Administrative Assistant Office

Ms. Angela Louise Soto

**** *. ******** ******

San Pedro, CA 90731

Home: 310-***-****

Cell: 310-***-****

Email: ******.******.****@*****.***

Summary:

.Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

including Photoshop & Illustrator

. Maintain daily calendars, scheduling meetings, travel, conferences and

workshops, etc

. Outstanding communications skills (written, verbal, listening and

presenting skills)

. Ability to work within a cross functional environment (Client & Internal

Relations)

. Oracle database management, communications, spreadsheets, graphics, word

processing, and desk-top publishing

. Exceptional organizational skill (coordinating projects, prioritizing,

meeting deadlines)

. Time management skills with focusing on results

. Understanding of office work flow and standard business principles and

operation

. Ability to work under pressure and meet tight deadlines (Strategic

Thinking & Leadership)

. Typing skills of 55 WPM

. Working knowledge on both PC and Mac Operating Systems

. Knowledgeable in modern office practices and office organization

Job Title: Executive Administrative Assistant for Vice President for

Development, Branch and Major Gifts, and for Thanh Hoang Senior Director,

Gift Planning

Employer: YMCA of Metropolitan Los Angeles, LOS ANGELES, CA

Dates: 10/07 to 09/09

Responsibilities: Provided extensive and confidential administrative

support for the Financial Development and Marketing Department.

. Coordinated meetings, workshops, and other events, catering and AV

support

. Managed outgoing mail, mail distribution, faxes, copying, package setup

for Fed Ex and UPS

. Handled incoming calls, message taking and placing calls as requested

. Generated routine forms, agendas, expense reports, check requests, charts

& spreadsheets

. PowerPoint presentations utilizing animation, utilizing templates and

master slides

. Assembled reference materials for meetings, updated itineraries

. Served as a liaison between IT and other departments

. Collaborated with accounting and Gift Planning on annuity protocol

(Stewardship)

. Maintained files (hard and electronic)

. Ordered department supplies and maintained equipment

. Supported recruitment, new hire process, benefit packages, handled job

announcements with:

Association for Financial Professionals, Philanthropy News Digest, and

yearly professional subscriptions

. Assisted in the development of departmental goals and objectives

. Maintained subscriptions and memberships

. Meeting minutes/transcribing

. Handled confidential matters with discretion and professionalism

. Coordinated data collection for periodic reports, marketing e-blast using

Constant Contact

. Attended all relevant training to keep up with software upgrades and new

technologies

. Served as back up to head Department Executive Assistant when needed. "A

True Team Player."

Job Title: Executive Assistant for President Managing Principal and CEO

Employer: Saiful Bouquet Structural Engineer Inc. PASADENA, CA

Dates: 07/04 to 05/07

Responsibilities: Coordinated and performed advance administrative duties.

. Utilized advanced technical skills for complex reports, RFI,

correspondence and special projects

. Managed proposal file workflow under supervision of Marketing

. Maintained and updated department manuals and subscriptions, RFI,

permits. All renewals for engineering licenses for President and CEO

. Calendar management and scheduling

. Planned venues and coordinated special company events and retreats.

Primary role in the design and distribution of announcements

. Coordinated travel arrangements and transportation

. Preparation of conference rooms coordinated all client meeting materials,

AV setup, food arrangements.

. Liaison between the department and corporate staff members, Architects,

Construction, Engineers, City Officials as well as applicants and vendors.

(Client & Internal Relationships)

. Prepared highly confidential and sensitive documentation for Human

Resource Department

. Front Reception back-up, multi-line phone, route callers, messages and

responded to inquiries

. Awareness in industry practices and affecting overall office operations

and culture

Job Title: Administrative Coordinator

Employer: Designer's Art of California, PALOS VERDES, CA

Dates: 07/03 to 05/04

Responsibilities: Provided general office, graphic design and Marketing

support

. General bookkeeping, invoicing, organized and maintained files (hard

copy/electronic)

. Managed bank deposits and credit card transactions

. Maintained adequate inventory of office supplies

. Coordinated and handled Boucher requests and special projects

. Special event planning (rentals and catering)

. Handled incoming / prepared outgoing mail and special packages (Fed Ex,

UPS)

. Maintained office equipment (copier, fax, scanners and printers)

. Designed advertising and collateral materials for brochure and other

print media

. Working knowledge with PC and Mac operating systems

. Trouble shooting office equipment and maintenance

. Personal errands

Job Title: Freelance Graphic Designer

Clients: Lindberg Nutrition, TORRANCE CA, L.A. Apparel News, LOS ANGELES,

CA, Max Muscle, ANAHEIM CA,

Dates: 07/02 to 06/03

Responsibilities: Designed and edited graphics for print media & on-line.

. Liaison between the Art Director, Marketing staff, Fashion Designer

and other departments

. I worked on site (MAC environment)

. Strong knowledge in all areas of production. Scanners, Creative

solutions

Job Title: Graphic / Office Assistant for Director of Operations

Employer: Visionaire Lighting INC, RANCHO DOMINQUEZ, CA

Dates: 06/00 to 04/02

Responsibilities: Conceptualized and implemented high quality print media

. Designed and edited graphics for print media & on-line and in house

request

. Maintained department records, files and media (hard & electronic)

. Coordinated the flow of projects within the department

. Liaison between Marketing, vendors and print brokers to facilitate on-

going projects

Personal Attributes:

High tolerance for stress, exhibited ownership over responsibilities and

assigned projects. Expressed ideas and thoughts effectively, accountability

and integrity, motivated to learn.

Education:

Focus: Excel and PowerPoint (2007 Version)

New Horizons, Culver City, CA

2007-2009

Certificate

Major: Computer Graphics-Multi Media

Platt College, Newport Beach, CA

1997-2000- Associates Degree

Major: Fashion Design

LATTC, Los Angeles, CA

1986-1989

Certificate (Graduated with a Gold and Silver Award)

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