation. Assist the
Microfiche Department preparing files for filming, filming files on
microfiche, verifying them and producing duplicates of each fiche for
second storage. Locate claims files to process incoming correspondence and
provide customer service to claimants.
General Communications Incorporated, Denver, CO
7/1987 - 5/1988
Subscription Fulfillment Assistant
Process subscription information for three magazines. Follow up on customer
complaints. Prepare reports for mailings.
U.S. Air Force, Anchorage, AK and San Vito, Italy
10/1981 - 4/1987
Direction Finding Controller
Overall responsibility of Direction finding Section included supervising
three airmen. Determine location of transmission signals of Morse, voice,
and high-speed printer.
Morse Systems Operator
Transcribe Morse Code. Perform preventive maintenance on related equipment.
Comply with all mandatory safety procedures. Conduct on-the-job training of
eight new technicians.
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