Executive Assistant Management

Maria L. Paino

*** ** ** ******* ? Deerfield Beach, FL 33442 - 954-***-****

**********@*****.***

Highly qualified, motivated and discrete professional with over 10 years

experience providing high level support to senior executives. Excellent

time management and organizational skills. Detail-oriented, assertive,

efficient and resourceful. Flexible, able to adapt to changing priorities

and maintain a positive attitude and strong work ethic. Experience

managing complex calendars, spanning across multiple time zones. Strong

background in managing multiple projects under tight deadlines. Strong

ability to direct, lead, negotiate and act as a liaison between multi-

disciplinary departments. Outstanding verbal and written communications

skills in English and Spanish.

PROFESSIONAL EXPERIENCE

Western Union, Sunrise, FL Jan

2007 - Jul 2010

Number one global money transfer company with annual revenue of $4.5

Billion. The LACA office has a highly complex operation with four global

brands involving on-going business in 42 Latin America and Caribbean

countries and territories; with more than 1,300 employees in seven

countries and 50 International Agents.

Executive Assistant to the Executive Vice President (EVP) Latin America &

Caribbean (LACA)

. Managed all professional and personal affairs for the EVP.

. Coordinated internal and external meetings; scheduled video

conferences and conference calls. Took meeting minutes and prepared

reports as needed.

. Arranged extensive domestic and international travel including

itineraries, airfare, ground transportation, hotels, dining and

entertainment.

. Processed monthly expense reports reflecting supporting documents;

processed and coded invoices.

. Organized and maintained confidential files for the EVP

. Managed all incoming calls; screened correspondence and emails for the

EVP and composed appropriate responses and follow up.

. Coordinated especial projects exercising ability to improvise, improve

procedures and meet demanding deadlines

. Organized the Quarterly Senior Executive meetings and Regional Agent

Meetings. Duties included selecting hotels, negotiating contracts and

rates; coordinating agenda and activities.

ChildNet, Inc., Plantation, FL

Jul 2002 - Dec 2006

Private, not for profit organization created in 2002 to manage the child

welfare system in Broward County.

Executive Assistant to the President / CEO

Intricately involved in the company's start up and growth: developed forms,

filing systems and office protocols and provided confidential

administrative support to the President, Board of Directors and senior

management.

. Organized monthly on-site Board meetings took minutes, drafted Board

resolutions, and correspondence. Prepared monthly reports for the

Board.

. Prepared confidential management reports, charts, graphics and other

documents in Power Point, Word and Excel for internal and external

use.

. Made domestic travel arrangements for the President / CEO.

. Maintained databases, updated personnel directory, prepared invoices,

and managed daily office operations.

. Supported the Community Relations Director in organizing fund raising

activities such as a silent auction art exhibition, a fund raiser

gala and several child welfare agencies forums for case workers to

deliver a comprehensive local system of care.

. Provided social workers with information on medical providers and

resources available for the children under ChildNet's care to

facilitate their workload to ensure appropriate and timely services

are available to children and families involved in the dependency

system.

U.S. Embassy, Lima, Peru 1981 -

1999

The U.S. Government diplomatic mission in Peru.

Senior Public Affairs Specialist Jan 1995 - Nov 1999

Lead Foreign Service national employee responsible for broadcast media.

. Drafted speeches for the U.S. Ambassador, Deputy Chief of Mission and

other USG Officials for public functions; prepared press releases and

other public affairs materials to promote U.S. foreign policy in

Peru.

. Organized press conferences to support Embassy activities as well as

major Embassy public affairs events.

. Translated official documents from English to Spanish to be published

in the U.S. Embassy webpage and by the Peruvian media; served as

interpreter when needed.

. Maintained close relations with Peruvian radio and television news

media to secure media placement of Embassy policy documents and

materials.

Other Positions at the U.S. Embassy 1981 - 1995

Information Assistant, Executive Assistant to the Press Attach and

Switchboard Operator

EDUCATION

Associate Degree in Literature, Ponticia Universidad Catolica, Lima, Peru -

2001

Associate Degree in Public Affairs, Universidad del Pacifico, Lima, Peru -

1987

Bilingual Executive Secretary, British Academy, Lima, Peru - 1980

Technical Proficiencies

MS Office Suite Email / Internet Shorthand English /

Spanish

Lotus Notes Microsoft Publisher/Access Concur

Typing 70 WPM Adobe Professional /

Axiom Photoshop

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