Executive Assistant Manager
Resume:
Marion S. DeLay
Bradenton, FL 34212
Home: 941-***-**** Cell: 941-***-****
***********@***.***
Summary
A dedicated self-starter, creative thinker and team player with excellent
organization and communication skills.
Experience
First State Bank April 2003 - August 2009
Sarasota, FL
Executive Assistant/Corporate Secretary
Maintained CEO's calendar, made travel arrangements and handled all
personal business. Located venue and coordinated all necessary
accommodations for yearly Strategic Planning Retreat for 22 executives. Co-
authored and maintained Disaster Recovery Plan for bank. As corporate
secretary, took minutes of holding company board meetings, bank board
meetings and ALCO meetings on a monthly basis. Located venue and handled
all aspects of Annual Shareholders Meeting. Handled all shareholder
inquiries and worked closely with stock transfer agent. Maintained and
filed all necessary SEC forms for holding company directors and bank.
Peninsula Bank June 2000 - April 2003
Sarasota, FL
Executive Assistant
Handled all correspondence and personal business for CEO and Chairman of
the Board. As stock transfer agent, bought and sold stock for shareholders
and issued all stock certificates. Balanced 8 ATM's on a daily basis.
Worked closely with CFO and COO to ensure matters pertaining to the daily
intricacies of the bank were handled in a professional manner.
Coordinated, co-authored and maintained the Disaster Recovery Plan for the
bank.
Central Loan Administration & Reporting September 1998 -
August 1999
Ewing, New Jersey
Executive Assistant to Senior Vice Presidents
. Organize, maintain and track four (4) senior management professionals
with different responsibilities
. Maintain all original contracts; ensure that all marketing materials are
current and available to all levels of management as needed for
prospective clients; ensure that all banking convention materials are up-
to-date; schedule and chair Business Development Review on a weekly
basis.
. Respond to client and customer inquiries on a daily basis; provide
account histories, escrow analyses, default reports and other mortgage
information as needed. Responsible for tracking customer/client concerns
addressed to the President to ensure inquires are responded to in a
timely fashion.
Marion S. DeLay Page 2
Mobil Oil Corporation June 1985 - August
1997
New York, New York and Princeton, New Jersey
Executive Assistant to Vice President Environmental, Health and Safety
. Developed and computerized a tracking reminder system that ensured
communications were received, understood and acted upon by internal and
external management. This system created more time for Vice President to
devote to business issues; reduced rate of lost or misplaced
communications and improved delivery of reports and memos.
. Completely revamped, computerized and maintained office filing system
consisting of over 700 departmental files which decreased rate of
misplaced files to zero; improved office efficiency by 50% allowing more
time for professionals to devote to business development.
. 1995/96 Campaign Coordinator for United Way. As coordinator, increased
the contributions of current donors and attracted new donors.
Administrative Assistant Process Engineering
Improved office efficiency by creating, automating and standardizing forms
and letters that allowed more time for special projects.
Executive Assistant International Projects
Answered all general correspondence; worked on budgets and salary
administration. Scheduled all project meetings and handled travel
accommodations which provided General Manager more time to devote to
international projects. Guided and assisted support staff in Norway,
London, Canada and Indonesia.
Technical Training Coordinator
Engineering Methods & Technical Training Division
Coordinated all technical training for courses held in London, Dallas,
Saudi Arabia, Indonesia, New York and Princeton, reducing manager's time
spent with course instructors and international management by 25%; cut
costs by 30% by preparing all course materials in-house and improved course
productivity.
Education
Katherine Gibbs Secretarial School
Bethpage High School
Skills
MS Word, Power Point, Excel, Outlook
Alltel's CPI Mortgage System, Shareholder Accounting System
References upon request
Contact this candidate