Administrative Assistant Project Manager

Susan Heidenreich

**** ************ *****, **** *****, IN 46835

260-***-**** ? abix9n@r.postjobfree.com

Qualifications Summary

Dedicated assistant experienced working in fast-paced professional

environments reporting directly to senior level management. Proficient

working for companies and firms demanding; a positive outlook, strong team

environment, and exceptional organizational, technical, written and

interpersonal skills. Excel working independently and under pressure with

deadlines and heavy workloads. Highly ethical, and discreet; committed to

superior customer service and company satisfaction. Have adept experience

working with MS Word, Excel, PowerPoint, Expedition, DocuNet and Outlook

software.

Education

Full-time student studying for a degree in Business Administration 5/09 -

Present

Professional Experience

Weigand Construction Company, Inc., Fort Wayne, Indiana 3/08- 05/09

On-Site Construction Assistant

Served as administrative support to Sr. Project Manager, Project Engineer,

Superintendent, Safety Supervisor, and affiliated contractors, during the

construction phase of Parkview Field/Harrison Square Baseball Stadium.

. Set-up project files, prepare letters of intent, contracts,

subcontracts, purchase orders, and closeout manuals upon completion of

project, verify all contract requirements are met; insurance

certificates, bonds, waivers, notifications, certifications, and

submittals

. Process change orders (CO's), proposal requests (PR's), requests for

information (RFI's), Architect's supplemental instructions (ASI's)

. Maintain spreadsheets, compose, format and type correspondence,

reports, schedules, maintain current files

. Coordinated project appreciation events, and travel arrangements

. Answer multi-line phone, order supplies, process mail, order and

distribute drawing and specifications for bids, transcribe meeting

minutes, and prepare pay applications for City of Fort Wayne

Redevelopment Commission

W.A. Sheets & Sons, Inc., Fort Wayne, Indiana

5/06 - 3/08

Administrative Assistant

Provided administrative assistance to President, HR/Controller, Estimator,

superintendents, project owners, and affiliated outside contractors on

various construction projects.

. Process C.O.'s, PR's, RFI's, ASI's, cost letters, dictated meeting

minutes, pay applications and invoices, correspondence to architect and

subcontractors, maintain logs and project files

. Answer multi-line phone, order supplies, open and distribute incoming

mail, greet and assist customers, travel arrangements

. Set-up new projects in Expedition and Outlook, project files, prepare

contracts and purchase orders, maintain files

. Prepare bid documents, fax broadcast bid requests, distribute

architectural drawings

. Enter new employees into IN New Employee Reporting Center, set-up

personnel files, report workman's compensation injuries

City Securities Corporation, Fort Wayne, Indiana 3/03 - 5/06

Administrative Assistant, AR/AP

Provided various support to President, Vice President and brokers in firm,

maintaining up to date bookkeeping of current bond accounts

. Maintain financial bookkeeping and record keeping of construction funds

for firm's school finance activities throughout Northeastern Indiana

. Update spreadsheets, prepare official statements, correspondence, sales

meeting minutes, mailings, letters and correspondence

. Answer all incoming calls and direct and assist as needed

Trinidad Logistics (Fleming/K-Mart Distribution Center), New Haven, Indiana

3/01 - 2/03

Implemented set-up of human resource and administrative departments for new

distribution center

Human Resource Administrator

. Maintain all administrative duties formerly held as Administrative

Assistant

. Reclassified under Human Resource Department to handle additional

responsibilities within department; new hire interviews, background and

reference checks, presentation of benefit packages

Administrative Assistant

. Created position held

. Implement set-up of benefits and personnel files for all employees

. Assist Human Resource Department with payroll using Kronos software

for 200+ associates, maintain associate hours and overtime

. Implement and maintained daily point system for associates, issuing

corrective action and terminations reports

. Create and update various financial tracking spreadsheets and

reports for production, shipping, loading, receiving, and forklift

departments

. Prepare letters, correspondence, postings and presentations,

coordinate managerial meetings and preparation of minutes

. Served on Communications and Appeals Committees

. Answer all incoming calls and direct and assist as needed

Susan Heidenreich

Professional Experience Continued

Peyton's Northern (Kroger Distribution Center), Bluffton, Indiana 7/97 -

3/01

Executive Secretary

Executive Secretary to General Manager, providing administrative support to

upper management personnel

. Log various weekly recap figures and calculate totals for corporate and

Gagnon statistics on a daily basis

. Responsible for salary reviews, preparation of yearly progress reviews,

leave of absence documentation, and personnel files for management and

supervisors

. Prepare period ending financial statements

. Print weekly payroll for 1,200+ employees

. Preparation of travel arrangements and weekly Highlights recap for

Corporate office

Caylor-Nickel Medical Center (Bluffton Regional Medical Center), Bluffton,

Indiana 7/09 - 6/97

Responsible for providing support to Sr. Director of Quality Management and

medical staff. Maintained LIS operations and administrative support to

Director of Nursing and laboratory technicians, and processed patient

insurance claims in previous positions held within the medical center.

Medical Staff Coordinator (9/94 - 6/97)

. Manage credentialing and privileging process of medical staff and allied

health professionals

. Transcribe confidential medical and legal dictations

. Transcribe minutes and coordinate meetings for the Departments of

Medicine, Surgery, Executive Committee, Quality Counsel, Obstetrics and

Gynecology, Pediatrics, Patient Care Review and

Medical Staff Conference committees

. Summarize and distribute Press Ganey clinic, hospital, emergency room

and associate surveys

. Prepare weekly physician call schedule

Laboratory Computer Systems Coordinator (4/92 - 9/94)

. Handle daily LIS operation

. Prepare billing submission with correct ICD-9 codes, procedure codes and

special corporate account numbers

. Prepare daily abnormal value and cumulative and critical value reports,

input of data entry of microbiology and cytology tests

. Monthly archival of laboratory results in system

. Data input for CLIA mandated laboratory manual

. Calculation and submission of monthly statistics for total and average

daily phlebotomy activity and census figures

. Submit GYN and non-GYN cytology and histology charges and samples to

outside laboratory

. Medical Terminology course completed in 1992

Patient Accounts (7/90 - 4/92)

. Process patient insurance claims for commercial, Medicare, Champus,

workman's compensation and auto liability carriers

Contact this candidate