Manager Project
Resume:
Cheryl Abelowitz
abj95e@r.postjobfree.com
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WORK SUMMARY
Action oriented and highly professional Executive Assistant with
exceptional skills as a business partner, gatekeeper and innovative problem
solver. Outstanding administrative experience with passion to
deliver unique solutions that connect to company operating framework,
objectives and values.
SUMMARY OF QUALIFCATIONS
Skillful and dedicated Executive Assistant with 20 years of executive
support and management
experience in coordinating, planning, and supporting daily operations and
administrative functions.
> Fully proficient in Microsoft Office Suites, Visio and Raiser's Edge.
> Adept at developing and maintaining detailed administrative and
procedural processes that reduce redundancy, improve accuracy and
efficiency, and achieve organizational objectives.
> Highly focused and results-oriented in supporting complex, deadline-
driven operations; able to identify goals and priorities and resolve
issues.
> Experienced event coordinator.
1 PROFESSIONAL EXPERIENCE
DIVX, INC., San Diego, California 2008
- Current
DivX, Inc. (NASDAQ: DIVX) is a leading digital media company that enables
consumers to enjoy a high-quality video experience across any kind of
device. We create, distribute and license digital video technologies that
span the "three screens" comprising today's consumer media environment -
the PC, the television and mobile devices.
Executive Assistant to CFO & Executive Vice President of Operations, Vice
President
Investor Relations & Compliance & Vice President of Engineering
. Manage calendars for the CFO, VP of Investor Relations, Corporate
Calendar, PTO Calendar and CEO personal calendar.
. Screen telephone, e.mail and mail correspondence.
. Schedule and coordinate quarterly BOD, Audit & Committee Meetings to
include preparation and timely dissemination of meeting notices,
minutes, resolutions, PowerPoint presentation, catering and
accommodations.
. Set up and coordinate meetings - both on and offsite, to include webcasts
and conference calls.
. Coordinate New Hire and Annual Compliance Training for both domestic and
international associates to include presentation materials, webcasts
and/or conference information.
. Agenda preparation for Analyst Meetings, Conferences and Non-Deal Road
Shows.
. Coordinate executives expenses for reimbursement.
. Arrange international and domestic travel - both business and
personal.
. Process invoices, Personnel Action Notices, check requests.
. Provide "Leader View" coverage on Earnings Calls.
. Exercise judgment and maintain extreme confidentiality.
SIDNEY KIMMEL CANCER CENTER, San Diego, California 2007
- 2008
Non-profit biomedical research institute whose mission was to translate
laboratory discoveries into non-toxic treatments for cancer, including
immunology, vascular biology, genomics, cancer cell biology and drug
development.
Executive Assistant/Department Manager to Vice President Institutional
Advancement
. Managed executive calendar, e.mail and voicemail and arranged
conference calls.
. Disseminated information or provided answers as appropriate.
. Coordinate executive expenses, including organizing travel and
accommodations, and expenses for reimbursement.
. Supervise receptionist/administrative assistant.
. Facilitate all aspects of monthly board meetings to include PowerPoint
presentations, meeting minutes, agendas and catering.
. Support the Foundation's community relations and communications
efforts by assisting the Events Coordinator with event-specific
correspondence as needed.
. Maintain donor database and provide reporting and analysis on donor
activity.
. Compose donor acknowledgment letters.
. Track and review department expenses.
LAW OFFICES OF SHANNON GLOVER & ASSOC., San Diego, California
2005 - 2007
Executive Assistant/Office Manager to CEO
. Managed executive calendar and e.mail, arranged conference calls.
. Coordinated executive travel, including hotel accommodations and expenses
for reimbursement.
. Compiled data and prepared reports, agendas, correspondence and memos.
. Facilitated monthly staff meetings to include PowerPoint presentations
and catering.
. Developed and maintained detailed administrative and procedural
processes that reduce redundancy, improved accuracy and efficiency,
and achieved organizational objectives.
. Examined procedures and recommended changes to save time, labor and costs
to improve quality control and operating efficiency.
. Responsible for all facilities management.
. Negotiated Vendor contracts.
NEOPOST, INC., San Diego, California 2004 -
2005
Neopost USA is the American operating company of Neopost S.A., based in
France. Neopost S.A. is the number-one producer of mailing and shipping
products in Europe, the second largest in the world.
Field Administration Project Manager
Responsibility to facilitate collaborative working
relationships between corporate and Branch offices to
ensure that processes and communication are efficiently
maintained
. Identified/resolved issues that would allow greater
efficiency and accuracy to branch office operations.
. Worked with corporate Administrative Operations Managers to
design and implement standards of
accountability for branch administrators; identified trends
and root cause of issues; recommended and
managed action plan for improvements.
. Developed, maintained and executed skills assessment plan for
branch administrators.
. Designed and implemented annual branch administrative training to include
training materials, guest speakers, venue, travel and accommodations.
. Hiring Manager for Branch Administrative Assistants
nationwide.
. Developed and sustained a fixed asset inventory format for
each branch office.
. Coordinated and managed all branch real estate activities to
incorporate lease status, contracts, layouts,
furniture requirements and branch relocation.
. Negotiated vendor contracts.
NEOPOST, INC., Hayward, California
2003 - 2004
Manager, Sales Operations
Responsibility to support a $130 million dollar sales division
consisting of 300 employees and 32 branch
locations throughout the United States
. Liaison with all functional areas of business.
. Core member Siebel CRM transition team.
. Supervised 32 branch administrators. Redesigned job descriptions and
pay structure for 32 administrators nationwide. Conducted semi-annual
salary and cost of living analysis.
. Worked with corporate Administrative Operations Management to design
and implement processes for
Order Entry and Order Fulfillment.
. Developed SOP for Real Estate and facilities. Coordinated and managed
all branch real estate activities
including lease status, contracts, layouts, furniture requirements
and branch relocations.
. Designed and implemented annual branch administrative training to
include training materials, guest
speakers, venue, travel and accommodations.
. Approved all department expenses.
THE HOME DEPOT SUPPLY, San Diego, California 1999 - 2003
Home Depot Supply is a leading wholesale distribution company, providing a
broad range of products and services to HD professional customers in the
Infrastructure & Energy, Maintenance, Repair & Improvement and Specialty
Construction markets.
Executive Assistant to Vice President of Sales
. Coordination of executive calendar, screened e.mail and mail
correspondence, organized conference calls.
. Disseminated information and provided answers as appropriate.
. Coordinated executive expenses, including organizing travel and
accommodation.
. Track and review all department travel charges.
. Coordinated department and divisional meetings and activities.
. Developed PowerPoint and multi-media presentations for company wide
committee and staff meetings.
. Exercised judgment and maintained extreme confidentiality.
Significant Accomplishments / Professional Certification and Training:
Advanced Excel
Advanced Word 2000
PowerPoint 2000 - PowerUser
Star Award - Recognition of Achievement and Performance
Hero Award - Recognition for associates who provide "Exceptional
Services - No Exceptions"
Education Anchor Business College - Diploma
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