Project Manager Administrative Assistant

Summary Profile

Dynamic and goal-driven professional with extensive experience in all

aspects of property management in a variety of commercial and residential

settings. Background includes managing real estate for owners, renting

property, negotiating leases, supervising maintenance and all property

staff, including office, maintenance and security, in addition to all

contractors and vendors and maintaining asset value. History of completing

multiple projects with thoroughness and efficiency. Motivated and self-

driven with the aptitude to lead by example and create an environment of

integrity, character, accountability and trust.

Key Strengths

. Project Management

. Contract Negotiation

. Data Gathering and Analysis

. Financial Reporting

. Budget Development and Administration

. Accounts Payable / Receivable

. Relationship Building

. Coaching and Mentoring

. Needs Assessment / Conflict Resolution

. Independent Decision Making

Career Overview

United Building Maintenance ( Tulsa, OK

Regional Manager, New Accounts for Oklahoma PROJECT MANAGER 2009-Present

Develop new accounts for the Oklahoma region with full reasonability for

maintaining and increasing client retention rate. Evaluated properties in

portfolio on a regular basis to ensure buildings are being cleaned to

company standards as well as all cleaning requests have been performed and

any complaints resolved.

. Successfully opened three new accounts within the first 2 months of

service

Prescott Realty Group ( Tulsa, OK

Property Manager 2004-2009

Led a group of 12 personnel consisting of office, maintenance and security

staff. Effectively and accurately handled tenant relations, lease

negotiations and administration /abstracts. Prepared comprehensive

financial reports on a monthly basis and presented to ownership. Planned

yearly operating budget as well as managed building operations in

conformance with projected annual budget. Evaluated and authenticated all

invoices and property accounting statements.

. Managed operations of a 500K sq.ft. commercial property on a daily basis;

oversaw all phases of construction projects and tenant build-outs to

ensure completion of all projects within established timelines and under

budget

. Administered all contractor and vendor search, interview and selection as

well as contract negotiations for the property

. Audited contracts on an annual basis to ensure that contracts were most

cost effective for property

. Calculated and invoiced tenants annual pro rata share of adjusted common

area maintenance expenses

. Approved and entered all payroll property into payroll system

. Prepared annual budget and monitored expenses to ensure that property

operated within budget projections

. Spearheaded the renegotiation of janitorial and security contracts that

resulted to $175K annual savings for the property

Prescott Realty Group ( Tulsa, OK

Assistant Property Manager 1999-2004

. Assumed full responsibility in managing annual operating budget and

tracking expenses to adhere with budget allowances; created and compiled

monthly reports for ownership as well as secured all property reports

. Coordinated tenant invoicing, rent collection and posting; accurately

processed all tenant work order requests while maintaining lease files as

well as coding and processing vendor invoices

. Performed a variety of accounting functions for accounts receivable and

accounts payable

. Selected, installed and maintained security access infrastructure for the

property database

. Responsible for creating and maintaining a multitude of spreadsheets

. Issued and tracked parking spaces for 800 parking spaces in parking

garage and 3 surface lots

. Facilitated training on safety and evacuation for high-rise building on

semi-annual basis

Dixon Real Estate Company ( Tulsa, OK

Administrative Assistant to Company Owners 1991-1999

Outlined and approved annual budgets for the company portfolio; managed

operation of corporate office building, including processing vendor

invoices, monthly tenant rent invoices, collection and posting of rent, as

well as management of market surveys on a monthly basis. Strategically

aligned property management functions within established norms and

guidelines. Diagnosed and repaired software issues for both corporate and

property computer systems.

. Supervised secretarial staff as well as organized monthly financial

reports to owners for 22 properties, both commercial and residential

properties. Compiled and composed monthly reports for ownership,

explaining all positive and negative monetary variances in monthly profit

and loss statements.

. Calculated annual tenant pro rata share of common area maintenance

expenses for commercial properties

Education

Associate of Applied Science in Paralegal ( Oklahoma Junior College, Tulsa,

OK (GPA 3.87)

Dean's List (one semester) President's List (three semesters)

Other Credentials

Notary Public since June 2000

Technical Expertise

. MS Word

. MS Excel

. MS PowerPoint

. MS Outlook Express

. Word Perfect

. Lotus 1-2-3

. Word Star

. Prentice Hall On-Site

. Yardi Systems

. AMSI

. CCURE 800

. Win DSX

. Avid

. PAYCOM

Contact this candidate