Robin Noe

*** ********** ****** ( Loveland, OH **140

Home: 513-***-**** ( Cell: 513-***-****

abip04@r.postjobfree.com

Program Coordinator/Executive Administrative Assistant

Profile

Over 15 years providing superior administrative support to prominent

directors and executives. Proficient in Microsoft Office including Word,

PowerPoint, Excel, Outlook, Publisher and Access. Accustomed to meeting

tight deadlines, arranging high-level meetings and dealing with confidential

materials. Five years coordinating two recruiting programs for a University.

"Can do, whatever it takes" attitude, working independently and as a team

member and always exceeds expectations. Able to juggle multiple projects and

meets tight deadlines without compromising quality. Experience interacting

with diverse groups of people.

Key Skills

Office Office Management Spreadsheets/Reports Reception

Skills: Records Management Event Management Executive Support

Database Calendaring Travel Coordination

Administration Budget & Expenses Typing 70 wpm

Brochures

Computer MS Word MS Outlook MS Publisher

Skills: MS Excel MS Access SAP

MS PowerPoint MS Project Windows

Adobe Photoshop Adobe Illustrator PC & MAC Systems

Experience

University of Cincinnati College of Program Coordinator, 2003 to 2008

Medicine - Cincinnati, OH

Effectively and precisely coordinated several recruiting programs nurturing

undergrad students, always keeping the ultimate goal in the forefront -

persuading them to choose our school for their graduate education.

Highlights:

Helped coordinate dozens of recruitment events (average of 15 large

gatherings per year) that contributed to consistently meeting high enrollment

levels.

Developed a comprehensive, orientation manual that enabled faster ramp-up for

new students.

Tracked budgets of multiple recruiting programs, linking spreadsheets and

data assuring budgets and expenditures coincide and always in unison.

Developed outstanding marketing and promotional materials which helped

promote our programs, making them the highest and most sought after in their

field.

Assisted students with needs such as housing, transportation, stipends, and

badges so their responsibilities to attend would be a seamless, adventurous

learning experience.

University of Cincinnati College of Executive Assistant, 2002 to 2008

Medicine - Cincinnati, OH

Handled administrative tasks (e.g., data entry, filing, records management

and billing) as the assistant to the Senior Assoc Dean & Director.

Coordinated travel arrangements, maintained database and ensured excellent

delivery of services to students. Quickly became an assistant known for a

"can-do" attitude, always providing the highest quality of work.

Highlights:

Communicated effectively with multiple departments to plan meetings of

high-level personnel.

Established strong relationships to gain support and effectively achieve

results.

Provided timely, courteous and knowledgeable response to information

requests; screened and transferred calls; assisted walk-in's, and prepared

official school correspondence.

Managed supervisor's calendar and meeting requests; acted on confidential

emails.

Developed innovative PowerPoint presentations used by teacher to hold

students curiosity and empower their learning abilities.

Ability to learn and master new concepts quickly; positive work ethic; and

commitment to providing excellent service to learning community.

EDEC - Division of Belcan Engineering - Administrative Coordinator, 1996 to

Cincinnati, OH 2001

Graphic and data support of computer touch screens used in P&G's diaper

manufacturing plants.

Highlights:

Integrated and linked isometric graphics and SAP parts information

Research and maintained new parts catalog database assuring limited amount of

downtime for the plant employees.

Prepared extensive, detailed reports to managers at the manufacturing

facilities showing changes to computer systems assuring they had the latest

available materials.

Daily interaction with plant directors and working teams assuring systems

information was always current.

High-level of administrative duties; one specific task was to take 12 hard

copy manuals and convert the information to an electronic CD, linking

together all parts of the manuals, producing an elaborate instructional

manual. Continued to monitor changes, distributing the latest updates as

needed.

Dugan & Meyers Construction Company - Office Manager, 1994 to 1996

Cincinnati, OH

Office management to construction site, a multi-million dollar retirement

facility.

Highlights:

Worked on-site at a construction site attending to all administrative duties.

Attended to accounts payable/receivables, timekeeping and payroll for working

staff.

Maintained and helped workers prepare paperwork for workers comp insurance,

health and other insurances assuring their benefits were always in place.

Ordered office supplies and equipment; prepared work orders and purchase

orders.

Set up meetings with the management staff on-site and with home office to

ensure deadlines were being met.

Martin Marietta Energy Systems at Oak Senior Project Management, 1988 to

Ridge National Lab - Oak Ridge, TN 1993

Coordinated and maintained the budget and forecasting of the DOE and DOD's

multi-million dollar research projects.

Highlights:

Managed and provided the data entry and data processing of a three-year pre

and post weatherization study for the government's home energy assistance

program.

Supervised contracted data entry staff assuring the data being input into our

database was of the highest integrity.

Prepared presentations and proposals to the Department of Energy showing

study results.

Traveled annually to a meeting of the states' weatherization program

directors; took minutes of the 3-day meeting, produced and distributed

informational report to all responsible representatives. These meetings

changed or improved the government's Low-income Household Energy Assistance

Program that is in place today.

Education

University of Cincinnati - Cincinnati, OH 2003 - ongoing

Coursework towards Degree in Early Childhood Education

Roane State Community College - Oak Ridge, TN 1990 - 1992

Courses in Computer Science and Business

Future Technology Training Institute - Knoxville, 1985 - 1986

TN

Certificate Computer Applications and Training

Bethel-Tate High School - Bethel, OH 1973 - 1976

Diploma - Business Office Education - two year study - typing, shorthand,

bookkeeping, business math

License

Ohio Public Notary 5 yrs, renewal 2011

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