Manager Administrative Assistant
Resume:
Debra S Capistran
**** ********* **** ( Montgomery, AL 36116 ( H 334-***-**** ( C
334-***-**** ( abja51@r.postjobfree.com
Areas of Expertise
Administrative Assistant with Bookkeeping & Office Management Background:
Accounts receivable (accounts payable (bookkeeping( collections ( customer
service (client relations( marketing support
. Manage a diversity of routine functions and projects in a fast-paced,
computerized corporate or healthcare environment.
. Analytical and detail-oriented with a proven record for producing
quality work within strict timelines.
. Demonstrate excellent communication, organizational, time management,
and problem solving skills.
. Exercise strong work ethic, independent judgment, decision-making
abilities, and a high level of confidentiality.
PC; MS Word/Excel, Outlook, QuickBooks PPS Accounting 2006 & 2008,
Government Forms Software SF330
Summary of Career Achievements
. Self-starter, ability to work independently.
. Strong desire not just to learn how to undertake a task, but to also
understand it.
. Expedited administration routines and made the filing system more
efficient.
. Developed manual data board system for communicating effectively with
courier thus saving company time and gasoline expenses.
. Detected an error in the scope of information being submitted as basis
for Use Tax purposes saving the company thousands of dollars per year.
. Designed and implemented new inventory system tracking supplies and
materials to keep adequate amount on hand for production without
overstocking.
. Ability to answer multi-line telephone system with correct grammar,
excellent telephone voice, with appropriate patience as needed, and to
write detailed telephone messages.
. Responsible for changing the log-in system on case work in the lab.
This allowed for cases to be found within the lab more quickly,
enabling the manager to communicate with clients without them having
to wait.
. Strong communication skills and attention to detail with analytical
ability.
. Goal oriented and determined to get the job done well.
. Reliable and professional with a sound work ethic.
Debra S Capistran - (2)
Professional Experience
Donofro + Walker Architects, LLC Montgomery, Alabama
Administrative Assistant, 2007 - Present
. Accounts payable/accounts receivable, payroll, payroll
liabilities, sales tax, marketing submittals, bank
reconciliation,
project specification books, shipped plans and specs, all
secretarial duties. Use of QuickBooks, Excel, Outlook,
Microsoft Office, and Government Forms sf330.
. Contact: Robert or Daphne Walker, Owners 334-***-****
Central Dental Studio, Inc.
Montgomery, Alabama
Administrative Assistant, 1989 - 2007
. AP/AR, payroll prep, daily invoicing, receptionist, liaison
between client and Manager, liaison between client and
technician, scheduling/calendar for Manager and
outside technician, ordering all supplies, tracking shipped
packages (UPS), all secretarial
duties, creating & sending any correspondence needed by
Manager. OSHA Record keeping and Filing.
. Contact: Harry C Wainwright, Manager 334-***-****
Other Experience
Clinic of Dr. D.L. Capistran Montgomery, Alabama
Office Manager/Front Desk Clerk
. Responsible for all phases of daily office operations. Started at
point of inception of new clinic. Assisted in purchasing everything
from paperclips to x-ray machine. Set up new clinic operations and
hired staff. Managed office assistants, schedules, wrote payroll,
payroll taxes. Filled in as Front Desk Clerk scheduling
appointments, assisting patients, AR, posting, hired my replacement.
. Contact: Dr. DL Capistran, Owner 334-***-****
Vinson Security Service
Montgomery, Alabama
Administrative Assistant
. Receptionist, secretary, payroll prep, Assist Branch
Manager in all phases of operation. Prepare all
correspondence with home
office in New Orleans. Responsible for scheduling security
guard personnel, with emphasis on keeping overtime to a
minimum.
Included interviewing, background checks, and hiring.
. Contact Number: 334-***-****
PerMar Security & Research Corporation Davenport, Iowa
Guard Division Manager
. Responsible for all phases of operation of Security Guard
Division. Managed two office assistants, six supervisors
and
approximately three hundred security guards. Emphasis on
keeping overtime scheduling to a minimum. In charge of
job reviews and documenting infractions to rules and
regulations, as well as firing and follow-up with
unemployment
compensations hearings. Also planned and organized company
picnic two years. Joined this firm full time as an office
assistant and was promoted to this position after
performance reviews.
. Contact: Michael Duffy, Owner/Chairman of the Board
Educational Background
Davenport West High School High School Diploma
(Davenport, IA)
Various Business Education courses sponsored by employers
Contact this candidate