Human Resources Administrative Assistant
Resume:
Jennifer Payton
Nixa, MO *****
abjohu@r.postjobfree.com
SUMMARY
Extensive experience in human resources administration combined with
strong interpersonal and communication skills.
Highly self-motivated, energetic individual with a firm commitment to
improving company performance.
Dedicated employee with the ability to assess needs and streamline
procedures to meet aggressive objectives.
Thrives in fast-paced, dynamic environment; able to work effectively with
people at all levels.
SKILLS
Administrative Support Expertise
Experienced working within a structured hierarchy to support
administrative functions of a business with multiple offices worldwide.
Strong ability to analyze necessary procedures and to network to
coordinate multiple tasks while maintaining a personal touch with employees
at all levels.
Keenly aware of the importance of functioning well with diverse cultures
and personalities.
Able to listen effectively and resolve customer or employee issues with
tact, patience and sensitivity.
Office Support Skills
Proficient in all facets of office support, including file maintenance,
keyboarding, data entry, reception, scheduling, ordering, copying/mailing
and information reconciliation.
Skilled in performing initial phone and follow-up interviews and
completing background and reference checks for employment candidates.
Able to efficiently use computers, typewriters, copiers, multi-line phone
systems and facsimile machines.
Experienced and proficient with the following software applications: MS
Windows, MS Word, Excel, Access, e-mail, Internet, ADP E-time system.
Notary Public
EXPERIENCE SOLO Cup Company, Springfield, MO
Sr. Human Resources Administrator, February 2010 to Present
Assist in HR processes such as benefits, payroll, staffing, worker's
compensation, and labor relations.
Provide advice and guidance regarding benefits and leave administration,
payroll, and policy compliance.
Coordinates with temporary agencies to ensure staffing levels are met.
Ensure timely and consistent entry of payroll data into HRIS, and
reconciles for data accuracy.
Administer the union job bidding program.
Provide new hire orientation for hourly employees including working on new
hire documentation and HR training.
Maintain and update local HR database and ensure timely information
transfer to corporate office.
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JENNIFER ANNE PAYTON Page Two
Springfield Sign & Neon., Springfield, MO
Administrative Assistant, June 2009 to February 2010
Responsible for performing a variety of technical and administrative
support functions.
Perform a complete range of office support functions, including multi-line
phone systems, greeting visitors, processing mail and faxing.
Create all and maintain all work and service orders for production,
installation, and the service department. Also creates contracts and
subcontracts to be awarded to subcontractors.
Work with multiple city and state agencies across the US to secure
permitting for the installation of signage.
Input daily timesheets for service, installation, and production. Make
corrections to employee time as needed. Inform employees weekly of their
time so as to avoid overtime.
Serves as a first line in communication between customers and salesmen,
managers, accounting, and purchasing department.
Acts as safety officer to ensure employee, vendor, and customer safety.
Emery Sapp and Sons, Inc., Springfield, MO
Office Manager, November 2007 to June 2009
Prepare and assemble new employee packets with orientation procedures;
assist employees in getting drug testing and new hire orientation.
Follow-up with employees and data entry personnel to ensure that all
paperwork is completed timely. Work with HR department in Columbia to
ensure employees get paid and that any mistakes in pay are quickly
reconciled.
Responsible for pending, current and completed job files. Also creates
contracts and subcontracts to be awarded for projects. Ensure requests for
W9 and Certificates of Insurance are requested and received.
Maintain office supply budget, checkbook, and issuance of checks to
employees. Maintain all needed supplies and ensure they are replenished.
Ensure employees have proper safety equipment and replenish as needed.
Set up and terminated utilities as needed by new and completed projects.
Support management as needed. Also, answer phones and greet incoming
visitors
RGL-Forensic Accountants and Consultants, Nixa, MO
Human Resources Specialist, June 2006-August 2007
Responsible for a complete range of human resources functions, including
initial screening, resume review, and scheduling interviews, as well as
follow-up with applicants to further the hiring process and complete all
required documentation.
Prepare and disseminate monthly reports for partners, upper management,
and directors, as well as weekly reports for the controller and HR
director.
Prepare and assemble new employee packets with orientation procedures;
assist employees in setting up and training for e-mail, voicemail and
intranet access.
Follow-up with employees and data entry personnel to ensure that all
paperwork is completed timely and the new hire is placed into HRIS and WW
staff listings.
Complete documentation and make appropriate internal contacts to ensure
that employee terminations are properly processed.
Maintain the CPE/CFE data and create related certificates.
Assist in planning and implementation of company training institutes,
meeting the director's objectives.
Coordinate the monthly reconciliation between Juris time entries and HRIS
software entries, making adjustments as appropriate.
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JENNIFER ANNE PAYTON Page Three
RGL-Forensic Accountants and Consultants, Englewood, CO
Accounts Payable/Executive Assistant, July 2005-June 2006
Responsible for performing a variety of technical and administrative
support functions, including management of office duties, maintenance of
supplies, inbound and outbound mailings and general office reception
oversight.
Performed accounts payable functions for 18 offices, including
receipt of invoices, locating missing or past due invoices, data entry into
AP systems for payment run, development of system checks to ensure no
duplicate payments, cutting checks and maintaining vendor files.
Assisted in maintaining accounting records and payment files related
to payments made to both vendors and client retainer refunds.
Created monthly reports for the controller for AP expenses to be
accrued in subsequent months.
Communicated regularly with managers and staff; answer AP-related
calls and e-mails.
Assisted in scheduling and coordination of company-wide training
sessions, including preparing documents and tracking employee travel plans.
Penhall Company, Denver, CO
Accounts Payable/Payroll/Human Resources Assistant, March 2004-February
2005
Performed duties in payroll, certified payroll, human resources and
accounts payable.
Served as administrative assistant to the regional safety manager,
division manager and sales associates.
Cross-trained in job costing and accounts receivable.
Performed a complete range of office support functions, including
multi-line phone systems, greeting visitors, processing mail and faxing.
EDUCATION American Intercontinental University, Hoffman Estates, IL
Bachelors of Arts in Business Administration, November 2009
Concentration: Operations Management
American Intercontinental University, Hoffman Estates, IL
Associate of Arts in Business Administration, March 2008
Concentration: Human Resources
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