Manager Administrative Assistant

Phone 210-***-**** . abj34l@r.postjobfree.com

deanne marie mccutcheon

objective

A performance driven professional with proven expertise in providing

extraordinary senior administrative support to executive level staff with

extensive knowledge in travel.

computer skills

. MS Word, Excel, PowerPoint, Outlook, Access, Publisher, Peachtree,

SharePoint, Deltek, Lotus Notes, Windows 7, XP, and Vista as well as

HTML; Website Development; advanced Internet research

. Typing Speed is 80wpm

. Legal Software & Skills: 10 key by touch PBX, Legal Calendaring, Legal

Solutions, LexisNexis, IManage, ProLaw, Postage Meter Scanner and Delta

View Time Slips About Time

. Travel Industry Software: Sabre, Galileo, and Apollo

career accomplishments

Executive Assistant / Office Manager

GREEN MACHINE VENDING

. Upon hire, received 3 raises within first 6 months for continuously

excelling in following complex instructions.

. Received "Employee on the Spot" award in January 2009 and March 2010.

. Appreciated and accountable for converting the filing system from paper

to electronic filing.

. Increased efficiency for accounting by designing & creating an MS Excel

spreadsheet to reconcile and resolve travel accounting discrepancies.

Making it easier to analyze and review airfare, car rental & travel

advance reports each month.

. Cut travel expenses by nearly 40% by implementing a system that would

help utilize unused airline tickets about to expire.

. Setup & created a pre-paid, direct billing system for car rental

companies so our employees would not have to wait until after travel to

file for reimbursement.

. After 4 months as a file clerk / administrative assistant, promoted to

manage 3 file clerks, a runner & a receptionist.

Professional experience

Green Machine Vending

07/00 - PRESENT

San Antonio, Texas

Executive Assistant Global Operations / Office Manager

. Provides support to Chief Executive Officer, Vice President of Technology

and Chief of Staff by coordinating and maintaining their calendar to

arrange meetings, conferences, personal and professional events, ensuring

accuracy. In addition to serving as a personal assistant including running

personal errands.

. Prepares and maintains the CEO and Board Member's expense report in

addition to providing assistance in helping employee's fill out their

expense reports.

. Designed booklets, brochures, newsletters and invitations with desktop

publishing software

. Reconciling all business accounts, preparing and processing all invoices

and expense reports reflecting proper adherence to cost center budget

codes for billable and non-billable accounts.

. Arranges and maintains extremely sensitive & highly classified documents

in compliance with security procedures.

. Available after hours working over time to help resolve accounting

discrepancies and all employees business travel needs.

. Compose correspondence, memoranda and weekly reports for own or manager's

signatures as well as develops forms and reporting templates for travel,

corporate expenditures and daily planning.

. Explaining and providing assistance and follow up on company policies,

regulations, procedures and human resources practices.

. Maintains communication with select sources on behalf of CEO and CTO.

. Preparing domestic & international business travel arrangements for over

150 employees. In conjunction with, preparing itineraries, making sure all

required signatures approve travel, booking within a budget, negotiated

best rates, preparing travel advance forms, travel vouchers & maintaining

all travel records.

. Covers receptionist duties: fielding telephone calls, directing visitors,

reviewing and distributing mail. Handling supply purchasing, equipment

repair, coordination & maintenance of corporate account statement,

scheduling for all staff meetings & staff training, preparing and mailing

checks. Word processing, faxing & filing.

Education

San Antonio College San Antonio, TX

. Business Management, Computer Information Systems

. Degree not complete

. Certified International Travel Counselor

Judson High School Converse, TX

. Diploma

. Healthcare Internship

summery

( Sharp Retentive Memory ( Strong Research & Reporting Skills (

Communicates with Professionalism ( Adept at Multifunctional Roles (

Unsurpassed Analytical Thinker ( Innovative Problem Solver ( Team

Management Skills ( Juggles Multiple Concurrent Tasks ( Thrives Under

Pressure ( Loyal & Reliable ( Exercises Discretion in a Confidential

Environment (

Works with Classified Information

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