Administrative Assistant Executive

GLORIA J. GREIFENBERGER

**** **** ******** ****

Virginia Beach, VA 23464-6467

757-***-**** Home

516-***-**** Cell

abiq77@r.postjobfree.com

CAREER OBJECTIVE: A challenging and rewarding position which will

utilize my skills and experience as an

EXECUTIVE ASSISTANT / ADMINISTRATIVE ASSISTANT

SKILLS: Proficient computer skills particularly Microsoft Office

2003/2007 Type - 70 wpm, Steno - 50 wpm

Excellent verbal and written communication skills Highly organized

High degree of self-initiative Excellent interpersonal skills

Ability to be flexible, work under pressure and meet deadlines

Ability to prioritize and multi-task

Ability to be discreet and maintain highly confidential information

Good project management skills

General Bookkeeping - A/P, A/R, Payroll & Bank Reconciliations

Notary Public - New York

Software Experience:

Microsoft Office 2003/2007 (Word, Excel, Outlook & Power Point), Windows

XP, Act 2006, Lotus Notes 6.5, Xtend Program, Adobe PageMaker &

Illustrator, Canvas, Claris Draw, EPS and GIF Converter, Hyper Card, Mac

Draw Pro, Link Plus & Paint, Math Type, MS Project, MS Word Perfect, MS

Works & Photoshop.

Office Equipment Experience:

IBM PC, Apple Macintosh IICX, CI, Quadra 650, Power MAC 9500/132, IBM PC-

MultiMate WP, Fax, Copiers, Calculators, Pitney Bowes Stamp Machine,

Dictaphone & Transcribing Machines.

PROFESSIONAL HISTORY:

DATA STORAGE CORPORATION 10/08 - 2/09 (Temporary Position)

Executive Assistant/Administrative Assistant - Assisted president of a

national technology firm that performs data backup services. Daily

management of president's calendar, scheduling meetings, conference calls,

travel arrangements, etc. Typed correspondence, letters, memos, emails, &

scanning. Performed various Human Resource tasks which included creating

new employees' personnel files.

PORTNOY MESSINGER PEARL & ASSOCIATES, INC. (PMP) and ALAN B. PEARL &

ASSOCIATES, P.C. 9/06 - 9/08

Administrative Assistant - Assisted President, COO/General Partner,

Executive Vice-President, Human Resource Consultants and Attorneys.

Prepared Affirmative Action Plans for PMP clients, created Employee

Handbooks & Human Resource Manuals for Managers, Supervisors, etc. for

clients, created Training Manuals and Presentations for Training. Created

excel charts & spreadsheets for use in Affirmative Action Plan Manuals.

Daily management of schedules, meetings, conference calls, typed

correspondence, letters, faxes, and emails. Updated Outlook Contacts & Act

for both companies. Created newsletters and announcements in Constant

Contacts. Updated all lists for Clients, Constant Contacts, Attorneys, PMP

& PC's mailing lists. Created marketing letters sent out to potential

clients. Coordinated travel arrangements for management and processed

expense reports.

TENDER LOVING CARE HEALTH CARE SERVICES, INC. 7/02 - 5/06

Executive Assistant - Assisted Sr. Vice President of Financial Operations

with organizing and implementing tasks related to the provision of home

care services. Prepared written correspondence, reports, filing written

communications, systems, distribution & mailings, supply ordering, record

keeping, etc. Searched, located, and recorded files and other documents.

Organized meetings, monitored employees vacation and PTO accruals.

Maintained office systems, i.e., computers, phones, copiers, fax machines,

etc. Assembled and distributed the Accounts Receivable Monthly & Financial

Reports. Coordinated travel, prepared and executed expense reports, check

requests and tracked reimbursements. Assisted daily the Executive

Assistant to Chairman/CEO & President/COO.

LONG ISLAND JEWISH MEDICAL CENTER (NSLIJHS) 9/98 - 6/02

Telecommunications Assistant 4/99 - 6/02 Assisted Director in management

of LIJ internal telecommunications needs. This included deployment,

maintenance and management of inventory of pagers, cell phones, internal

Telco lines, voice mail, moves, adds & changes. Relationship management

skills dealing directly with doctors, nurses, technicians, etc., as well as

suppliers, i.e., AT&T (Cingular), Verizon & Sprint.

Administrative Secretary III 9/98 - 4/99 Performed administrative

secretarial functions for the CIO of MIS. These included scheduling of

meetings, conference calls, travel and interdepartmental communications.

NORTHROP GRUMMAN CORPORATION 12/87 - 9/98

Administrative Assistant Specialist/Executive Secretary for Technical

Manager of Sensor Sciences 3/97 - 9/98

Arranged and coordinated activities for several Managers, including

interfacing with all levels of management, monitoring their workloads,

prioritizing where necessary, maintaining and updating filing system,

handling conference and travel arrangements/expense reports, calendaring

and related matters. Operated/managed workload independently. Excellent

skills in managing multiple directorates. Excellent personal skills

including one-on-one and telephone skills.

Administrative Assistant Sr./Executive Secretary for Technical Manager of

Sensor Sciences 3/95 - 3/97

Administrative Secretary for Director of Aerosciences 12/87 - 3/95

EDUCATION: Regents Diploma, St. Joseph High School

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