Administrative Assistant Supervisor
Resume:
Robin Stewart-Drake
Madison, AL 35758
*************@*****.***
**/**/**** ** *******. Hrs Per week: 40 hours; Configuration and Data
Management, Aerotek (Northrop Grumman), Huntsville, AL 35810. Supervisor:
Ingrid Hurley 256-***-****. (Contract Position)
Implement standards of SDRL deliveries. Ensure a timely delivery of SDRLs.
Maintain hard copy, electronic and disk files of SDRL deliveries.
Coordinates peer reviews by copying and distributing hard copy packages for
internal reviews. Update PRA and PCTR according to contract guidelines.
Maintain official CPAS for NG-Mission Systems. Maintain inventory list of
all equipment and their location. Performs internal audits and assist NG
and LMMS with audits. Obtain transmittal letters electronically (unsigned
from Contracts). Create Title Pages and obtain signatures (onsite and
offsite) from various signatories, scan, and email.
Plans/coordinates/reviews efforts of personnel involved in Configuration
(CM)/Data Management. Mail signed deliverables to Raytheon monthly.
Implements CM standards & guides. Records management, correspondence, mail
management control, property book keeping, and other internal management
control programs. Create reports or Data Accession List. Participates in
monthly conference calls. Maintain and deliver electronic files of Expended
Weekly Hours Report. Email distribution of contract delivered each month.
Respond to any contract related requests. Maintain office efficiency by
planning and implementing office systems, layouts, and equipment
procurement. Attend meetings, take minutes and distribute every Monday and
Thursday. Maintain inventory list of all equipment and its location.
Gathers statistics and data to be used in recurring or one-time reports
from numerous automated and manual resources. Coordinate any changes or
disposal with NG Property. Handle repair/replacement needs. Update and
distribute phone and safe list. Dispose obsolete records or materials.
08/11/2008 to 10/15/2008. Hrs per week: 40 hours; Administrative Assistant,
Aerotek (Northrop Grumman), Huntsville, AL 35810. Supervisor: Don Shiosaki,
256-***-****. (Temporary Position 3 to 6 months)
Prepared and tracked request of purchase orders for Electronic Systems.
Created and edited Excel spreadsheets and PowerPoint presentations;
coordinated and processed domestic travel arrangement, monitored designated
business travelers logistics, generated expense reports to ensure timely
and accurate reimbursement, reconciled charges, and verified payments to
corporate credit cards. Updated and managed supervisors calendar. Took
dictation and provided appropriate engineer with information. Entered time
and attendance in SAP. Updated contact information of customers. Scheduled
conference rooms. Distributed mail to appropriate employees.
05/01/2007 to 04/15/2009. Hrs per week: part-time and seasonal to date;
Administrative Assistant, McDonald & Dailey Tax Services, Huntsville, AL
35810. Supervisor: Mr. Bobby McDonald, 746-9333.
Prepared and maintained payroll reports, answer phone and greet clients.
Scheduled appointments, monitored calendar and data entry, and composed
correspondences. Reviewed annual budget for various companies while
analyzing variances and initiating corrective actions. Maintained office
services by organizing office operations and procedures. Prepared
individual, corporate, sales, and payroll taxes. Ordered and handled supply
requisition. Updated filing system; audited invoices against purchase
orders. Prepared invoices, checks, and financial statements; retrieved and
disposed of obsolete materials and records and resolve any discrepancies
with past documents. Processed incoming and outgoing correspondence.
Recommended and developed administrative policies and procedures. Prepared
correspondence and reviewed correspondence of others for procedural and
grammatical accuracy. Received and screened visitors and telephone calls,
provided routine information, controlled the Center's activities schedule.
Served as records management coordinator. Assigned and monitored clerical
functions of other employees as needed; prepared quarterly unemployment
report, social security and tax withholding reports; reconciled banks
statements, invoices, financial reports, drafting checks, accounts payable
and accounts receivable; assisted in the establishment and enforcement of
policies and procedures for the tax services. Variety of other
administrative duties as assigned;
04/17/2006 to 10/15/2006. Hrs. per week: 40 hours; Social Service
Caseworker,
Department of Human Resources. Scottsboro, AL 35769, Supervisor: Mary
Nixon, 256-***-****.
Developed a social service plan for a select caseload in child protective
services, adult protective services, daycare, child and adult foster care,
and/or adoptions. Provided on-going counseling and referral services, and
determined appropriate placement actions. Investigated abuse and neglect
cases; prepared case records, reports, and documents with state and federal
standards. Provided case notes, treatment plans, and evaluations.
Implemented social work techniques and methodologies in accordance with
appropriate laws, policies, regulations, and procedures to ensure that work
conformed to standards, regulations, and laws of state and federal
agencies.
05/17/2004 to 04/17/2006. Hrs. per week: 40 hours; Automation Clerk, U.S.
Army Space and Missile Defense Command. Redstone Arsenal 35898, Supervisor:
John Cady, 256-***-****.
Performed a variety of paralegal work in support of the USASMDC Office of
Legal Counsel. Conducted legal research for acquisition and general
issues. Assisted in preparing and maintaining judicial case files in
accordance with regulations. Develops reports and PowerPoint presentations.
Prepared non-technical correspondence on topics such as office procedures,
requests for the release of Army information such as records and documents,
and letters of acknowledgement, commendation, or notification. Made travel
arrangements in Defense Travel System (DTS). Assisted in retrieval,
transfer, and disposal of obsolete materials and files in the Legal
Reference Library. Assisted in preparing/redacting documents for release of
Army records and documents under Freedom of Information Act (FOIA).
Recorded time and attendance and other general administrative matters.
Ordered and maintained office supplies; managed scheduling and appointments
for the Chief Counsel; arranged conference calls; reviewed/composed
correspondence; organized and maintained designated conference room
schedules for availability; organized and maintained filing system in
accordance with regulations. Inputted Automated Time Attendance and
Production System. Coordinated and processed domestic travel arrangement,
monitored designated business travelers logistic, generated expense reports
to ensure timely and accurate reimbursement, reconciled charges, and
verified payments to corporate credit cards.
06/04/2003 to 09/2005. Hrs per week: 40 hrs; Supervisor-Counselor, Three
Springs, Owens Cross Roads, AL 35763. Dekari Nall, 256-***-****
Assisted Unit Coordinator with the maintenance of the counseling staff
schedule. Maintained professional and technical knowledge by attending
educational workshops and reviewing professional publications. Identified
materials needed and resolved any discrepancies. Provided a work schedule
for the counseling department. Provided written documentation on the amount
of medication received by the resident. Researched information needed for
meetings, appointments, and presentations. Implemented policy and procedure
for resident's to provide change and educated residents on life skills,
problem solving, and conflict resolution. Experienced supporting management
decisions; trained, recruited, coached and cancelled other employees.
Education:
Graduated from: Auburn University, B.A., 2003.
Training:
Microsoft Office (Word, Excel, PowerPoint, Outlook)
SAP
Clearance:
Secret
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