Administrative Assistant Sales
Resume:
KIMBERLY A. LOBRETTO
Holland, MI 49423
*********@*****.***
PROFESSIONAL EXPERIENCE
Coordinator (U.S. Open Sales & Hospitality Services)
September
**** - **ne 2010
Pebble Beach Company
Pebble Beach, California
Coordinated and managed all aspects of Prospect/Preview Days,
Update Sessions and Corporate Cup pre-events.
Developed and executed management procedures for the 2010 U.S.
Open within Conference Services.
Sold golf tee times and events to Corporate Hospitality clients.
Played a pivotal role in logistical operations pre and post U.S.
Open.
Developed Standard Operating Procedures (SOPs) for Conference
Services and operational departments.
Managed deposits, contracts and pertinent documentation for 160+
U.S. Open Corporate Hospitality clients.
Efficiently worked under multiple deadlines within scope of the
2010 U.S. Open Championship.
Coordinator (Catering & Conference Services)
September 2007 -
September 2009
Pebble Beach Company
Pebble Beach, California
Managed corporate group files from turnover to execution.
Provided direct support to Associate Director of Catering &
Conference Services.
Administered complete event planning for corporate clients.
Confirmed in writing to the client and all affected hotel
departments all group requirements.
Participated in pre-convention meetings, training and other
department meetings as required.
Accurately forecasted and maintained Catering & Conference
Services budget.
Processed and tracked all vendor invoices.
Played a key role in events such as; AT&T National Pro-AM,
Concours D'Elegance, Pebble Beach Food & Wine, Wal-Mart
First Tee Open along with numerous tournaments throughout the
year.
Oversaw all aspects of billing during special events.
Managed an office of twelve employees and directly supervised
Catering & Conference Services Administrative Assistants.
Responsible for interviewing and training all new Administrative
Assistants.
Executive Assistant
June 2006 - July 2007
Norris, Pern & French LLP
Grand Rapids, Michigan
Provided administrative support to two investment advisors and
the Director of Business Development.
Maintained required records and paperwork for clients.
Drafted contracts and paperwork for new clients.
Set-up new accounts with brokerage firms.
Performed client requested withdrawals, electronic transfers and
account changes.
Compiled quarterly reports and fee bills for approximately 100
clients.
Prepared financial reports for individual clients.
Researched stocks and mutual funds using various resources, such
as Morningstar.
Assembled and edited presentation/marketing materials for current
and perspective clients.
Assisted with all marketing efforts.
Logged incoming checks.
Directed incoming calls.
Greeted clients and guests.
Prioritized a multitude of tasks on a daily basis with minimal
supervision.
Instructional Aide (Reading)
November 2005 - June 2006
Cooper Elementary School
Plainwell, Michigan
Maintained student records, provided data entry assistance and
analyzed test results.
Worked with 15-25 children on a daily basis in grades K-2 on
fundamental reading and language skills.
Developed and maintained individual lesson plans for each child.
Collaborated with each teacher in order to monitor the progress
of each child.
Administrative Assistant
May 2001 - May 2005
American Bar Association
Chicago, Illinois
Provided direct support to Section Director and Assistant
Director.
Assisted in implementing 6-8 annual education and business
conferences.
Provided on-site support to meeting attendees, speakers and
leadership.
Created and distributed confirmation letters, participant
rosters, speaker packets and participant schedules.
Developed and assembled meeting materials for each participant.
.
Updated and created pages for the Health Law Section Web site.
Assisted with determining meeting logistics and specifications,
including social events, tours, dinners and receptions.
EDUCATION
Western Michigan University
Bachelor of Science, Psychology
PROFESSIONAL SKILLS
Business: Project Management, Event Planning, Tournament/Outing
Coordination, Contact Management, Sales, Marketing, Relationship
Building
Technology: Microsoft Office Suite (Word, PowerPoint, Excel, Access,
Outlook), Publisher, Windows Professional, Windows XP, Windows Vista,
Dreamweaver, HTML, FrontPage, Internet/intranet, Adobe Acrobat
Professional, LexisNexis, Westlaw, Delphi, SMS
*Complete list
of references will be furnished upon request
Contact this candidate