Administrative Assistant Manager

LEIA CASTELLO

**** ******** ***, **** **,

SAN DIEGO, CALIFORNIA 92115

abj3p3@r.postjobfree.com

619-***-****

EXPERIENCED EXECUTIVE/ADMINISTRATIVE ASSISTANT

Seeking a long-term career in a stable company with potential for growth. Proven to handle a

high-volume workload effectively. Detail-oriented and conscientious about meeting deadlines.

Exudes initiative while maintaining a strong work ethic. Adept to meet challenges head on and

resolving complex problems.

WORK EXPERIENCE:

ASSISTANT CASE MANAGER

Started 9/2009-Current ~ Ringler Associates

• Assistant to two Brokers and Case Manager

• Work for attorneys to assist with structuring settlements and work with insurance companies to

issue annuity contracts

• Open and Closes cases

• Submit medical records to acquire rated ages

• Submits documents to Medicare vendors to create Medicare set-aside reports

• Perform follow up tasks to collect all necessary paperwork required to issue annuity contracts

• Handle paperwork to be submitted to annuity companies

• Submit and confirm receipt of premium payment packages from attorneys to insurance

companies

• Proof and edit correspondence and emails to ensure accuracy and consistency before submitting

to attorneys and insurance companies

• PowerPoint presentations for Structured Settlement Events

• Personal assistant duties/side projects/reception duties/scheduling

***11/2008-09/2009 RECEIVED UNEMPLOYMENT***

EXECUTIVE ASSISTANT

Started 3/2008- Laid off 11/2008 ~ Knight & Carver Wind Group/YachtCenter

• Provided superior administrative support to president, including correspondence, legal

documents, financial management, events/logistics coordination, communications and policy

compliance, and problem resolution between two rapidly growing companies

• Updated and maintained CEO's extensive calendar/personal appointments

• Acted as Office Manager; set up all vendor systems

• Coordinated and set up high-level conference calls, board and management meetings, special

events and travel arrangements

• Answered incoming calls and in-person inquiries from customers and colleagues

• Acted as liaison and maintained open lines of communication among senior executives, board

members, shareholders, middle management and administrative staff

• Proofed and edited correspondence and emails to ensure accuracy and consistency; Coordinated

preparation and timely dissemination of company reports and PowerPoint slide presentations for

board meetings;

• Assisted managers with special projects/calendaring as needed

ADMINISTRATIVE ASSISTANT

Started 7/2007- Laid off 1/2008~ Lockheed Martin, San Diego, CA

• Managed phone and calendar for Program Manager

• Prepared minutes for meetings

• Prepared spreadsheets

• Prepared and formatted PowerPoint Presentations for weekly meetings

• Librarian for documentation upload system

• Managed all timecard input and training completion

• Relieved receptionist; Assisted with supply ordering and distribution

• Maintained and stocked supplies/coffee bar; Assisted with other documents and projects when

necessary

• Assisted other departments with projects/calendaring

DEPARTMENT SUPPORT ASSISTANT

Started 10/06- Ended 6\07~ Qualcomm, Inc., San Diego, CA

• Extensive travel arrangements both International and Domestic

• Expense Reports

• Billing Invoices; Ordered supplies

• Meeting Preparation; Meeting set up; Meeting clean up; Ordered Food for meetings; working

dinners and weekly breakfast and snacks

• Prepared and formatted spreadsheets

• Retrieved signatures from inventors for important documentation

• Logged in/out paralegal actions

• Distributed files/mail to corresponding paralegals/attorneys; Scanned/PDF’d documents via

interoffice and outside counsel

• Coordinated and organized file system in attorney’s offices/paralegals

• Handled Petty cash

• ETR-Domestic and International Shipping

• Liaison and “go-to” for entire department; Assisted departments of 25 employees with

projects/calendaring

Paralegal

Started 12/2005 –Received offer from Qualcomm 10/06 ~ Patenaude & Felix, APC, San Diego, CA

• Discovery-Propounding Responding • Client liaison

• Subpoenaed records

• Motions-MSJ; MJP, MTC

• Calendaring for multiple attorneys/court

• Prepared declarations

appearances

Legal Secretary/Paralegal

Started 3/2002 – Moved from OC to SD 8/2005 ~ Law Offices of Rafik Kamell, La Habra, CA

• •

Phones Handled Iron Mountain storage

• •

Calendaring Court Appearances Scheduled meetings with clients

• •

Transcription Travel arrangements

• •

Word processing Court filings

• •

Filing, Faxing, copying Archiving files

• •

Invoices/billing Subpoenaed records

• •

Mail Personal assistant duties/

errands/scheduling

Legal Administrative Assistant

Started 6/1998 – Started College 9/2000 ~ Law offices of John A. Crawford, Jr., San Diego, CA

• Phones • Prepared legal documents

• Transcription • Filing of court documents

• Calendar Court Appearances • Light bookkeeping

• Filing • Personal Assistant duties/scheduling

EDUCATION:

1999-Graduated from University City High School, San Diego, California-HS DIPLOMA RECEIVED

9/2000-6/2001 Miramar Community College, San Diego, California

9/2001 - 6/2002 Goldenwest Community College, Huntington Beach, California

Some College Coursework Completed

SKILLS:

Word, Word Perfect, Excel, Abacus, Legal Solutions, Tucan, Outlook, IP Master, MicroPatent,

Documentum, Adobe Professional, PowerPoint, Visio, SStars

ROP Certificate of Competency-Education

High School Diploma

Attended Indispensable Assistant Seminar-Certificate Received

Attended Financial Analysis Seminar-Certificate Received

Received Certificate of Participation from Christmas in July, City of Chula Vista

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