Administrative Assistant Human Resources
Resume:
Experience
Fontana
Ledgent Ontario, CA 4/2009 – Present
Erne [Specialist in Financial & Accounting Staffing]
stina
Title: Accounts Payable Representative – CalPortland Cement 4/2009 – 6/2010
Ferg
uson
Performed full cycle accounts payable duties which included: Posting invoices into SAP to
generate accounts payable checks. (Average volume 800/wk and average expense
$350,000/wk.)
- Organized and matched invoices to receiving documents.
- Researched vendor statements and resolved problem items.
- Researched and resolved accounts payable issues with internal and external customers.
- Sorted, reviewed, and distributed incoming and outgoing mail.
- Set-up and maintained filing system for invoices, credits, and supporting documents.
- Set-up and maintained database of current and archived file locations for ease of retrieval.
- Set-up and maintained historical data of departmental productivity using Excel with output of
chart and graph data for management review.
Empire Personnel - Ontario, CA 10/2008 – 4/2009
Title: Administrative Assistant/Accounting – Ventura Foods, LLC 10/2008 – 4/2009
Performed general accounting duties for the Controller including: matching, batching, coding
vendor invoices. (Average volume 1500/wk and average expense $500,000/wk.)
- Researched and resolved issues related to outstanding balances and claims adjustments.
- Sorted, reviewed, and distributed incoming and outgoing mail.
- Set-up and maintained filing system for invoices, credits, and supporting documents.
- Assisted Human Resources with employee files and records management.
- Answered phones and directed incoming calls.
Robert Half International - Ontario, CA 12/2006 – 8/2008
[A Worldwide Leader in specialized Consulting & Staffing Services]
Title: Admin/Executive Assistant -Three Valleys Municipal Water District, Claremont
- Transcribed and typed minutes for Board, Finance, and Project meetings for public records.
- Handled conference registrations and travel arrangements for Board members.
- Typed expense reports and conflict of interest forms for Board members.
- Prepared specialized spreadsheets and reports for CFO.
- Prepared check requests and processed payments with District credit card.
- Assisted with Board packet assembly, meeting preparation, and document mailings.
- Answered phones and directed incoming calls.
Title: Administrative Assistant/Accounts Payable - Meridian Worldwide, Corona
Performed full cycle accounting duties for the Controller including daily input of vendor invoices
into company’s financial system verifying proper approvals and correct G/L accounts. (Average
volume 500/wk and average expense $250,000/wk.)
- Generated funding requests and processed weekly check runs.
- Researched and resolved accounts payable issues with internal and external customers.
- Set-up and maintained filing system for invoices, credits, and supporting documents.
- Provided sales support for new and existing accounts.
Title: Administrative Assistant/Human Resources - Claremont McKenna, Claremont
Performed general human resource duties for the Associate Director of Human Resources
including adhering to internal timeline of scheduled events.
- Coordinated meeting and appointment schedules.
- Prepared specialized reports, spreadsheets and documents for various departments using Excel,
Access, and Word programs.
- Managed the online job bank and forwarded documents to hiring managers.
- Updated confidential employee files using both hard copies and database records.
- Ordered and maintained office supplies.
- Prepared check requests for vendor invoice payments.
- Sorted, reviewed, and distributed incoming and outgoing mail.
- Answered phones and directed incoming calls; assisted students and walk in clients.
ICI Worldwide, Inc. San Dimas, CA 5/2005 – 11/2006
[A privately owned Import Consulting Firm with U.S. and foreign operations]
Title: Seasonal Coordinator/Administrative Assistant
Performed general administrative duties for the IT Director, which included managing calendar of
events for seasonal programs to ensure entire staff met all deadlines.
- Processed purchase orders and served as liaison between overseas vendors in China, Pakistan,
international freight companies, and our U.S. representatives.
- Verified product classifications were correct for U.S. customs clearance.
- Prepared and transmitted (EDI) files to coordinate purchase orders and shipping schedules using
Excel, Note Pad, document scanning devices, and zip files.
- Designed specialized spreadsheets as requested by IT department using Excel and Access.
- Provided sales, accounting and marketing support.
Black & Decker (U.S.) Inc. Rancho Cucamonga, CA 4/1986 – 3/2005
[A Fortune 500 manufacturer and distributor of power tools and accessories worldwide]
Title: Administrative Assistant
Performed general administrative duties for the Distribution Center Manager, Operations Manager
and Staff.
- Assisted with monthly and FY Budget Reports and projections.
- Maintained database for all departmental productivity using Excel.
- Created and prepared spreadsheets, charts and graphs for departmental reports using Excel and
Access.
-. Prepared monthly PowerPoint presentation for Operations Meetings.
- Coordinated meeting schedules and made travel arrangements.
- Composed correspondence for the site and prepared minutes for various department meetings.
- Provided local customer service and sales force support.
- Assisted with daily customer order confirmation using SAP and WMS.
- Other responsibilities listed below:
Human Resources - Maintained 40-50 nonexempt personnel records. Conducted new hire
orientations, benefits administration, and salary surveys. Maintained attendance and performance
reports. Managed Workers’ Comp. and indemnity claims. Maintained safety records and
governmental postings. Conducted employee activities for the site.
Payroll - Controlled, audited, and calculated all nonexempt timecards for (40-50) full time
employees and (30-60) temporary workers. Controlled and distributed payroll checks. Reconciled
weekly payroll distribution report and resolved pay issues.
Accounts Payable & Purchasing - Controlled and audited all invoices and purchase orders.
Matched-batched-coded invoices and prepared monthly carryover report. (Average invoice volume
was 460/mo and average expense was $400,000/mo). Processed W-9 and 1099 information.
Controlled and reconciled petty cash fund. Purchased office, medical, and warehouse shipping
supplies using budget guidelines. Negotiated with vendors for cost reduction opportunities.
Software & Office Proficiency
MS Office
Access, Excel, Power Point, Word, and Outlook.
Other: Lotus 1-2-3, Lotus Notes, Freelance Graphics, Word Perfect, Adobe Acrobat.
Business Systems
(SAP) Systems Application Process, (WMS) Work Management Systems, (ICOM) Inventory
Control/Order Maintenance, NYK Logistics, Oracle. (Also familiar with other business software).
Office Applications
Copy & Fax, Phone Systems, Postage Meters, Scanning Devices, 10 Key/Data Entry, Type
50/wpm.
Education
Mt. San Antonio College Walnut, CA
AS Degree - Small Business Management
Certificates: Business Management Level ll, Human Resource Management Level lI.
Continuing to work towards AS Degree - Human Resource Management
Sawyer Business College Pomona, CA
Diploma / Word Processing Computer
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