Manager Administrative Assistant
Resume:
Mary C. Bauer
*** *. *** ****** . ******, Arizona 85719
abjfl2@r.postjobfree.com
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SUMMARY
Proficient in Office Management, Fundraising, Program Development, and
Program
Administration developed through extensive professional experience.
. Strong professional working relations and communication abilities.
Articulate, professional, and reliable; an effective liaison with people
from many different backgrounds.
. Outstanding organizational skills; effective at multitasking and
prioritizing.
. A team player. Known for enthusiasm and rapport with others.
. Versatile and adaptable. Quick to learn new skills and procedures.
. Well-versed in office management and administrative functions.
Experienced with Microsoft applications, including Word, Outlook, Excel
and Access. Database development and maintenance. Knowledge of Adobe
PageMaker and a wide variety of office equipment. Experienced with
desktop publishing.
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PROFESSIONAL EXPERIENCE
Water Resources Specialist/Administrative Assistant
Arizona Department of Water Resources (ADWR), Tucson, AZ (June 2003 to
April 2010)
Instrumental in overseeing the daily administrative operations of the
Tucson Active
Management Area (TAMA) office of ADWR, while concurrently maintaining a
Water Resources Specialist position.
Responsibilities included:
. answering public questions pertaining to water rights, well drilling,
conservation, regulatory issues and various other agency programs
. providing information on data requests
. assisting with grant writing to fund the development of educational
tools
. attending Groundwater Users Advisory Council (GUAC) meetings, a
governor appointed commission, and preparing meeting minutes to advise
the agency director on recommendations from the GUAC
. administering the TAMA Modified Non-Per Capita Conservation Program,
a best management approach to water conservation
. maintaining financial records, purchases and direct deposits
. coordinating travel arrangements for department staff
. assisting in contract coordination and oversight
. assisting in the production of educational outreach materials
. attending and supporting outreach events relating to water resources
and conservation
. database development and maintenance
Mary C. Bauer
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. ensuring maintenance upkeep on state vehicles and office equipment
. providing general assistance to staff members
Executive Director
Southern Arizona Water Users Association (SAWUA), Tucson, AZ (2002-2003)
Assisted with the administration of this non-profit organization, whose
members work on water resource issues and coordinate their efforts.
Responsibilities included:
. assisting the Board of Directors in long and short range planning
. providing administrative support in conjunction with the president
. organizing, coordinating and directing overall activities of the
Association
. providing reports summarizing meetings attended
. overseeing finances
. maintaining tax status security
. preparing correspondence, agendas and materials for regular meetings
. producing minutes of Board meetings
Executive Assistant/Office Manager
Southern Arizona Water Resources Association (SAWARA), Tucson, AZ (1989 to
1995) (2001-2002)
Tucson Regional Water Council (TRWC), Tucson, AZ (1995 to 2001)
Instrumental in supporting outreach, education, and advocacy activities of
these non-profit water management and conservation organizations.
Responsibilities included:
. managing daily operations
. coordinating a variety of activities with tight budget constraints
. point of contact for public and media
. handling requests for information
. distributing educational materials
. writing, editing and designing printed materials
. producing financial and fundraising reports for Board of Directors
and accountant
. recording and documenting minutes of monthly meetings
. coordinating promotional and informational mailings
. processing bulk mailing and distributing newsletters to over 1,000
members and
subscribers
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. calculating and monitoring costs for each mailing
. controlling member account activities
. tracking accounts payable and payroll
. invoicing contributors, including follow-up thank you letters
. processing W-9 applications for contributors
. assisting with annual audit
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EDUCATION AND TRAINING
Associate Graduate, Business and Office Administration . Pima Community
College, Tucson, AZ
Trained in business administration, including word processing, database
management, data entry, filing, record keeping, and transcription.
YWCA Women on the Move seminars, Tucson, AZ
Ongoing professional development seminars and networking.
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COMMUNITY INVOLVEMENT
Fundraiser and Volunteer Coordinator . Kino School, Tucson, AZ
Assisting with fundraising and staging events for this private school.
Committee Member/Database Manager . Earth Day Festival, Tucson, AZ
Participation in organizing this community-wide event, including
coordinating mailings, database management and assisting with setting up
booths/displays.
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PROFESSIONAL REFERENCES AVAILABLE
Contact this candidate