rebecca dill
Raleigh, NC 27616
abjm83@r.postjobfree.com
Objective:
Experienced Administrative Assistant with excellent organization and
administrative skills. Highly efficient, motivated, experienced in
handling large work volume, juggling priorities, and performing well in a
demanding high-pressure work environment. Noted for strong interpersonal
and communication skills.
Skills Summary:
. High level administrative support
. Advanced Word
. Advanced Excel
. Advanced PowerPoint
. Advanced Outlook
. Internet Skills
. Intermediate ProjectWise
. Intermediate Lotus Notes
. Travel Planning
. Meeting Planning
. Budget assistance and tracking
. Contract preparation
. Supervisory experience
Professional Experience:
Library Assistant
Ajilon Professional Staffing, Raleigh, NC
August 2010 - Present
Contract
Contract position with Peace College as a Weekend and Evening Supervisor.
. Supervise evening and weekend students.
. Provide walk-in and telephone reference services.
. Perform circulation operations within the Mandarin Integrated Library
System.
. Ensure materials are accurately shelved.
. Prepare items for rebinding.
Project Assistant May
2007 - March 2009
BE&K Engineering, Raleigh, NC, "Company Layoff"
Provided high-level project support to four project managers and
engineering staff.
. Prepared requests for bids and ensured release to prospective clients
by the deadline.
. Prepared job estimates and provided to clients.
. Reviewed invoices for accuracy of information prior to sending to
clients, thus expediting the payment process.
. Developed monthly project progress reports for clients and delivered
to clients by the deadline.
. Coordinated travel arrangements for staff.
. Safety coordinator for employees visiting client sites, ensuring all
employees were up-to-date on the clients' safety procedures.
Executive Assistant September
2006 - February 2007
The Greer Group, Raleigh, NC
Contract
Provided Executive level support to clients of The Greer Group: Hospice of
Wake County and NC Department of Environmental and Natural Resources.
. Administrative support including drafting correspondence and
maintaining calendar.
. Processed donations with 99.9% accuracy by documenting in database,
tracking donation information and mailing thank you letters to donors
in a timely manner.
. Managed pledges for capital building campaign.
. Responsible for processing new and renewal water sewer permits with
100% accuracy in meeting state guidelines.
Executive Assistant July
2005 - August 2006
Blue Cross and Blue Shield of Florida, Jacksonville, FL, "Relocated"
Provided executive-level support to Vice President of Governmental Affairs.
. Managed all political campaign contribution requests and disbursements
with 99% accuracy and meeting deadlines.
. Coordinated Vice President's fundraising activities.
. Coordinated meetings, phone conferences and travel plans.
. Tracked divisional budget, with 100% accuracy in ensuring division
stayed on budget.
. Prepared timely and accurate State Legislative Lobbying Reports with
100% accuracy in submitting by deadline.
. Prepared complex expense reports with a 99% accuracy and in a timely
manner.
Administrative Support
September 2003 - November 2004
Westaff Temporary Services, Inc., & MCSS, LTD, Reno, NV, "Relocated"
Contract
Diverse temporary assignments while seeking full time employment.
. Managed the production of large mailings to include database
management and mail merges, with 100% accuracy and meeting mailing
deadlines.
. Managed and processed payroll agreements with 100% accuracy for
approximately 200 clients and consistently met production quotas.
. Indexed files and researched requests for copies of tax documents
consistently meeting production quotas.
. Created flyers for non profit computer sales program.
. Managed customer service for sales of refurbished computers.
Planned Giving Coordinator
September 1994 - June 2003
Prison Fellowship Ministries, Landsdowne, VA, "Relocated"
Rapidly and regularly promoted within the organization. Positions held
during nearly decade long tenure also include: Administrative Coordinator,
Administrative Services Specialist, and Secretary.
. Integral member of project team that reviewed, evaluated, and
recommended new organization-wide database resulting in $1 million
savings for organization.
. Personally assisted with design of new database. Design resulted in
realization of revenue goals exceeding $13.5 million.
. Nominated for Prison Fellowship Outstanding Service Award.
. Provided executive-level administrative support to three Vice
Presidents and six field directors.
. Provided secondary support to the Senior Vice President as needed.
. Prepared contracts for gift annuities with 99.9% accuracy.
. Assisted Vice President with preparation of annual and three-year
reports, divisional expense budgets of $15 million and organizational
revenue budget of $38 million.
. Managed major donor pledges totaling over $5 million.
. Managed production of monthly mailing process to over 650 major
donors, with a 100% accuracy in meeting mailing deadlines.
. Managed customer service for Planned Giving department.
. Prepared meeting minutes.
Professional Certifications:
Certificate, Business and Secretarial
Jones College, Jacksonville, FL