Administrative Assistant Human Resources

Thelma C. Shearin

P.O. Box ***

Lawrenceville, Virginia 23868

Home: 434-***-****

Cell: 434-***-****

________________________________________________________________

OBJECTIVE: Seeking a full-time position in the administrative field

with a company that offers a chance for advancement.

EDUCATION:

(9-81 to 6-84) Brunswick Senior High School, Lawrenceville, Va .

Courses: General Subjects.

Degree: Diploma

(1-93 to 5-97) Southside Virginia Community College, Alberta, Va.

Major: Administrative Support Technology.

Degree: Associate in Applied Science.

Major Courses: Keyboarding I, II, III, Basic Accounting, WordPerfect 6.1,

Microsoft Word, Microsoft Works, Microsoft Excel, Lotus 1,2,3, Microsoft

Outlook, Microsoft PowerPoint, Microsoft Access, Publisher, Print Shop Deluxe,

Internet, Editing and Proofreading, Business Management, Filing and Records

Management, Data Entry, Machine Transcription, Office Systems and

Procedures, Introduction to Microcomputer Software, Professional Development.

WORK EXPERIENCES:

(9/2005 to 10/2009) Southside Virginia Training Center, Petersburg, Va.

(Transportation Dept.)

Position: Administrative and Program Specialist II

Duties: Performs administrative duties for one Director & three supervisors.

Prepares Monthly Production Control Report (Agency-Owned Vehicles) & Pool

Vehicle Mileage Report (Leased Vehicles) in table form using MS Excel to

calculate totals. These reports consists of information such as vehicles assigned

to different buildings, odometer readings on each vehicle, fuel cost, daily trip

tickets which are tickets used to keep track of clients appointments to various

destinations, bus runs, chart pickups, x-rays transported to and from hospitals,

stretcher transportation for the clients, vehicles use requests for employees,

employees’ utilizing their personal vehicles for work related missions to be

reimbursed for expenses, & work orders for repairs. Prepares a monthly tracking

spreadsheet using MS Excel keeping track of mileage on all leased vehicles

used by the facility. Prepares a Quarterly Budget Report containing information

about the facility meeting the goal for that period. Creates a report in table

format using MS Word of employees who have completed their Mandated

Training each year in the Transportation Department. Enters each vehicles

owned by the facility into CarCare System for insurance premiums owned on

each vehicle. Enters information in table form using MS Excel on each vehicle

that needs repairing and submits the information to the Central office for

reimbursement. Answer incoming calls requesting transportation for on and off

grounds transport for clients. Type written notices using MS Word. Types memos

using the General Template feature. Types Plant Property Management Request

(403A Surplus Forms) sending damage equipment to be salvaged. Filing, faxing,

Xeroxing.

(10/2003 to 4/2005) Southside Virginia Training Center, Petersburg, Va.

(Warehouse Department)

Position: Administrative and Program Specialist II

Duties: Prepared Warehouse Activity Report in table form using MS Word &

used MS Excel to create graphic charts to show information which consist of all

processed incoming and outgoing stock items and non-stock items on a monthly

basis. Used MS Word to create a table showing daily attendance of all

employees. Keyed in all requisitions and prepared a report for all items to be

reported daily to the Procurement & Materials Management Office. Maintained

the master MSDS (Material Safety Data Sheets) manual of all products &

chemicals used on campus. Purchased any supplies that were needed for

warehouse operations through AMEX (American Express) and FMS (Financial

Management Systems) and prepared a monthly statement report to pay bills

created in table format using MS Excel. Also, responsible for answering phones

taking incoming calls, typing correspondences, memos, emails, maintained

employee bulletin board and any other administrative duties required. Also,

worked overtime helping the moving sections of the warehouse move furniture,

beds, chairs, tables, computers, etc.. Also, helped the receiving department

count deliveries.

(9/2000 to 10/2003) Southside Virginia Training Center, Petersburg, Va.

(Perm) (Human Resources Department) & Adecco Staffing Services

(Temporary)

Position: Administrative and Program Specialist II

Duties: Provided reception services for the Human Resources Office to

include clerical support to the Recruitment and Selection component of the

Human Resources Department. Duties assigned include maintaining recruit files

during active recruitment, keying job applicants information into Human Resource

Information System (HRIS), communicating with employees regarding HR issues

in timely and professional manner, serving as team member of HR providing

assistance to internal and external customers in employment, assist with

employment verifications using PMIS, typing letters and memos sometimes using

the MS Word General Template feature or created the forms, faxed information,

and Xeroxed. Perform duties such keeping up with stock and non-stock

inventory. Prepare reports in forms of spreadsheets and charts to show

inventory count. Maintains Material Safety and Data Sheets for each chemical

housed. Maintains purchasing for the department using FMS (Financial

Management Systems).

(9/1999 to 9/2000) Central State Hospital, Petersburg, Va.

Position: Program Support Technician I (Medical Transcriptionist)

Duties: Provided clerical support to the Medical Records Department. Duties

assigned included transcribing patient history, summary reports, discharge

summaries, memos, and letters, physicals, consultations, operative reports, and

emergency room reports. Assemble patients’ charts in correct document order.

(12/1998 to 9/1999) Central State Hospital (via) Olsten Temporary Services,

Chesterfield, Va.

Position: Executive Secretary & Medical Transcriptionist

Duties: Provided clerical support to three departments, Department of Social

Services, Risk Management, and Management Support to include three

directors. Duties assigned included retrieved information from patients’ medical

records, input data in Microsoft Access, transcribed doctor notes, researched

data on internet, maintained monthly reports, purchased items using FMS

Purchasing System, sorted and distributed mail, answered phones, typed letters

and memos, xerox copies, created flyers.

(9/1998 to 12/1998) Xpedx (via) Office Team Temporary Services,

Richmond, Va.

Position: Administrative Assistant (Sales Department)

Duties: Answered phones, types memo and letters, retrieved and distributed

mail,

stamped outgoing mail, prepared Fed-Ex and UPS mail, totaled monthly sales

report,

prepared employees’ individual sales report.

(6/1998 to 9/1998) Carl Zeiss (via) Adecco Temporary Service, Richmond

Va.

Position: Data Entry Clerk/Laborer

Duties: Entered eyeglass prescription information into JDE Computer

System, retrieved supplies, retrieved information from warehouse.

(1/1998 to 6/1998) Reiss Corporation, Blackstone, VA.

Position: Administrative Assistant

Duties: Answered phones, filed, typed letters and memos, took meeting

minutes,

scheduled meetings, reserved hotel reservations, sorted and distributed mail.

(08/1996 to 05/1997) Southside Virginia Community College, Alberta, Va.

Position: Clerk Typist ( Work Study Student)

Duties: Typing, filing, answered phones, and ran errands.

SKILLS:

Keystrokes: Approx. 9000+ per minute

Straight Key: Approx. 75+ wpm

MS Office Software Programs: uses MS Word to create tables, &

flowcharts. Also uses the general templates feature to create memos, fax

sheets, & letters. Uses MS Excel to create charts, spreadsheets for

calculations, & tables.

Office Machines: calculator, Xerox machine, fax machine, phones, computer,

and any other automated office machine.

REFERENCES:

Available upon request.

Contact this candidate