SARAH DUNCAN

**** *** ****** *****, ** 199**-***-*** 9911 abizqr@r.postjobfree.com

Of f i ce Manager/ Administrative Ass ist ant

Top notch assistant with eight years of experience managing business relations and special projects at the senior management level.

Serve as primary point of contact for and liaison between management, personnel, clients and vendors. Strong planner and problem

solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight

deadlines without compromising quality.

Offer advanced computer skills in MS Office Suite and other applications/systems including Adobe Acrobat and AutoCAD 2010

(beginner)

Key Ski l ls

Office Management Report & Document Preparation Records Management

Teambuilding & Supervision Spreadsheet & Database Creation Meeting & Event Planning

Policies & Procedures Manuals Multi Project Management Correspondence Creation, Editing,

Proposals Issue Resolution Tracking

Exper ienc e

BENNETT & ASSOCIATES, L.L.C., Houston, TX 2006 – September 2010

Project Administrator/Document Control Manager/Executive Assistant, March 2006 to September 2010

Receptionist (temp via Today’s Staffing Agency), January 2006 – March 2006

Offered dedicated support to Executive team, Senior Associates, Project Managers, and Staff Engineers ; crafting presentation

materials, and collaborating with multiple departments in improving overall quality and efficiency. Communicated regularly with

clients, vendors & contractors, scheduling meetings and addressing concerns specific to projects. Created document/quality control

department on multi billion dollar project specific to vendor documents; basic and detail design reports & drawings; RFI in and out

logs; purchase orders; and change orders. Maintained general office duties such as, schedules; trainings & certifications; event

coordination & planning; ordering of office supplies and ensuring office procedures were followed. Improved previous filing system

and implemented new procedures and electronic filing system for departments and specific projects. Increased efficiency through

producing office standard documents for invoices, contracts, company letterhead, and business cards. Worked with graphic designer

to create International and Domestic style business cards. Supported CEO/President in maintaining schedule, creating documents,

expense reports, travel itineraries and executing special projects. Praised for ability to multi task, meet deadlines and having a

professional demeanor in office.

ENGINEERING & FIRE INVESTIGATIONS, Kingwood, TX March 2001 – July 2004

Lab Technician/Administrative Assistant

Logged, prepared and tested samples on GS/MS and ICP and maintained evidence storage, billing and shipping.

Received new jobs and assigned to appropriate employees; dispatched fire investigative teams to scenes including arranging for

HAZMAT scenes for the states of TX, LA, OK and MS.

Directly communicated with clients and vendors to ensure customer satisfaction and project completion. Assisted with sales and

marketing; setting up potential client meetings with company presentations. Issued invoices and reports and was solely responsible

for overdue invoices and their collections. Approved and submitted expense reports for employees.

UNM HEALTH SCIENCE CENTER, Albuquerque, NM Aug 1999 to Dec 2000

Research Assistant

Compilation of data involving clinic research for grants; Maintained patient files; Scheduled patient appointments;

Ordered supplies for doctors; and arranged marketing meetings.

Educat ion

University of New Mexico, Albuquerque, NM – (1998 – 2000)

EMT B Certification

121 credit hours completed

Lonestar College – Kingwood Campus, Kingwood TX – (2001 – 2002 )

Academic Diploma

Associate of Science – 2002

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