Administrative Assistant Accounts Payable

Sharmila S. Deba

***** ***** *******, ***.***, Houston, TX 77090

Mobile Phone: 713-***-**** Email: abjlji@r.postjobfree.com

QUALIFICATIONS SUMMARY:

Skilled and dedicated Administrative Assistant with over five years

experience coordinating, planning and supporting daily operational and

administrative functions.

Demonstrated capacity to provide comprehensive support for

executive-level staff; excel at scheduling meetings, coordinating

travel, and managing all essential tasks.

Proven track record for planning, coordinating and developing

presentations for corporate luncheons, special events, corporate

agendas and itineraries.

Proficient in Microsoft Office Suite (Word, Outlook, Excel,

PowerPoint), Multi-line phone systems, 10-Key by touch, Keystroke 55

wpm, Management of Online Calendars.

Excelled in the following computerized programs: PSI-EFI Print

Management Software, SAGE Business Works Accounting Software.

PROFESSIONAL EXPERIENCE:

2010-Present Enchanted Smiles-Family

Dentistry Humble, TX

Administrative Assistant/Front Desk

Provide Administrative support to the Dentist and assisted in all front

desk duties.

Performed administrative duties such as keeping up with the dentist

schedule and helping with the search to acquire new employees. Recording

and depositing checks received by the company. Open, sort, and distribute

incoming correspondence, including faxes, and email. Scheduling

appointments for patients. Posting out patient charts at the end of the

work day, and then submitting Medicaid, Chip, Insurance and Star Health

claims. Explained treatment to patients. Posting Medicaid, Insurance, Chip,

and Star Health payments to patient's accounts. Contacted Insurance

companies to check the status of claims. Used the Dentrix software.

2005/2006-2009 Nicholas Earth

Printing Houston, TX

Administrative Assistant

Provide hi-level administrative support to the CEO and President of a

leading minority-owned manufacturer of commercial lithographic printing

with more than $31 million in annual revenue.

Perform a variety of key administrative support functions, addressing

inquiries from current and potential fortune 500 clients, communicating

with affiliated companies regarding customer initiatives and maintaining

new client database. Prepare meeting agendas and carefully coordinate

presentations for potential clients. File and retrieve of sensitive

corporate documents, records, and reports; open, sort, and distribute

incoming correspondence, including faxes and email.

. Reduced administrative expenses in first few

months by identifying cost-effective procedures when organizing

special events, travel, corporate meetings and by negotiating with

current and potential vendors.

. Maximized business relationships with the

distribution of company literature to potential clients to

stimulate client interest and increase sales leads.

. Streamlined front office procedures by creating

electronic requests and requisitions for general office supplies

and securing additional savings by purchasing through a corporate

savings program.

Accounting Assistant

Provided hi-level accounting support by assisting the controller with

accounts payable, accounts receivable, timesheets, filing, online banking,

and other duties as needed.

Prepare and receive purchase orders in accounting system, process and enter

invoices for accounts payable, select invoices to pay and create checks to

process accounts payable payments. Process and prepare job costs sheets in

accounts receivable, submit preliminary invoices to sales for approval,

process and print out final invoices and submit to customers. Review and

edit timesheets daily, enter into payroll system for processing and submit

payroll biweekly to Payroll Company for processing.

2005 Mr. & Mrs. Watkins

San Antonio, TX

Nanny

Duties included assisting both children with homework, clean up and light

cooking, take children to extracurricular activities, assisting the

children with study and teach effective ways to study, daily routine of

exercise with one of the children daily.

2004 Raintree

Academy Spring, TX

Toddler 1 Teacher

Duties included attending to Children's needs including providing snacks

and meals, taking them outside for playtime, and cleaning the classroom

every evening.

EDUCATION

2006 North Harris College

Houston, TX

Majored in Graphic Design.

2008

Administrative Assistant Certificate-took some courses

2005-2006 University

of Texas at San Antonio San Antonio, TX

Majored in Early Childhood-4th grade

Member of the Indian Cultural Association.

2001-2005 Chester W.

Nimitz High School Houston, TX

Graduated on the recommended plan in 2005.

Member of The Yearbook, Tennis, Band, T.A.F.E., Science & History Academic

Associations.

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